Objective and Purpose of the Assignment
 | A. Background 1. Since the 2019 Easter Sunday attacks, Sri Lanka’s economic vulnerability to external shocks, such as coronavirus disease (COVID-19) and Russia’s war in Ukraine, has highlighted longstanding economic management weaknesses. These factors led to a severe economic crisis that left foreign exchange reserves depleted and prompted the suspension of external debt servicing in April 2022. Facing macroeconomic and debt management challenges, the International Monetary Fund (IMF) approved a 48-month $3 billion Extended Fund Facility (EFF) in March 2023. The EFF aims to restore macroeconomic stability and debt sustainability, ensure financial stability, safeguard the vulnerable, and accelerate reforms to unlock Sri Lanka’s growth potential. It also recommends reforming state-owned enterprises (SOE) to improve governance, sustainability, and efficiency. 2. The Government of Sri Lanka requested financial assistance from ADB to support its effort to respond to economic policies and reforms underscored and supported by the IMF. The Water Supply and Sanitation Reform Program aims to implement a series of water supply and sanitation sector reforms by addressing vulnerabilities for improved sector performance and environmental sustainability. The program is a policy-based loan (PBL) with a programmatic approach comprising two subprograms of $100 million each. Subprogram 1 was approved in September 2024, while Subprogram 2 is targeted for approval in 2026. The policy support will contribute to resilient and sustainable water and sanitation services delivery in accordance with Strategy 2030 of the ADB. 3. Along with the approval of Subprogram 1, an attached TA was also approved to provide capacity and advisory support to the Ministry of Construction, Housing and Water Supply (MCHWS) and the National Water Supply and Drainage Board (NWSDB) for the formulation, deployment, implementation, and monitoring of the subprogram 2 reform initiatives. It will complement the program through two outputs: (i) capacity of MCHWS to manage, develop, implement, monitor, and evaluate reform actions strengthened; and (ii) capacity of NWSDB to manage, develop, implement, monitor, and evaluate reform actions strengthened. Backed by the TA team, MCHWS will (i) monitor compliance with the Water Safety Policy by service providers and approve a mandate for an independent body to ensure it, (ii) amend regulations for sustainable wastewater treatment cycle and pollution controls, (iii) develop a climate change roadmap for water supply and sanitation, (iv) prepare a drinking water conservation and demand strategy plan, (v) revise the National Sanitation Policy with guidance on sanitation safety plans, (vi) approve a climate-resilient project appraisal framework for sanitation, and (vii) approve a GESI-sensitive National Water Tariff Policy. The TA team will also support NWSDB in (i) approving a carbon footprint reduction roadmap, (ii) developing guidance to apply for climate funds, (iii) piloting an NRW reduction PPP procurement process, and (iv) preparing a concept note for submission to a climate fund. 4. The TA financing amount is $800,000, of which (i) $500,000 will be financed on a grant basis by ADB’s Technical Assistance Special Fund (TASF-other sources), and (ii) $300,000 will be financed on a grant basis by the Water Innovation Trust Fund under the Water Financing Partnership Facility and administered by ADB. The government will provide counterpart support in the form of counterpart staff, office space, and other in-kind contributions. The TA will be implemented over 24 months from September 2024 to September 2026, which also allows for achieving the program outcome indicators of conducting the procurement process of a Nonrevenue Water Reduction Performance-based Contract (PBC, or PPP) and submitting a concept note to a climate fund. ADB will undertake periodic review missions to confirm the progress of TA activities. ADB will undertake periodic review missions to confirm the progress of TA activities. The current consultancy will be financed by both ADB’s Technical Assistance Special Fund (TASF-other sources) and the Water Innovation Trust Fund under the Water Financing Partnership Facility. B. Objective and Purpose of the Assignment 5. The consultant will support the MCHWS in developing relevant documents of policy action 2.2 items (ii. a) and (iii.a) agreed upon between the government and ADB as stated in the policy design and monitoring framework (Attachment). The consultant will assist the government and ADB in ensuring alignment and compliance of the documents produced with the intention expressed in the draft policy actions. The consultant should ensure alignment with the National Water Resources Policy, National Climate Action Plan, Nationally Determined Contributions, and any other policies and regulations in the water and sanitation sectors. 6. Sri Lanka faces increasing challenges in managing water quality due to rapid urbanization, industrialization, and inadequate enforcement of environmental regulations. Effluent from industrial and wastewater facilities often exceeds permissible limits, leading to significant pollution of rivers, lakes, and coastal areas, which threatens ecosystems, public health, and livelihoods. Existing monitoring and enforcement mechanisms lack the necessary capacity, technical expertise, and resources to ensure compliance with standards. Strengthened mechanisms are essential to address these gaps, enhance accountability, and promote environmentally sustainable practices in effluent treatment and discharge. 7. A Climate Change Roadmap (CCR) for the water and sanitation sectors in Sri Lanka is essential to increase resilience and sustainability due to escalating climate challenges. Rising temperatures, erratic rainfall patterns, and increasing incidences of droughts and floods threaten the availability and quality of water resources and the functionality of sanitation systems. Without a strategic framework, these sectors and assets risk becoming overwhelmed, resulting in compromised public health, diminished water security, and disrupted ecosystems. A roadmap provides a structured approach to integrate climate adaptation and mitigation strategies into policy, planning, and implementation processes, ensuring the sectors can handle future climate-related uncertainties effectively. 8. Additionally, the consultant will support the NWSDB in completing actions relevant to policy action 2.3 (iii), and outcomes h and i agreed upon between the government and ADB as stated in the draft policy design and monitoring framework (Attachment). The consultant will assist the government and ADB in ensuring alignment and compliance of the documents produced with the intention expressed in the draft policy actions. (i) Policy Action 2.3 (iii) 9. Developing a Carbon Footprint Reduction Roadmap is a critical step for NWSDB in achieving sustainable water utility operations following the approval of its Climate Change Resilience Roadmap under Subprogram 1 of the PBL. By focusing on reducing kilograms of carbon dioxide (COâ‚‚) equivalent (kg COâ‚‚e) emissions per cubic meter of water sold, the roadmap will align with global climate action goals and help mitigate the environmental impacts of water supply systems. It will enable the identification of key emission sources across the value chain, such as energy use, water loss, and operational inefficiencies, and outline targeted strategies for improvement. These strategies may include adopting energy-efficient technologies, transitioning to renewable energy sources, optimizing water distribution systems, and enhancing wastewater treatment processes. This roadmap will support climate resilience by lowering greenhouse gas emissions and contribute to cost savings, improved resource efficiency, and compliance with emerging regulations, positioning NWSDB as a leader in sustainable water management. 10. Preparing a Carbon Footprint Reduction Roadmap typically involves: Table 1: Phasing for Developing a Carbon Footprint Reduction Roadmap Phase Description Baseline Assessment Establish the current carbon footprint of water supply operations, expressed in kg COâ‚‚e per cubic meter of water sold. Baseline report detailing emission sources and their alignment with climate resilience and sustainability goals. Stakeholder Consultations Engage stakeholders to ensure inclusivity and alignment with climate goals. Target Setting Define measurable, time-bound COâ‚‚ emission reduction targets. Carbon reduction targets consistent with national and international strategies. Strategy Development Identify and prioritize actions to reduce the carbon footprint. Comprehensive list of prioritized strategies and interventions. Implementation Planning Create a detailed plan to execute strategies. Actionable implementation roadmap with clear timelines and resources. Monitoring, Reporting, and Revision Ensure continuous improvement and alignment with evolving strategies. Monitoring framework and annual progress reports linked to climate resilience goals. Submission, Feedback, and Final Document Submit the finalized roadmap and required documentation, incorporating stakeholder’s feedback and recommendations. (ii) Outcome h 11. Piloting a Non-Revenue Water (NRW) performance-based contract will provide NWSDB with a structured approach to reduce water losses and improve efficiency. By linking payments to measurable performance improvements, the contract incentivizes the contractor to focus on specific outcomes, such as reducing leakage, enhancing meter accuracy, and improving operational efficiency. This approach helps NWSDB achieve cost savings, better resource management, and improved water supply sustainability, all while ensuring accountability and performance transparency. Additionally, piloting such a contract allows testing and fine-tuning the model before full-scale implementation. 12. ADB is collaborating with NWSDB to identify and develop a pipeline of Public-Private Partnership (PPP) via Private Sector Participation (PSP), including NRW initiatives. One such project is the Galle NRW Project, for which ADB will act as transaction advisor to NWSDB and is proposed to be implemented under a PSP modality through a competitive bidding process. ADB’s transaction advisory scope will include feasibility assessment, drafting of tender documents and project agreements, market sounding with bidders, evaluation of bids, and support till the signing of project agreements. The project will adopt a Value for Money (VfM) approach, risk allocation matrices, and internationally accepted contract templates to enable replicability and efficient procurement. By leveraging private sector efficiencies, similar projects in other countries have optimized resources and improved financial performance through increased revenue from conserved water. This will be the first ADB-supported PPP project in the country’ s water sector, with the private investor responsible for designing, managing, and financing capital expenditure to reduce water losses, including O&M, under a transparent international tender process. (iii) Outcome i 13. Submitting a concept note to a climate fund is crucial for NWSDB as it serves as the first step in accessing financial support for climate-resilient water supply and sanitation projects. The concept note allows NWSDB to demonstrate the alignment of their projects with climate goals and the fund’s objectives, ensuring they are considered for funding. It provides an opportunity to outline the project’s climate adaptation and mitigation strategies, securing early-stage funding for project preparation, and increasing the chances of successfully accessing larger financial resources for full project implementation. This process also strengthens NWSDB’s institutional capacity to manage and navigate climate finance, fostering long-term sustainability and resilience. 14. Submitting a concept note to a climate fund generally involves a structured process to ensure alignment with the fund’s objectives and requirements. Typically, it involves: Table 2: Phasing for developing a Concept Note for a Climate Fund Phase Description Screening Phase Project Screening Report: Identify and assess potential projects that align with the climate fund’s priorities (mitigation, adaptation, or cross-cutting) and national/local climate strategies. Pre-Conceptualization Phase Pre-Conceptualization Report: Understand the fund’s requirements, including eligibility criteria and submission guidelines. Engage stakeholders to identify key needs and opportunities. Collect baseline data to assess climate vulnerabilities and define preliminary project objectives and interventions. Concept Note Development Phase Draft Concept Note: Develop the concept note, including a clear problem statement, proposed solutions aligned with the fund’ s goals, and a theory of change. Outline expected impacts, outcomes, a preliminary budget with funding requirements, potential co-financing sources, and implementation partners. Review and Refinement Phase Revised Concept Note: Conduct internal reviews with technical experts and stakeholders to validate the concept note. Obtain national endorsements, such as no-objection letters, and ensure alignment with national policies (e.g., NDCs, SDGs, sectoral strategies). Submission and Feedback Phase Final Concept Note and Feedback Response Document: Submit the finalized concept note and required documentation, adhering to the fund’s procedures. If feedback is received, revise the concept note as necessary to address comments and strengthen its case. Final Decision Phase Decision Report and Action Plan: Report detailing the climate fund’s decision on the concept note, including an action plan for next steps if approved (e.g., full project proposal development) or a strategy for revision or alternative funding sources if rejected. NDC = Nationally Determined Contributions; SDG = sustainable development goal. Note: In principle, the team will prepare the reports indicated in the description. |
Scope of Work
| Assignment 1: Under the Ministry of Construction, Housing and Water Supply (MCHWS)  15. The consultant will be part of a team responsible for developing and supporting the approval of (i) robust mechanisms for monitoring, enforcement, and regulation to ensure environmentally sustainable effluent treatment, discharge, and pollution control in water and wastewater facilities, and (ii) CCR for the drinking water supply and sanitation sectors. The consultant is expected to ensure that the documents produced incorporate climate change considerations and align with national standards, strategies, and action plans in close collaboration with other experts and under the guidance of the respective team leader. 16. The Climate Change Expert will assess climate risks, integrate climate resilience measures into the monitoring and regulatory frameworks, and ensure that effluent treatment, discharge, and pollution control mechanisms are designed to withstand future climate impacts, promoting long-term environmental sustainability. For the CCR, the consultant will support the team leader in assessing climate change impacts on the drinking water supply and sanitation sectors, developing climate resilience strategies, and integrating climate adaptation measures into the planning, design, and implementation of sectoral policies, programs, and projects to ensure long-term sustainability and resilience against climate risks. 17. Additionally, the consultant will review the current policy, legal and technical frameworks, as well as institutional arrangements, to identify any gaps. This review will ensure alignment with government strategies and help avoid potential overlaps. The consultant will work closely with stakeholders to assess current regulatory capacities, identify areas for improvement, and align proposed mechanisms with international best practices and national sustainability goals. Assignment 2: Under the National Water Supply and Drainage Board (NWSDB)  18. The consultant will act as a team member responsible for developing and supporting NWSDB obtaining the approval of relevant documents related to policy action 2.3 (iii), and outcomes h and i. In close collaboration with other experts and ADB, the consultant will support the quality and timely completion of all expected deliverables. (i) Policy Action 2.3 (iii) 19. For policy action 2.3 (iii), the consultant will work under the guidance of a Climate Change and GHG Emissions Expert (International, Team Leader), by providing national expertise on climate change. The team leader will be responsible for developing the Carbon Footprint Reduction Roadmap. The expert will gather and analyze NWSDB’s data on energy consumption, water loss, and operational emissions to establish a baseline for COâ‚‚ equivalent emissions. It will support consultations with relevant stakeholders to ensure the roadmap reflects national and NWSDB priorities. Additionally, the expert will assist the team leader in integrating the roadmap with the Climate Change Resilience Roadmap (CCRR), and national strategies like the Nationally Determined Contributions (NDCs), and the National Adaptation Plan for Climate Change (NAPP). The expert will contribute to the identification and prioritization of carbon reduction initiatives, by leveraging knowledge of local resources and challenges to ensure feasibility and sustainability. The expert will also play a crucial role in localizing global best practices for carbon footprint reduction and aligning them with national contexts. Furthermore, it will support the design of monitoring frameworks that track progress and comply with national climate policies and international commitments, ensuring the roadmap’s long-term effectiveness and alignment with both national and global climate goals. (ii) Outcome h 20. For outcome h, the consultant will consolidate climate change aspects and evaluating documents for the NRW reduction project, and support NWSDB in obtaining necessary approvals. (iii) Outcome i 21. The consultant will act as a team member responsible for preparing and supporting approval to NWSDB of a concept note to a climate fund (outcome i). In close collaboration with other experts and with the guidance of the team leader, the consultant will support the quality and timely completion of all expected deliverables. 22. Sequentially, the consultant will (i) collect relevant information and documents, (ii) draft reports and recommendations, and (iii) validate the contents of the documents with relevant key stakeholders. 23. Sequentially, the consultant will (i) collect relevant information and documents, (ii) draft documents as requested by the team leader, (iii) support the finalization of the policy document, and (vi) support the approval of the documents by the government. |
Detailed Tasks and/or Expected Output
| D. Detailed Tasks and/or Expected Outputs Assignment 1: Under the Ministry of Construction, Housing and Water Supply (MCHWS)  24. Not limited, the consultant will: a. Follow phased approach principles. b. Equally, consider urban/peri-urban/rural/estate/informal areas. c. Consider the roles and responsibilities of stakeholders. d. Promote an integrated water resources management approach, with due consideration of the National Water Resources Policy. e. While drafting the documents, the consultant should (a) consider existing regulations/standards and surveillance considerations (including water quality auditing and monitoring), and (b) propose innovative processes and procedures. f. While providing the recommendations, the consultant should consider aspects related to (not limited) stakeholder consultation, protection of the poor and vulnerable, strengthening of gender participation, climate resilience/benefits, economic impacts, financial sustainability, and overall water and sanitation sector performance including increasing the private sector’s participation, government’s ability and political will, with due considerations to the country’s economic situation and its potential growth. 25. The detailed tasks and expected outputs are given in Table 3. Table 3: Detailed Tasks and Expected Outputs Detailed tasks Expected Outputs For 2.2 (ii.a) strengthened monitoring, enforcement, and regulation mechanisms (as required) governing environmentally sustainable effluent treatment, discharge, and pollution controls of water and wastewater facilities Climate Risk Assessment: Assess potential climate impacts on wastewater and effluent systems, focusing on changing precipitation patterns, temperature variations, and extreme weather events. Identify vulnerabilities and risks. Climate Risk Assessment Report: Detailed analysis of climate change impacts on wastewater systems, identifying risks and vulnerabilities. Integration of Climate Resilience: Develop climate resilience strategies for wastewater effluent treatment, discharge, and pollution control. Ensure the strategies are aligned with regulatory frameworks and future climate projections. Throughout the process. Set of strategies to incorporate climate resilience into wastewater management systems. Stakeholder Consultations: Participate in stakeholder workshops to incorporate feedback on climate resilience measures in wastewater systems. Ensure integration of climate change considerations in all proposed monitoring and enforcement mechanisms. Throughout the process. Ensure that stakeholder feedback and their recommendations are incorporated into the document. Final Framework Development: Finalize the regulatory framework for monitoring and enforcement, ensuring it incorporates climate resilience measures for long-term sustainability. Provide guidance for implementation. Final version of the climate-resilient regulatory framework for wastewater systems. For 2.2 (iii.a) Climate Change Roadmap for the drinking water supply and sanitation sectors, including overarching guidance for increased use of nature-based-solutions Climate Change Impact Assessment: Assess climate change’s impacts on drinking water and sanitation systems, considering changes in precipitation, temperature, extreme weather, and long-term climate trends. Identify key vulnerabilities in the sector. Climate Change Impact Assessment Report: Analysis of climate impacts on drinking water and sanitation systems, identifying vulnerabilities. Climate Resilience Strategy Development: Support the development of climate resilience strategies for the drinking water supply and sanitation sectors, focusing on adaptation measures that address identified vulnerabilities and align with sectoral goals. Climate Resilience Strategy Report: Strategies for enhancing the resilience of drinking water and sanitation systems to climate risks. Integration into Planning and Design: Support the integration of climate resilience strategies into the planning, design, and implementation of sectoral policies, programs, and projects. Ensure that climate adaptation and mitigation measures are prioritized. Throughout the process. Ensure climate resilience and mitigation strategies are integrated into sectoral policies, programs, and projects. Final Documents and Recommendations: Assist in finalizing the climate resilience strategies and integration into policy frameworks. Provide recommendations for ongoing monitoring and adaptation. Final version of climate resilience strategies with recommendations for implementation and ongoing adaptation. Assignment 2: Under the National Water Supply and Drainage Board (NWSDB)  26. Not limited, the consultant will: a. Follow phased approach principles. b. Consider the roles and responsibilities of stakeholders, including institutional structures and capacities, grievance redress processes, and consultation and disclosure processes. c. Support team coordination, work plans, and deliverables including by working collaboratively with ADB’ s other advisors. d. Support planning and facilitating meetings, workshops, and missions. e. Provide all necessary inputs to ensure climate change resilience and GHG emissions reduction. f. Ensure the team deliverables are of high technical quality. Apply best practices and principles; apply formats agreed with the government and ADB. g. Examine the legal and regulatory requirements including those that are relevant to the planning, approval, and implementation of future water PPP projects. h. Examine international good practices and processes for disaster risk management, and climate change resilience. i. Consider the National Water Resources Policy. j. While drafting the documents, the consultant should (a) consider existing regulations/standards and surveillance considerations (including water quality auditing and monitoring), and (b) propose innovative processes and procedures. k. While providing the recommendations, the consultant should consider aspects related to (not limited) stakeholder consultation, protection of the poor and vulnerable, strengthening of gender participation, climate resilience/benefits, economic impacts, financial sustainability, and overall water and sanitation sector performance including increasing the private sector’s participation, government’s ability and political will, with due considerations to the country’s economic situation and its potential growth. 27. The detailed tasks and expected outputs are given in Table 4. Table 4: Detailed Tasks and Expected Outputs Detailed tasks Expected Outputs 2.3 (iii) Carbon Footprint Reduction Roadmap to reduce kg of CO2e emissions per cu.m of water sold Baseline Assessment: Establish the current carbon footprint of water supply operations, identifying emission sources. Collect local data on energy consumption, water loss, and emissions from water supply systems. Analyze the current carbon footprint. Baseline Report: Baseline report on the carbon footprint, including detailed data on emissions per cubic meter of water sold and alignment with the CCRR, NDCs, and NAPP. Stakeholder Consultations: Engage with key stakeholders to ensure the roadmap reflects NWSDB needs and aligns with national priorities. Throughout the process. Facilitate stakeholder engagement sessions. Collect and integrate feedback into the roadmap. Target Setting: Defines measurable, time-bound emission reduction targets in alignment with national climate goals. Support defining carbon reduction targets that align with national climate goals, NDCs, and NWSDB’s context, with a clear understanding of achievable and measurable outcomes. Strategy Development: Identify and prioritize actions to reduce carbon emissions, adapting global best practices to NWSDB’s context. Support defining a prioritized list of strategies for carbon footprint reduction, considering local feasibility, resources, and NWSDB needs. Implementation Planning: Create a detailed plan to execute the identified strategies, including timelines and resources. Support the preparation of a detailed implementation plan with clear timelines, budgets, responsibilities, and local funding sources for each strategy. Monitoring, Reporting, and Revision: Establish a system for tracking progress, reporting, and making revisions based on results. Support the development of a monitoring framework for ongoing emissions reduction tracking, with periodic progress reports and recommendations for revisions based on local conditions and feedback. Carbon Footprint Reduction Roadmap: This roadmap will consolidate all work into a strategic and actionable plan for reducing the carbon footprint of NWSDB’s water supply operations. Support the development and approval of the final roadmap, including: (i) Detailed action plans for carbon reduction initiatives. (ii) Timeline for implementation, key milestones, and responsibilities. (iii) Risk mitigation strategies and funding sources, including climate finance opportunities. (iv) Clear, actionable steps for achieving carbon reduction targets. Outcome h. NWSDB piloted a NRW performance-based PPP procurement process (for the Galle NRW project) Baseline assessment: Analyze existing NRW levels, energy consumption, and associated GHG emissions. Assess climate-related vulnerabilities and risks affecting the Galle water supply system including the identification of flooding hot spots using climate risk Hazard, Exposure and Vulnerability (HEV) approach. Quantify the potential GHG emissions reductions achievable through NRW activities. Baseline Assessment Report: Detailed analysis of NRW levels, energy use, carbon footprint, climate vulnerabilities, and potential GHG emissions reductions. Climate Mitigation and Adaptation Measures: Identify and propose climate change adaptation measures focusing on reducing Galle’s water supply system exposure to identified climate risks and increasing system resilience. Identify and propose climate change mitigation measures, focusing on reducing GHG emissions through energy and water savings, and embedded GHG emissions. Ensure alignment with national (NDCs, NAPP) and international climate strategies. Assess opportunities to incorporate energy-efficient and low-carbon technologies in NRW reduction activities. Climate Mitigation and Adaptation Measures Report: Specific adaptation and mitigation measures, including GHG reduction strategies and low-carbon technology options, aligned with national and international climate goals. Stakeholder Consultations: Participate in stakeholder consultations to gather inputs on climate adaptation, mitigation, and GHG reduction strategies. Throughout the process. Document stakeholder concerns and integrate feedback into the climate-related project design. GHG Emissions and Climate Action Plan: Develop a detailed TOR for the GHG Emissions and Climate Action Plan that private investors must submit during the bidding process. Specify evaluation criteria, including measurable targets for emissions reduction and adaptation compliance. Terms of reference: Document detailing requirements for the GHG Emissions and Climate Action Plan, including evaluation criteria for emissions reduction and alignment with the project and NWSDB’s climate goals. (this document may be further incorporated in the bidding documents) Support to Feasibility Study and Bidding Documents: Assist in preparing climate-related sections of the feasibility study and bidding documents, focusing on GHG emissions reduction, adaptation, and mitigation compliance criteria. Define specific climate actions and reporting obligations for bidders. Climate Safeguards Sections of Feasibility Study and Bidding Documents: Detailed compliance criteria, GHG reduction obligations, and adaptation/mitigation measures for private investors. Tender Process Support: Provide technical support during the tender process to evaluate bidders’ climate-related proposals, including the GHG Emissions and Climate Action Plan. Assess private investor proposals for alignment with adaptation and mitigation measures. Evaluation Report: Assessment of bidders’ compliance with GHG emissions reduction and climate adaptation/mitigation criteria, including recommendations based on the submitted GHG Emissions and Climate Action Plans. Monitoring Framework Development: Develop a framework to monitor GHG emissions and compliance with adaptation and mitigation measures during project implementation. Define indicators and tools to track emissions reduction and adaptation outcomes relative to a baseline scenario. Monitoring Framework Report: Indicators and mechanisms for tracking GHG emissions reduction and the integration and performance of adaptation/mitigation measures . Outcome i. Working in partnership with an AE, NWSDB submitted a concept note to a climate fund Inception Phase: Inception Report: Report outlining the approach, methodology, work plan, and timeline for the assignment, with a focus on stakeholder mapping, institutional assessments, and expectations. It will be incorporated into an overall Inception Report to be prepared by the team. Screening Phase: Assess NWSDB’s institutional and regulatory frameworks to identify alignment with climate fund priorities and project feasibility. Evaluate potential projects for compliance with fund criteria and national strategies. Collaborate with the team leader and NWSDB to screen and decide on the most suitable project for submission. Review the project’s alignment with climate funding criteria. Identify climate risks, vulnerabilities, and potential mitigation opportunities. Assess the project’s eligibility for climate funding based on its climate impact. Screening Report: Summary of screened projects, including rationale for selected project(s). It will be incorporated into the Project Screening Report to be prepared by the team. Pre-Conceptualization Phase: Review climate fund eligibility and submission guidelines. Identify institutional and financial requirements for the selected project. Assess the climate impacts of the proposed project, focusing on both mitigation and adaptation aspects. Identify and define the climate change adaptation and mitigation measures. Align the project’s climate objectives with national and international climate strategies (e.g., NDC, NAPP). Pre-Conceptualization Report: Defined project scope, objectives, and preliminary interventions. Detail the proposed adaptation and mitigation measures and alignment with national/international goals. It will be incorporated into the Pre-Conceptualization Report to be prepared by the team. Concept Note Development Phase: Conduct economic and financial analysis, including cost-benefit assessments and sustainability evaluation. Draft the climate change sections for the concept note, including proposed adaptation and mitigation strategies. Develop a GHG emissions reduction plan and climate resilience measures. Collaborate with the team to define outcomes and impacts aligned with fund criteria. Draft Concept Note: Comprehensive document outlining the problem statement, objectives, and proposed solutions. Climate change strategies, GHG reduction plans, and resilience measures integrated into the concept note. Review and Refinement Phase: Participate in stakeholder consultations to validate the project scope and ensure alignment with institutional and regulatory requirements. Revise the climate-related sections of the concept note. Review and refine the concept note to address stakeholders and technical feedback. Support obtaining national endorsements and compliance with national policies. Revised Concept Note: Updated and refined document based on feedback and endorsements. Finalized and refined climate sections, ready for submission, incorporating feedback. Submission and Feedback Phase: Assist in finalizing the concept note and supporting documentation for submission. Ensure the document aligns with all requirements, including GHG emissions reduction and adaptation objectives. Address feedback from the climate fund, revise the concept note and documentation as required. Final Concept Note: Complete submission-ready document. Feedback Response Document: Addressing fund comments. Final Decision Phase: Collaborate with the team to prepare an action plan for the next steps if approved (e.g., full project proposal development). If rejected, assist in analyzing feedback and revising the proposal or exploring alternative funding sources. Decision Report and Action Plan: Documentation of the fund’s decision and next steps. The consultant will support the team leader with this task. (considered that the climate fund’s decision will be provided within 90 days after submission) CCRR = climate change resilience roadmap, GHG = greenhouse gas, NAPP = National Adaptation Plan for Climate Change, NDC = Nationally Determined Contribution, NRW = nonrevenue water, NWSDB = National Water Supply and Drainage Board, PPP = public-private partnership. E. Expected deliverables and timelines 28. The consultant is expected to review existing policies, strategies, and action plans related to water conservation and water demand, identify and document any gaps or bottlenecks, and recommend appropriate mechanisms and strategies to address these issues. Due consideration should be given to the National Water Resources Policy. Additionally, the consultant should provide a clear plan for moving forward, outlining steps to resolve the identified challenges. 29. Support the MCHWS and any other relevant stakeholders in obtaining approval of the documents produced under the policy action. 30. The consultant is expected to prepare and/or support the preparation/approval of the documents and its responsibility and support the team in completing outcomes h and i. The consultant shall coordinate with the different team members and have necessary interactions with the team leader. 31. Conduct workshops with relevant stakeholders to ensure a proper consultation process. 32. Table 5 represents the linkages between the policy action and expected activities, including timelines, working days, and other consultants that will support the assignment. Table 5: Linkages between the Policy Actions, Outcome and Deliverables Policy action and/or outcome Timeline Activities Working days Assignment 1: Under the MCHWS 2.2 Aligned with NWRP strategies to increase climate resilience and environmental sustainability, MWS will: (ii) concurrently with MOH, MOE, and CEA, approve with immediate effect and implement: (a) strengthened monitoring, enforcement, and regulation mechanisms (as required) governing environmentally sustainable effluent treatment, discharge, and pollution controls of water and wastewater facilities Up to March 2026 Review, contribute, and ensure the inclusion of climate change considerations in the document, focusing on increasing climate adaptation and mitigation. 12 2.2 Aligned with NWRP strategies to increase climate resilience and environmental sustainability, MCHWS will: (iii) approve with immediate effect a: (a) Climate Change Roadmap for the drinking water supply and sanitation sectors, including overarching guidance for increased use of nature-based-solutions Up to March 2026 Conduct data collection and collaborate with the team to ensure the integration of sector-specific challenges and resilience strategies into the Climate Change Roadmap. 24 Assignment 2: Under the NWSDB 2.3 Building upon subprogram 1, NWSDB will: (iii) approve a Carbon Footprint Reduction Roadmap to reduce kg of CO2e emissions per cu.m of water sold. Up to early April 2026 Support the team leader in developing the Carbon Footprint Reduction Roadmap. 24 h. NWSDB piloted a NRW performance-based PPP procurement process Up to June 2026 Assess climate vulnerabilities and GHG emissions, including mitigation measures, and incorporate the findings and recommendations into the bidding documents. 24 i. Working in partnership with an AE, NWSDB submitted a concept note to a climate fund Up to August 2026 Support the team leader in screening a project and preparing a concept note to be submitted to a climate fund. 24 33. Table 6 represents the reporting requirements. Table 6: Reporting Requirements No. Report Timeline Description Assignment 1: Under the MCHWS 1. Inception Report Within 14 days after mobilization Outlines the consultant’s work plan, methodology, and approach for the overall assignment. It includes the consultant’s understanding of the assignment, the scope of work, key deliverables, and a detailed timeline. It also highlights any initial review of existing climate change risks, regulations, and related assessments data collected and a preliminary stakeholder consultation strategy to guide the assignment. For 2.2 (ii.a) Design and support approval and implementation of robust mechanisms for monitoring, enforcement, and regulation to ensure environmentally sustainable effluent treatment, discharge, and pollution control in water and wastewater facilities 2. Climate Risk Assessment Report Within 30 days after mobilization Detailed assessment of climate impacts on wastewater systems, identifying key vulnerabilities and risks related to precipitation, temperature changes, and extreme weather events, among other climate-induced disasters. 3. Resilience Integration Report Within 45 days after mobilization Report on proposed climate resilience strategies for wastewater effluent treatment, discharge, and pollution control, aligned with regulatory frameworks and future climate projections. 4. Final Regulatory Framework Report Within 60 days after mobilization Final version of the climate- resilient regulatory framework for wastewater systems, providing clear guidance on implementation and long-term sustainability considerations. For 2.2 (iii.a) Climate Change Roadmap for the drinking water supply and sanitation sectors, including overarching guidance for increased use of nature-based-solutions 5. Climate Change Impact Assessment Report Within 45 days after mobilization Analysis of climate impacts on drinking water and sanitation systems, identifying vulnerabilities related to temperature, precipitation, and extreme weather events. 6. Climate Resilience Strategy Report Within 70 days after mobilization Report outlining proposed climate resilience strategies for the drinking water supply and sanitation sectors, addressing vulnerabilities and aligning with sectoral goals. Assignment 2: Under the NWSDB For 2.3 (iii) Carbon Footprint Reduction Roadmap to reduce kg of CO2e emissions per cu.m of water sold 7. Baseline Assessment Report Data on energy consumption, water loss, and emissions from water supply systems. Initial carbon footprint report with analysis of emission sources and alignment with national and international climate goals (CCRR, NDCs, NAPP). To be further incorporated into the final Carbon Footprint Reduction Roadmap. 8. Carbon Reduction Target Report Defined emission reduction targets based on the baseline assessment. Clear alignment with national climate goals (CCRR, NDCs, and NAPP). Explanation of target setting methodology. To be further incorporated into the final Carbon Footprint Reduction Roadmap. 9. Strategy Development Report List of prioritized strategies for reducing the carbon footprint of water supply operations. Description of each strategy, considering local context, resources, and stakeholder feedback. To be further incorporated into the final Carbon Footprint Reduction Roadmap. 10. Implementation Plan Detailed implementation plan for each strategy, including timelines, budgets, responsibilities, and potential funding sources. Identification of key risks and mitigation measures. To be further incorporated into the final Carbon Footprint Reduction Roadmap. 11. Monitoring and Reporting Framework Design of a monitoring framework to track progress toward carbon reduction targets. Reporting mechanisms aligned with national and international climate policies. To be further incorporated into the final Carbon Footprint Reduction Roadmap. 12. Carbon Footprint Reduction Roadmap Within 70 days after mobilization The final roadmap, including: Detailed action plans for carbon reduction initiatives. Timeline for implementation, key milestones, and responsibilities. Risk mitigation strategies and funding sources, including climate finance opportunities. Clear, actionable steps for achieving carbon reduction targets. For outcome h. NWSDB piloted a NRW performance-based PPP procurement process 13. Baseline Assessment Report 2 Within 45 days after mobilization Detailed analysis of existing NRW levels, energy use, GHG emissions, and climate vulnerabilities, including potential emissions reduction opportunities. 14. Mitigation and Adaptation Measures Report Within 65 days after mobilization Proposed climate change adaptation and mitigation measures, aligned with national (NDCs, NAPP) and international climate strategies. 15. Terms of Reference (TOR) for GHG Emissions and Climate Action Plan Within 80 days after mobilization Document defining the requirements and evaluation criteria for investor-submitted GHG Emissions and Climate Action Plans. 16. Climate Safeguards Sections of the feasibility study and Bidding Documents Within 90 days after mobilization Detailed compliance criteria and reporting obligations for private investors, focusing on GHG emissions reduction and climate adaptation measures. 17. Monitoring Framework Report Within 90 days after mobilization Framework for monitoring GHG emissions, adaptation measures, and compliance during project implementation, with specific indicators and tools. 18. Proposal Evaluation Findings Report (considered that the private investor will submit the proposal within 90 days after advertisement) Within 180 days after mobilization Evaluation of climate-related proposals, including the GHG Emissions and Climate Action Plans submitted by investors during the tender process. For outcome i. Working in partnership with an AE, NWSDB submitted a concept note to a climate fund 19. Project Screening Report Within 50 days after mobilization Report summarizing the potential projects screened for eligibility and alignment with fund priorities, including the rationale for selecting the final project. Identify climate risks and vulnerabilities. 20. Pre-Conceptualization Report Within 60 days after mobilization Report defining the project scope, objectives, preliminary interventions, and institutional and financial requirements, including the results of stakeholder consultations. Assess the climate impacts of the proposed project, defining adaptation and mitigation measures and aligning the project with national and international climate strategies (e.g., NDC, NAPP). 21. Draft Concept Note Within 90 days after mobilization Comprehensive draft concept note, outlining the project’s problem statement, proposed solutions, climate resilience objectives, and expected outcomes. Integrate climate change strategies, GHG reduction plans, and resilience measures into the concept note, ensuring alignment with the climate fund’s eligibility criteria. 22. Final Concept Note Within 120 days after mobilization Finalized concept note, ready for submission to the climate fund, including all supporting documents, and responses to feedback provided by the climate fund, if any. 23. Decision Report and Action Plan (considered that the climate fund’s decision will be provided within 90 days after submission) Within 180 days after mobilization Report detailing the climate fund’s decision on the concept note, including an action plan for the next steps if approved or a strategy for revision or alternative funding sources if rejected. CCRR = Climate Change Resilience Roadmap, GHG = greenhouse gas, NAPP = National Adaptation Plan for Climate Change, NDC = Nationally Determined Contributions, NWSDB = National Water Supply and Drainage Board. F. Implementation Arrangements 34. The assignment would be supported and implemented through the procurement of consulting services that will be financed on a grant basis by ADB. ADB’s Water and Urban Development Sector Office (South Asia) will select, supervise, evaluate the consultants, and monitor the quality of their work. MCHWS and NWSDB will be the implementing agencies. For day-to-day administration, MCHWS and NWSDB will nominate a focal staff to interact with the consultant and ensure stakeholders’ participation to ensure that the outputs and deliverables are produced in a timely, effective, and quality manner. 35. The assignment shall be completed within 365 days from the date of issuance of the Notice to Proceed (NTP). It is expected that the assignment will commence in January 2026 and be completed by August 2026. The tasks related to policy action 2.2 (ii.a) shall be completed within 70 days after mobilization, and tasks related to 2.2 (iii.a) shall be completed within 70 days after mobilization. It is expected that the assignment will commence in January 2026 and be completed by August 2026, however, the consultant’s main tasks associated with both outcomes shall be completed within 180 days after mobilization. The tasks can be performed remotely, and the consultant may use remote video technology meetings to replace face-to-face meetings as considered necessary. In general, however, the consultant is expected to maintain regular face-to-face communication with MCHWS and NWSDB during the contract period. |
Minimum Qualification Requirements
| G. Minimum Qualification Requirements, Experience, and Responsibilities 36. Qualifications: Advanced degree in environmental science, climate change, or a related field. 37. Experience: (i) at least 7 years of professional experience in climate change, project development, or related areas, including water and sanitation sectors in developing countries, (ii) experience in water supply/wastewater/ sanitation systems, and experience in climate modeling, climate change impacts, and vulnerability assessment, and climate and disaster risk management in the water sector will be counted, (iii) knowledge about Nationally Determined Contributions, National Action Plan, and National Water Resources Policy, among others, (iv) a strong understanding of national and international climate change frameworks and policies, (v) proficiency in English and strong writing skills are essential, and (vi) a good understanding of engineering design practices is also required. 38. Responsibilities: The expert will support relevant stakeholders in developing documents of policy action 2.2 under its responsibility (Tables 2 and 3). H. Other Relevant Information (i) General Requirements 39. The consultant will work alongside MCHWS, NWSDB and other relevant stakeholder staff, to have frequent interactions that would facilitate undertaking the proposed consulting services and successful completion of deliverables. In addition, for effective and efficient execution of the assignment, and as required by MCHWS and NWSDB, consultants should closely interact with the designated ADB staff. 40. It is expected that the consultant will have as many as possible the following credentials: (i) demonstrated ability to work closely and effectively together with counterpart staff of implementing agency, and public sector organizations in South Asia; and (ii) have extensive in-country experience. 41. The consultant, in consultation with MCHWS shall coordinate and collect data from different stakeholders when needed, to meet necessary data inputs for undertaking the tasks under the scope of services and expected activities/deliverables. 42. All documentation prepared will be in the English language. (ii) Government inputs 43. MCHWS and NWSDB will provide suitable and adequate dedicated counterpart staff to work with the consultant. If required, MCHWS and NWSDB will provide appropriate unfurnished office space in MCHWS premises in Colombo for the consultant to carry out all its activities/ tasks. MCHWS and NWSDB will also make available all relevant and available policies, strategies, study reports, technical reports/ etc. MCHWS and NWSDB will also be responsible for promoting stakeholder consultation events and/or workshops. |
