Local recruitment: Events and Programs Associate

Pacific Institute

USA 🇺🇸


Application Deadline: Open Until Filled

Hours: 100% FTE 35-hour work week

Location: This position is eligible for remote work within the United States

Salary Range: $50,000-$55,000 commensurate with qualifications, includes competitive benefits

Start Date: Available immediately

Position Description

The events and programs associate will play a pivotal role in support of the Pacific Institute’s programs, particularly the suite of activities being undertaken in the CEO Water Mandate including significant event support, business engagement, and some research. The events and programs associate will assist in project management tasks to ensure that programs progress smoothly, meet key timelines, and are within budget.

Events Support – CEO Water Mandate (80%)

In support of the CEO Water Mandate’s Senior Communications and Events Manager, the programs and events associate will assist with the following items:

  • Request for proposal (RFP) development, dissemination, and tracking
  • Organize event-related documents (promotional materials, information decks, etc.)
  • Track comprehensive checklists for events planning to keep the team on track
  • Set up, record, and track action items for meetings with staff and external convenors, including event debriefs
  • Handle events’ schedule including logistics needs before, during, and after the event takes place
  • Maintain an up-to-date database of vetted vendors and venues for future use
  • Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order
  • In charge of the travel planning and accommodation booking for traveling staff members

Project Management Support – Mandate (20%)

The events and programs associate will work with a variety of team members and will assist with:

  • The development and maintenance of a team-wide project management platform, updating timelines, project milestones, and budgets as needed.
  • Development, coordination, and maintenance of the overall team calendar and assisting in scheduling relevant team meetings to enable cross-team collaboration
  • The use of Salesforce to track company engagement and other data needs of the Mandate.
  • Support in other internal project coordination as required.

Required Skills/Abilities

  • Proficient in MS Office
  • Excellent oral and written communication skills
  • Strong general management skills, including time management, attention to detail, planning and organizing, decision-making, problem-solving, and delivery of results
  • Strong interpersonal skills to communicate effectively with others and build relationships
  • Comfortable collaborating with a diverse group of individuals to meet project objectives within established timelines; can effectively move from strategy to details in a seamless way
  • Ability to work independently and efficiently in a fast-paced and evolving environment
  • Ability to travel as needed (including air or car and hotel overnight stays.)

Preferred Education and Experience

  • Bachelor’s degree in public relations, hospitality management, or related discipline; or an equivalent combination of education, training, and experience
  • 2+ years’ experience working with non-profits or foundations supporting programmatic activities and event support highly preferred

Diversity, Equity, and Inclusion

Pacific Institute is committed to workplace diversity and inclusion. We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

Recognizing the inherent inequities that exist in our society, our sector, and our work, the Pacific Institute is dedicated to improving our internal policies, procedures, and programmatic priorities to ensure a diverse workforce and culture of inclusion. We have accelerated our efforts and refreshed our approach to diversity, equity, and inclusion (DEI). We are committed to building a culture where diversity is valued at all levels of the organization. We believe this approach will improve our organizational culture and the quality of our work. As part of this commitment, we request that all candidates include a short statement in their cover letters to address how your addition to our staff would contribute to our DEI efforts.

To Apply

At Pacific Institute, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may just be the right candidate for this or other roles.

Please include:

  • A cover letter of no more than two pages, including:
    • Your interest in working for Pacific Institute and corporate water stewardship;
    • What does DEI mean to you
    • Any other information you consider important that we know.
  • Your CV/Resume;

No phone calls, please. Applications will be accepted until the position is filled





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