Project Coordinator

UPGRADE OF THE HYDROMETEOROLOGICAL NETWORK AND SUPPORT TO IMPLEMENT INTEGRATED WATER RESOURCES MANAGEMENT IN SAINT LUCIA

DRAFT TERMS OF REFERENCE  

PROJECT COORDINATOR 

1. BACKGROUND

1. The Government of Saint Lucia (GoSL) has received financing from the Caribbean Development Bank (CDB) towards technical assistance (TA) to Upgrade of the Hydrometeorological Network and Support for Integrated Water Resources Management in Saint Lucia, and intends to apply a portion of the proceeds to eligible payments under this contract. Payment by CDB will be made only at the request of the GoSL and upon approval by CDB, and will be subject, in all respects, to the terms and conditions of the Financing Agreement. The Financing Agreement prohibits a withdrawal from the financing account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of CDB, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. No party other than GoSL shall derive any rights from the Loan Agreement or have any claim to the proceeds of the Financing.

1. The Ministry of Agriculture, Fisheries, Food Security and Rural Development through the Water Resources Management Agency (WRMA) the implementing Agency of this Project, now wishes to procure consultancy services for the Upgrade of the Hydrometeorological Network and Support for Integrated Water Resources Management in Saint Lucia.

1. The objectives of the consultancy are: to contribute expertise and provide advice and supervision to WRMA on the upgrade/optimization of its hydro-meteorological network, and develop capacity building programs for its sustained operation and maintenance; develop a comprehensive training program for government officials and other relevant stakeholders on data analytics, statistical analysis, climate modelling and data visualization; develop a set of products and activities related to integrated water resource management, mobilizing technical expertise in the relevant fields of  disaster risk management, climate change, water resource management and related areas; and organize and deliver capacity building activities and dissemination/ communication products to a wide range of constituencies and stakeholders.

• This TA will be undertaken over a twenty-six (26) month timeframe and achieve the following:

• Upgrade of the hydrometeorological network to increase real-time monitoring data.

• Improve GIS in support of WRMA.

• Conduct a water balance analysis and drought risk and vulnerability assessment for IWRM
•  
• Develop a gender responsive and socially inclusive watershed management plan for the Bois D’Orange Watershed.

1. The WRMA is now seeking a suitable candidate to undertake the role of Project Coordinator (PC) for this TA.

• OBJECTIVE

2.01      The objective of the PC consultancy is to provide project management services inclusive of coordination, management and monitoring of all aspects of implementation of this project for Saint Lucia.

• SCOPE OF SERVICES

3.01      The PC will have the following responsibilities:

• Project Management:

• Develop and maintain a detailed project plan, including timelines, milestones, and deliverables.

• Coordinate and oversee all project activities, ensuring their timely and successful completion.

• Monitor project progress, identify potential risks and issues, and develop mitigation strategies.

• Facilitate effective communication and collaboration among project stakeholders.

• Oversee all incoming and outgoing project documentation.

• Update project procurement plan as necessary and at least annually.

• Regularly provide updates to the Director, WRMA on the project progress to ensure the project will meet the targets as outlined in the project’s results framework.

• Prepare regular progress reports and present them to project stakeholders and Project Steering Committee (PSC).

• Maintain records of PSC meetings, decisions, and actions.

• Prepare completion report aligned with CDB’s guidelines.

• Financial Management:

• Assist with the financial management of the Project, including budgeting, tracking expenditures, and ensuring compliance with funding requirements.

• Coordinate the engagement of consultants and the procurement of goods and services.

• Monitor project expenditures and ensure efficient utilisation of project funds.

• Technical Implementation:

• Work closely with the WRMA to coordinate and oversee the implementation of project activities.

• Provide guidance and support according to the programme of activities.

• Coordinate capacity-building initiatives with consultants and the WRMA.

• Review of materials generated under the project.

• Stakeholder Engagement:

• Liaise with relevant government agencies, regional institutions and community stakeholders to ensure their active participation and support in the Project.

• Organise and facilitate meetings, workshops, and training sessions to promote stakeholder engagement and collaboration.

• Foster effective relationships and partnerships with key stakeholders to achieve project objectives.

• QUALIFICATIONS AND EXPERIENCE 

• A postgraduate degree in a relevant field such as water resource management, physical science, engineering, project management, environment, climate change, disaster management.

• Five (5) years of experience in project management, preferably in the field of water, climate, disaster, or meteorology.

• Record of successfully managing two (2) projects, ensuring all were completed on time and within budget.

• Excellent communication and interpersonal skills, with the ability to engage and collaborate with diverse stakeholders.

• Proficiency in English is essential.

• Two (2) years of professional exposure to hydrology, hydrogeology or IWRM is highly desirable.

• Atleast two (2) projects where familiarity with the institutional and operational aspects of water resources monitoring, information management and integrated water resources management was required is an advantage.

• Proficiency in project management software and tools.

• Knowledge of the cultural and socio-economic context of the Caribbean and experience working in the Caribbean.

• REPORTING REQUIREMENTS AND DELIVERABLES

5.01      The PC shall report to the Director, WRMA with dotted line reporting to the PSC.  The Director is responsible for approval and execution of all contractual matters.  Key deliverables include: 

• Preparation of a project plan.

• Reporting on the consultancies and contracts.

• Preparation of progress narrative and financial reports to the WRMA on a monthly and quarterly basis highlighting project advancement, challenges and adjustments. Upon validation of these reports by the WRMA, submit these to CDB for review and approval.

• Organising a close-out workshop with relevant stakeholders to garner their perspectives on the achievement of the project impact and outcomes, lessons learned, and the way forward.

• Preparation of a completion report on the achievement of the outcome and output of the project.  Upon validation of these reports by the WRMA, submit to CDB for review and approval.

• DURATION AND LOCATION

6.01      The Project Coordinator will be engaged full-time for 26 months consecutively and will be based at the WRMA’s office in Saint Lucia.  Due to the nature of the assignment, the position will require the successful candidate to be physically on the ground. No relocation packages will be provided.