Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.
POSITION SUMMARY – This position is based in Arlington, VA or Seattle, WA
Conservation International, the Pew Charitable Trusts, and other private and public partners have joined together to launch the Blue Nature Alliance (the Alliance) with the aim to catalyze actions to conserve 18 million square kilometers of ocean (approximately 5 percent of the global ocean) to safeguard global ocean biodiversity, build resilience to climate change, promote human wellbeing, and enhance ecosystem connectivity and function.
The Coordinator, Blue Nature Alliance will be part of a fast-paced, collaborative, and dynamic team that aims to make an outsized impact for the ocean. The Coordinator, Blue Nature Alliance provides administrative, operational, and project support to Blue Nature Alliance leadership in the Center for Oceans at Conservation International as well as to the broader Blue Nature Alliance multi-institutional team as needed.
The ideal candidate has experience in administration and operations, with the ability to make independent judgments related to administrative matters and the ability to communicate effectively, both orally and in writing, with all levels of management both inside and outside of CI. This position requires excellent administrative skills, superior relationship-building skills, the ability to multi-task, and the ability to handle confidential and sensitive information with the highest degree of professionalism. This may include organizing conference calls, meetings, trainings, workshops, and social events, managing agendas, logistics, minutes, reporting, and processing travel reimbursements and related expenses.
They may support the technical team on project implementation, including conducting secondary research (literature reviews) and drafting status reports and/or creating presentations. They will assist with project monitoring, compiling data, and maintaining the Alliance’s data and knowledge management system.
RESPONSIBILITIES
Meeting and Workshop planning, implementation, and coordination:
- Support planning for Alliance meetings, workshops, and social events, including venue rental, travel logistics, material coordination, organizing vendors, and suppliers.
- Coordination, material circulation, note taking, and other support for Alliance meetings as needed.
Administrative Support:
- Support travel booking and logistics for senior Alliance staff.
- Support Alliance meeting scheduling and calendar alignment, including for Senior Alliance staff.
- Responding to e-mails on behalf of the VP Blue Nature and/or senior staff, as appropriate.
- Process expense reports for Senior Alliance staff.
- Curate and maintain organized Alliance SharePoint folder structure and files.
Operational/Grants Support
- Maintain donor reporting schedule and requirements.
- Timesheet and accounting code management for Alliance staff.
- Prepare Travel Agreements
- Process Travel Reimbursements and Alliance invoices.
- Support grant managers with dashboard and internal reporting.
Project Support:
- Conduct literature reviews and site research as needed.
- Support presentation development, donor reporting and data and knowledge management as needed.
- Track and update Site Milestones and Approval Table.
- Perform related duties as assigned.
- Curate and maintain Alliance Sharepoint and Teams folders and documents.
Other duties as assigned by supervisor.
WORKING CONDITIONS
- Office environment may need to work extended hours. May require domestic and international travel
- This position follows a hybrid work structure, working some days from the office and some remotely. Guidance will be shared during the interview process.
- For the health and safety of our employees, their families, and our community, all US-based Conservation International staff are required to be vaccinated against COVID-19. This mandatory vaccine requirement applies to all staff working remotely, in a hybrid work arrangement, and on-site in CI US offices. CI follows CDC recommendations for COVID-19 vaccines. Requests for reasonable accommodations or exceptions related to medical or religious reasons will be considered. Candidates are NOT required to state their COVID-19 vaccine status in their application.
QUALIFICATIONS
Required
- 2-4 years of related experience
- Proficiency and experience working with Microsoft Office collaboration tools.
- Strong written and verbal communication skills. Solid attention to detail and proofreading skills.
- Ability to function well in a multicultural, diverse and face-paced work team environment.
- Comfortable managing multiple duties and adaption to changing priorities.
- Service focus. Courteous, tactful, and proven ability to work effectively with others.
- Ability to work under general supervision and take initiative to solve problems under supervisor’s direction.
- Positive attitude and ability to overcome obstacles to achieve ambitious targets.
Preferred
- Bachelor’s degree or commensurate work experience.
- Passion for nature and preferably the ocean.
- Technical knowledge of ocean policy, science, and/or Marine Protected Areas.
- Experience working or living internationally.
- GIS Experience
- Fluency in French, Portuguese, Spanish or other languages.
To apply for this position please submit a resume and cover letter.
Application Deadline: August 31, 2023 (11:49 PM EST)
See all Conservation International Career Opportunities HERE
Conservation International is an equal opportunity, affirmative action, and Diversity, Equity, Inclusion, and Accessibility-committed employer. We are proud to have a diverse, global workforce where employment decisions are based on qualifications, experience, position requirements, business needs, market conditions, merit, and other legitimate nondiscriminatory factors.
