Expertise: Water and Sanitation
Expertise Group: Engineering
Consultant Source: National
TOR Keywords: Rapid Assessment, Water Components, Waste Management facilities
Objective and Purpose of the Assignment
Asian Development Bank’s (ADB) Grant 0582-BAN: Emergency Assistance Project (EAP) was implemented
between July 2018 – January 2023. Among the four project outputs, one of them was the improvement of
water and sanitation, for which Bangladesh’s Department of Public Health Engineering (DPHE) was the
executing agency. Specifically, under this output, the following facilities, among others, were
installed in the designated camps for the displaced persons from Myanmar in the Cox’s Bazar area.
a) 500 community bathing facilities for women
b) 40 mini piped water supply systems with a production tube well, distribution pipe network, and
standpipe water distribution points
c) 5 integrated waste management facilities with collection systems (aside from the omni-processor, the
four others have been completed)
Subsequent to the completion of the above works, a number of the above facilities have encountered
operations and maintenance challenges, leaving many to be unable to serve their intended purposes. ADB
requires the service of a survey team to undertake a rapid assessment survey on each of the facilities
to document: the status of operations; nature/reason for dysfunction, identification of actual technical
issues, repair options for those that are partially functional or out of order; and proposed plan of
actions for installation of a sustainable operations and maintenance model for each facility with a view
to integrating it into existing sector networks and systems that are in place in the camp communities.
The main objective of the assignment is to conduct rapid assessment of the state of the water and
sanitation infrastructures installed in Cox’s Bazar under the EAP.
Scope of Work
The rapid assessment shall document (i) the status of operations of each facility and for those that are
not fully functional, a summary of causes for failure; (ii) repair options for those that are partially
functional, out of order, or at high risk of imminent dysfunction; (iii) assessment of the original
design and requirement for modifications of design/locations (if any); (iv) comparative analysis with
other functional facilities in the camp on the engineering design and their operations and maintenance
arrangements; (v) study of the existing community-based networks and the contractual arrangements with
the civil society organizations and camps-in-charge; and (v) recommendations on proposed plan of actions
including cost estimates for repair and operations and maintenance.
Detailed Tasks and/or Expected Output
Task 1 – Status of Operations of All Water Facilities
The detailed tasks are outlined below to retrieve the status of operations of each facility (a. 33 mini-
grid water supply system, b. 500 bathing facilities, c. 4 waste management facilities) and for those
that are not fully functional, a summary of causes for failure:
i. Consolidate literature review from existing reports and correspondence on the key damages on the
target infrastructure and possible solutions for sustainable operations and maintenance of the
facilities;
ii. Present the methodology for the qualitative information collection regarding site visits and user
feedback on the installed facilities (with broad representation of users, including those with special
needs) to examine where possible improvements can be made in the design;
iii. Map the baseline information with the status of all infrastructure including levels and causes of
damages (if any), repair options, user data/statistics, and relevance of the infrastructure for the well-
being of the users to inform prioritization of remedial actions;
iv. Identify existing models of the relevant functional and resilient infrastructure and their
conceptual design characteristics that may be recommended for replication;
v. Evaluate the existing community-based networks that are contributing to the function of the WASH
infrastructure in the camps, including the contractual and financial arrangements in place with support
from the civil society organizations and camps-in-charge;
vi. Compile the lessons from iv.-v. and consolidate a list of a short-term plan of actions to address
the urgent repair needs and the immediate maintenance structure including the cost;
vii. Conduct a stakeholder verification session on the short-term plan of actions, including with ADB,
UN agencies, DPHE, among others.
viii. Prepare cost estimates for repair works of the non-functional facilities based on the market rates
and prepare BOQ following updated schedule rates of DPHE.
ix. Prepare cost estimates for O&M for the next two years.
x. Recommend the next steps toward formulating the medium-term roadmap toward installing the sustainable
operations and maintenance model for each facility, aligned with and founded on the existing sector
networks and systems that are in place in the camp communities.
Task 2 – Selection of 100 Community Bathing Facilities for Upgradation
In addition to the overall survey of the infrastructure assets (item A.1. Task 1 under the Detailed
Tasks), the firm will recommend the upgradation of the bathing facilities at 100 locations out of a
total of 500 based on the current condition, constraints in using, and draw recommendations for design
improvement based on assessment water supply availability and constraints for usability by women, child,
elderly, and disable-
(i) include photos of all 100 locations in the reports to provide visual conditions.
(ii) conduct at least 3 Focus Group Discussions (FGD)s with users/camp residents (displaced persons from
Myanmar) who are using the ADB provided water supply systems to receive feedback from the heads of
households on systems, design improvement, service response time and user awareness/sensitization.
(iii) recommend the upgradation of those with technical details and improved design, if required; and
(iv) Consult UN agencies, DPHE, and CiC for preparing the recommendation.
Task 3 – Design Improvement of the Mini Piped Water Supply Systems
In addition to the overall survey of the infrastructure assets (item A.1. Task 1 and A.2. Task 2 under
the Detailed Tasks), the firm will carry out the following specific tasks for each category of water
facilities to document the constraints, conduct technical analysis and draw recommendations for design
improvement. Based on the assessment result, the expert will recommend an improved design or certain
modifications of the systems to make the facilities more user-friendly and conducive to low-cost and
convenient operations and maintenance.
a) Mini piped Water Supply Systems (33 nos.)
Visit 33 mini-grid systems at different camp locations and assess the following-
(i) visual inspection of the structure x 33 water supply systems.
(ii) check with the operator and record the current daily water supply capacity.
(iii) visually check the solar system including control room (batteries cable connections, extract fans)
(iv) visually check the production tube well, storage capacity and technical details and the current
status. and
(v) assess the technical feasibility to upgrade and optimize the distribution networks (less operators,
interconnectedness of networks, better continuity of services);
(vi) Consult UN agencies, DPHE, and CiC for preparing the recommendation.
Select 100 associated tap stands and overhead tanks at different camp locations with a sampling that
represents a wide range of geospatial locations and assess the following-
(i) visual inspection of the structure x 100 standpipe water distribution points and the associated
overhead tanks.
(ii) check with the local majhi/ neighbouring households of the water supply regarding the functionality
fully functional, partially functional or non-functional
(iii) include photos of all 100 locations in the reports to provide visual conditions.
(iv) visually check the distribution pipe network and standpipe water distribution points
(v) conduct at least 3 Focus Group Discussions (FGD)s with users/camp residents (displaced persons from
Myanmar) who are using the ADB-provided water supply systems to receive feedback from the heads of
households on technologies, design improvement, service response time and user awareness/sensitization.
(vi) Consult UN agencies, DPHE, and CiC for preparing the recommendation.
Task 4 – Design Improvement of Integrated waste management facilities
Visit 4 waste management facilities established at different camp locations, conduct visual inspection,
check the associated facilities and assess the following-
(i) record of the current activities at 4 sites.
(ii) record the facilities, equipment, manpower, etc. available at site.
(iii) record the capacity, delivery, working hours and treatment capacity details.
(iv) Find out the weakness of the facilities,
(v) Recommend community engagement in sustainable operations and maintenance of waste management
facilities.
(vi) Recommend the optimal use of the facility, sustainable operations and maintenance of the waste
management facilities.
(vii) Consult UN agencies, DPHE, and CiC for preparing the recommendation.
The expert will report to the Project Lead (Procurement Officer, BRM) of the ADB and coordinate the
activities closely with a Cox’s Bazar-based ADB TA Consultant – Project Management Expert for all rapid
assessments. [The team leader will also seek technical inputs from the UN agencies that are in charge of
camp management and/or are leading the Water and Sanitation (WASH) sector in Cox’s Bazar operations. The
team leader will also consult WASH Sector Focal and coordinate with DPHE. The expected commencement of
the assessment is 15 April 2023, and the survey is to be completed by 5 May and the final report
submitted by 15 May 2023. The survey findings, BOQ, and recommendations for design improvement will be
included in the final report. The GIS maps with geo-coordinates of the facilities will be shared with
the firm. The firm must coordinate with DPHE and UN agencies, and CiCs prior to conducting the survey
activities at camps and maintain the camp rules and regulations as applicable.
Minimum Qualification Requirements
ADB seeks to engage an expert through a firm for services with expertise in Water and Sanitation
(National) [survey team] and demonstrate similar experiences. The firm will engage a survey team with
sufficient technical competencies in the WASH sector with solar technology and headed by a Water and
Sanitation Expert who holds a bachelor’s degree in civil engineering or related fields with strong WASH
sector knowledge. Prior sector experience in the context of camps for displaced persons is essential.
The team lead should have a comprehensive understanding of the WASH sector operations and challenges in
Cox’s Bazar camps. Familiarity with the social norms of the persons of concern and their community
network structures are strongly desired. The Water and Sanitation Expert will lead a team of surveyors
through which s/he will demonstrate excellent communication, coordination, reporting and data
presentation skills. The expert must meet the following qualification criteria:
• Minimum General Experience 10 Years
• Minimum Specific Experience (relevant to assignment-WASH) 5 Years
• Country Experience Required (work experience in camps/UN agencies)
Minimum General Experience: 7 Years
Minimum Specific Experience (relevant to assignment): 5 Years
