Local recruitment: Project Facilitator

FedWriters

Ann Arbor, MI, USA 🇺🇸

Job Summary:

This position is in support of the National Oceanic and Atmospheric Administration (NOAA) Great Lakes Environmental Research Laboratory (GLERL). The Project Facilitator will provide technical project facilitation support for the NOAA Great Lakes Environmental Research Laboratory (GLERL). The successful candidate will possess strong analytical, organizational, planning, technical writing, and presentation skills, and have experience supporting large technical science projects or programs. The candidate will support projects focused on the modeling and prediction of the conditions of the Great Lakes, including circulation, lake levels, waves, coastal flooding, and related environmental conditions.

Responsibilities Include:

  • Providing guidance to technical project staff and project partners, clearly defining project objectives and outcomes
  • Developing project schedules, including milestones and deliverables, and track and report progress against project goals
  • Supporting the clear identification and assignment of project tasks
  • Serving as a liaison between GLERL project leadership and a wide range of external project partners and stakeholders
  • Identifying project risks and determining methods of mitigating or reducing the potential impacts of these risks
  • Building and maintaining strong working relationships with staff at all levels
  • Tracking allocation of project resources, including budgets and expenses, and communicating status to leadership
  • Providing project quality assurance reviews and maintaining quality management records
  • Supporting program reporting and record-keeping through updates to project databases and maintaining internal NOAA project records
  • Providing additional project and program management and administrative support as assigned
  • Planning, scheduling, leading, and facilitating virtual and in-person project meetings, including small team meetings and larger project workshops
    • Includes development of meeting agendas, planning of meeting logistics, dissemination of meeting materials to participants, and communication of meeting outputs
  • Documenting and sharing products from team meetings, including minutes, white papers, and reports
  • Leading meeting discussions and facilitating participation from among attendees
  • Providing input to technical staff on the layout, writing, and editing of technical reports, white papers, presentation slides, and other project documentation
  • Providing input on drafts for written content for external audiences on various platforms, such as websites, blogs, and social media
  • Developing figures, graphics, and images to support communication of project plans, results, and outputs to support publications, presentations, and online dissemination techniques
  • Providing input on written plans to describe project transition and deliverables

Required Qualifications and Skills:

  • Bachelor’s degree in science, mathematics, operations, business, management, public administration, or related field from an accredited school
  • The ability to obtain a Public Trust clearance
  • 4+ years of professional and/or academic experience in related duties
  • Knowledge of and experience in creating presentations for a technical and non-technical audience
  • Knowledge of office productivity software

Desired:

  • Knowledge of and experience in organization of technical projects, including creating plans, managing tasks, building schedules, tracking milestones and deliverables, and leading meetings for multi-year projects
  • Experience in planning and facilitating meetings and workshops
  • Demonstrable experience and/or expertise in organizing technical science projects
  • Work experience and/or college coursework in relevant science and engineering subjects (hydraulics, hydrology, fluid mechanics, limnology, oceanography, ecology, physics, meteorology, computer modeling)

Work Setting and Environment:

  • Monday – Friday, between 2 – 10 hours per day, not to exceed 40 hours per week
  • Work is to be performed at NOAA Great Lakes Environmental Research Laboratory (GLERL) facility in Ann Arbor, MI
  • Telework may be approved for tasks conducive to remote work
  • Must be able to travel to meeting locations as deemed necessary by the government technical representatives
    • Estimated 10 travel days during the period of performance

POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED

LANGUAGE REQUIRED

IHE Delft MSc in Water and Sustainable Development