Expertise: Water Sector
Expertise Group: Engineering
Consultant Source: National
TOR Keywords: PROJECT MANAGEMENT AND CONTRACT MANAGEMENT
Objective and Purpose of the Assignment
The objectives of the consulting assignment is to provide project management support to MWSDB in
supervision and administration of last remaining packages of Melamchi River Diversion Sub project 1,
Melamchi Water Supply Project – Additional financing ( ADB Loan -3255) for the construction of 85 MLD
capacity water treatment plant at Sundarijal and detail engineering design for Second Kathmandu Valley
Water Supply Project. The major focus of the Project Management Specialist (PMS) services will be to
assist the MWSDB and its staff to manage and monitor the projects effectively and support MWSDB
authority to take timely decisions on technical and project management issues based on international and
national good practices, ADB procurement guidelines and sound engineering principles and standards. The
PMS will also ensure that the MWSDB achieves the highest standards of compliance in environmental,
social, resettlement, occupational health and safety aspects and other similar activities, as defined in
the project documents. The consultant will be responsible in identifying and undertaking all required
analyses and studies in order to provide recommendations to the MWSDB management to assist with timely
and quality decision making.
Scope of Work
The scope of the consulting services will be to (i) provide project implementation, administration,
monitoring and quality assurance support to the MWSDB for efficient and timely implementation of the
projects, (ii) support and strengthen the management and implementation capability of the MWSDB (iiI)
guide MWSDB in monitoring of the projects, identify issues and provide necessary support for early
resolution of those (iv) provide guidance for improving project performance and successful commissioning
of the schemes, (v) handhold MWSDB ensuring compliance with quality standards and safeguard requirements
including reporting and (iv) provide timely advice and assistance to the MWSDB staff in project
implementation, including training them in ADB’s procurement, consulting and disbursement procedures,
conduct of bidding, bid evaluation, standard contracts, benefit monitoring, quality control and project
reporting.
Detailed Tasks and/or Expected Output
To assist the Executive Director with the day-to-day coordination and, monitoring covering the following
areas;
(x) To liaise between ADB, MWSDB, DSC’s and Community on various matters related to the sub-Executives;
(xi) Follow up with MWSDB on the overall Program Performance against targets in terms of physical
progress, expenditure, corrective steps required, etc.;
(xii) Assist/ advise ED/MWSDB in planning, need assessment of resources, coordinating with other
agencies and execution of plan for immediate recovery at headworks damaged in the recent flood incident
to medium- and long-term disaster resilience strategy. Assist/advice the MWSDB in conducting procurement
activities in compliance with ADB and GON requirements and assist them in resolving matters pertaining
to disagreement/arbitration with contractors;
(xiii) Assist the Executive Director (ED) in preparing various reports and updates on the Executive
progress as required by the ADB, Planning Commission, MOWS, Parliamentary Committee, etc.;
(xiv) Assist the MWSDB in all coordination matters with ADB, including (a) submission of monthly and
quarterly reports and (b) accounting and disbursement matters;
(xv) Assist the Executive Director (ED) during ADB missions;
(xvi) Carry out field visits for assessment of progress on ground and to understand the
constraints/difficulties of MWSDB and to suggest possible solutions;
(xvii) To assist the Executive Director (ED) in matters related to the work plan of DSC’s to achieve the
overall Executive objectives.
(xviii) Participation in meetings, seminars, conferences, and other events organized by multilateral
financial institutions and programs of economic development with respect to the questions that come
within MWSDB competence;
(xix) Constant communication with ADB with regard to preparation and implementation of administered
investment projects;
(xx) Review and endorse all reports to be submitted to ADB to ensure quality submissions;
(xxi) Assist MWSDB director in chairing and hosting development partner coordination meetings;
(xxii) Ensure that all Projects under MWSDB comply with ADB’s Safeguard Policy Statement (2009) and
Nepal Government Safeguard Requirements.
(xxiii) Ensure the project progress by necessary problems solving and coordination.
- Procurement and Contract Management
(i) Support the MWSDB in reviewing and updating its overall procurement plan and preparing/finalizing
annual procurement and implementation plans;
(ii) Advise and assist the MWSDB in effective contract management and claim control;
(iii) Monitor and evaluate performance of the contractors, and assist the MWSDB to maintain
implementation scheduling with bar charts summarizing the overall project progress. Advise the MWSDB,
funding agencies and the relevant consultants if there is slippage in the progress of critical path
activities;
(iv) Advise and assist the MWSDB in preparing, inviting, evaluating and negotiating all bids for various
consultancy and construction bids;
(v) Monitor contract variations and extensions of time, and support MWSDB to keep an up-to-date record
of contract prices and completion dates; and
(vi) Assist and build the capacity of the MWSDB to ensure that funding agency’s guidelines and
requirements stipulated in the loan/grant agreements are followed during construction supervision
(vii) The consultant will also assist MWSDB in preparing necessary documents and reports to support the
Employer’s during the dispute resolution process including preparation of claims/ counterclaims and
other documents including respondents’ Statement of defense in close association with legal expert as
required basis.
(viii) Support MWSDB to prepare bidding document for various contracting methods i.e. items rate
contract, Design and Build Contract, Engineering Procurement Contract etc. as required. - Interfaces and Coordination
(i) Facilitate a close communication and coordination among consultant and contractors of the projects;
(ii) Facilitate maintaining an environment of coordination between the Government and the donor
communities; between Executing Agency and MWSDB; and between the Sub-Executive and the public;
(iii) Facilitate and support coordination among functional units of MWSDB and the staffs there belong in
such a way to enhance their capacity and efficiency; and
(iv) Advise MWSDB as and when required on various Sub-projects and contractors related issues.
Minimum Qualification Requirements
Graduate Civil Engineer (preferably post graduate) with preferably 15 years’ experience including
preferably 10 years’ experience in design, construction supervision and project management of large
infrastructure (preferably water sector) project(s). Should have specific experience of managing as team
leader of minimum two large infrastructure projects (preferably water resources i.e. water supply,
hydropower) costing more than US$ 10 million. Experience of externally funded projects (ADB or World
Bank) in capacity of Team Leader/ Project Management Specialist would be advantageous.
Minimum General Experience: 15 Years
Minimum Specific Experience (relevant to assignment): 10 Years
