Local recruitment: WASH Assistant (Hygiene Promotion)

FHI 360

Axum, Ethiopia 🇪🇹

ORGANIZATIONAL OVERVIEW  

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today’s interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in the Northern Ethiopia through an integrated health, nutrition, WASH, and Protection program focused on decreasing morbidity and mortality among the conflict-affected population.

POSITION OVERVIEW  

Under supervision of the WASH Officer, the WASH Assistant- Hygiene promotion is responsible for supporting all scale-up of public health promotion components of the WASH activities in FHI 360 implementation areas in Tigray region. The WASH Assistant-HP will be responsible for helping the WASH officer in providing technical guidance to volunteers, HAD’s, contractors, skilled and unskilled daily laborer’s, IDPs and partners at field level under his duty areas of assignment and ensure that public health promotion components of the program implementation adhere to appropriate international standards and Ministry of water and health guidelines.

KEY RESPONSIBILITIES AND DELIVERABLES

  • Support the WASH officer in facilitating the process of establishing smooth and fulfilling work relationships with host government offices and their implementing arms.
  • Support the timely startup of planned WASH undertakings under the region.
  • Participate in the planning and ensure all procedures and internal requirements are in place and assigned to volunteers in consultation with the Sr WASH officer.
  • Support the WASH officer in facilitation of technical trainings related to PHP approaches, including “WASH’EM” and “Baby and Mothers”, in selected areas of interventions. 
  • Support baseline, endline, KAP, and PDM surveys as needed.
  • Support field assistants, volunteers, and partners in the proper implementation of WASH NFI and MHM kits provisions including site identification, site specific beneficiary selection criteria development, beneficiary verifications and distributions.
  • Regularly coordinate with the WASH assistant/Engineer and support in ensuring full packages of waste management and hygiene promotion for health facilities implementing nutrition programs.
  • Support in review of existing harmonized IEC materials, and when needed contribute to the development, testing and dissemination.
  • Facilitate the organization of public health promotion campaigns and events
  • Represent FHI 360 at various levels of WASH platforms including the WASH Cluster and its technical working groups as assigned by supervisor.
  • Work closely with other FHI 360 units, including health and nutrition, logistics and finance, HR and administration, to ensure programmatic integrations, effectiveness, efficiency and compliance.
  • Supervise and technically support the WASH Assistants at field in the implementation of the PHP activities of the response.
  • Work closely with other FHI 360 units – including health and nutrition, logistics and finance, HR and administration – to ensure programmatic integrations, effectiveness, efficiency and compliance.
  • Support the officer in drafting internal and external reports by collection and sharing basic primary data from field on regular basis.
  • Guide and support WASH volunteers and WASHCos to discharge their duties
  • Support the WASH Officer in Identifying infrastructural and IPC problems within health facility settings to come up with technical and financial propositions of how they can be fixed.
  • Identify WASH needs within target communities and health facilities , including identification of waste disposal facilities, sanitation and hygiene supplies and coming up with technical proposition of how the systems can be restored
  • Support the WASH officer to prepare detailed procurement, supply, and spending plans for identified WASH PHP undertakings under your areas of assignment as needed.
  • Any additional tasks assigned by the supervisor.

Programmatic Administration:

  • Support travel activities for staff and consultants including preparation of expense authorizations, obtaining client travel approval, working with Travel Department to obtain air tickets and advances, and supporting travel expense reporting when required.
  • Assist in the collection of information for use in reports and formats report drafts.
  • Maintain distribution list for project reports.
  • Send reminders to keep team on track with reporting deadlines.
  • Serve as a backup to others at same level.
  • Set up document management site (file share sites).
  • Maintain, copy, and coordinate storage and archiving of files.

Technical Requirements:

  • Assist in technical data collection, review and basic analysis.
  • Provides basic technical support in the development and dissemination of tools, materials, reports, papers, and intervention for projects.
  • Under supervision conducts searches of published literature, mobile software sites, blogs, on evolving issues.
  • Provides technical administrative support to workplan preparation and finalization.

Finance Support:

  • Payment processing: receive invoices in financial system of record, compile payment packages, obtain approvals and submit for processing.
  • Consultant support: compile consultant agreement packages, obtain approvals, and upload in financial system of record.
  • Provide point of contact support for project staff, such as processing reimbursement requests and invoices.
  • May contribute to the development of the project’s budget process.
  • Read and interpret budget to understand tracking.
  • May suggest budget items/approach for tasks.
  • Set up purchase orders in the finance system of record (HQ only).
  • May help track down cost information (other direct costs (ODCs), hotel costs, etc.).

Business Development and Proposal Management Support:

  • Contract deliverables support and tracking: as needed, support with reviewing/uploading project reports and deliverables to the Development Experience Clearinghouse and to the internal Knowledge Exchange.
  • Support business development efforts including assisting with proposal recruitment, document formatting, organizational chart formatting, and performing desk research, as needed.

Competencies

There are 31 FHI360 development competencies. The focus for this particular job will be:

  • Project Management (Planning and Time Management) – accurately scopes out length and difficulty of tasks (sets objectives/goals/measures). Breaks down work into steps, schedules, task/people assignments. Marshal’s people, time, and resource efficiently. Arranges information in a useful manner and orchestrates multiple activities at once.
  • Problem Solving – analyzes problems, seeks input from others and considers a variety of solutions. Chooses most efficient and effective solutions with attention to the impact that solution has on other projects and tasks.
  • Technical Skills and Learning – lets go of outdated processes and procedures, seeks out resources to enhance technical skills, and readily learns new industry processes, systems and products.
  • Employees are expected to possess or have high potential for development of these three fundamental competencies. 

Applied Knowledge & Skills:

  • Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
  • Must be able to read, write and speak fluent English, fluent in host country language as appropriate.
  • Basic knowledge of concepts, practices and procedures with project design.
  • Strong oral and written communication skills.
  • Demonstrated proficiency with Microsoft Office suite software.
  • Ability to problem solve and recommend corrective action as needed.
  • Strong organizational and attention to detail needed to adhere to project deadlines.
  • Effective communications in information shared by ensuring attention is paid to the specific components (i.e., formatting) of the communication, successful delivery and accountability for specific components (i.e., keeping timelines updated).

Problem Solving & Impact:

  • Works on problems that are limited in scope.
  • Problems are routine in nature and are standard procedures and policies.
  • Works independently and within a team on special non-recurring and ongoing projects.
  • Exercises judgment within defined practices and policies to perform duties.
  • Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

  • Has no supervisory responsibility.
  • Uses independent judgment to determine workflow and priorities.
  • Receives instructions on new assignments.
  • Typically reports to WASH Officer – Hygiene Promotion

Education

  • BSc degree in environmental health, public health, social science, social work, community health or any relevant field of study.

Experience:

  • BSc degree in environmental health, public health, social science, social work, community health or any relevant field of study.
  • At least 2-3 years of national work experience in NGO setting, working on WASH or any other humanitarian project is strongly required.  
  • Capable to form networks and liaise with local stakeholders.
  • Fluent in local language and excellent in English.   

Typical Physical Demands:

  • Typical office environment.
  • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
  • Ability to sit and stand for extended periods of time.

Technology to be Used:

  • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

  • Less than 10 -15%

Date Revised: 9/10/2021

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED

IHE Delft MSc in Water and Sustainable Development