Local recruitment: Program Associate, Safe Water

Conrad N. Hilton Foundation

Los Angeles, CA, USA 🇺🇸

Westlake Village, CA, USA 🇺🇸

Description

Position at Conrad N. Hilton Foundation

International hotelier Conrad N. Hilton established the grantmaking foundation that bears his name in 1944 to help people living in poverty and experiencing disadvantage worldwide. Today, the work continues, concentrating on efforts to ensure healthy early childhood development and sustainable livelihoods for youth, support young people transitioning out of foster care, improve access to housing and support services for people experiencing homelessness, identify solutions to safe water access, and lift the work of Catholic sisters. Additionally, following selection by an independent, international jury, the Foundation annually awards the $2.5 million Conrad N. Hilton Humanitarian Prize to an organization doing extraordinary work to reduce human suffering. The Foundation is one of the world’s largest, with approximately $8.5 billion in assets. It has awarded grants to date totaling more than $2.4 billion, $339 million worldwide in 2021. Please visit www.hiltonfoundation.org for more information.

*Cover letter required for consideration*

JOB SUMMARY

The Program Associate (PA) is part of the Foundation’s Program Department and is responsible for supporting the administrative, operational, and project management tasks of the Safe Water Initiative team. The PA’s primary focus is on coordinating and carrying out administrative tasks associated with grantmaking, as well as acting as a liaison between program staff, grantees, and external consultants. The administrative and operational activities include developing timelines, project tracking, support for financial and budget analysis, reviewing grant progress, supporting communications and knowledge sharing, and planning, scheduling, and coordinating meetings. This position will also assist the team with general administrative functions including the coordination of travel and convenings.

As a member of the Safe Water team, the PA will work closely with the Senior Program Officer (SPO) and Program Officers (PO) for Safe Water. The PA will contribute to project and department-wide activities, meetings, conferences, and programming discussions. The PA is required to become familiar with the Foundation’s grant management systems. The position reports to the Senior Program Officer, Safe Water.

Partnership is a key tenet of the Safe Water program strategy, and therefore, the PA will be adept at interacting with a range of diverse stakeholders in a professional, collaborative, and diplomatic way. The successful candidate will have a demonstrated commitment to diversity, equity, and inclusion.

RESPONSIBILITIES

Coordination of the Grant Making and Reporting Processes

  • Contribute to grant planning, budgeting, and portfolio coding
  • Participate in research, grant proposal review and analysis, budget analyses, and grant evaluation summaries
  • Review and support grantees in completing grant applications and associated budgets
  • Liaise with grantees and the Safe Water team to keep the Foundation’s grant management system up to date; manage data entry, upload grant documents, update the grant pipeline and codes
  • Works closely with the Safe Water team and other support teams to produce documents, presentations, and analytical dashboards for the Board of Directors
  • Work closely with the SPO and POs to review and analyze grantee progress reports, monitor grantee work plans and budgets, generate progress analyses, and process payments
  • Contribute to grant modifications (budget modifications, no-cost extensions)
  • Participate in peer review processes in preparation of Board of Directors’ meetings
  • As needed, conduct a site visit and contribute to grant oversight and monitoring

Program Liaison and Administrative Support

  • Maintain collaborative relationship with grantees, peer funders, and stakeholders to support grant making, reporting, and event organization
  • Interface with the Foundation’s Grants Management team to ensure full compliance with the Foundation’s internal audit and grant making/tracking requirements (such as grant reporting, payment and reporting schedules, and data entry in the Foundation’s grant management system)
  • Provide support for key operational and administrative areas including: project tracking, coordination of meetings, vendor/consultant contract agreements, and contribute to project reports, grant oversight, and planning
  • Provide support to the SPO and POs with travel, appointments, contacts, correspondence, reports, and information gathering
  • Coordinate external program-related events such as meetings, conferences, and convening

Communications and Learning

  • Participate in planning and lead logistics of annual learning convening of grantees, monitoring, evaluation, and learning partners
  • Maintain and ensure integrity of monitoring data in the Foundation’s grant management system; contribute to producing analytical dashboards on grant portfolio
  • Provide support to the Safe Water team in the implementation of the Safe Water communications strategy, and collaborate with the communications team on different communications and knowledge sharing efforts (blogs, newsletters, social media updates, etc.)
  • Coordinate with team members to generate content for the Foundation’s website and social media platforms
  • Undertake program-related research, as needed, to identify technical trends best practices in Safe Water; manage and communicate information

QUALIFICATIONS

Required:

  • Bachelor’s Degree in Business and Project Management, or related field.
  • Minimum 3 years of relevant work experience in the non-profit or for-profit sector with a social mission
  • Excellent skills in project management, ability to handle several tasks and priorities
  • Comfortable working with complex budgets and work plans; understands financial management and budgeting; highly attentive to detail.
  • Solid organizational skills, able to effectively manage and prioritize work-flows to meet deadlines
  • Work well independently and collaboratively; demonstrate a high degree of initiative, resourcefulness, and flexibility to meet the job requirements
  • Value learning, continually seek information, and look for new approaches to effectively undertake daily tasks
  • Critical thinking skills to analyze and summarize information
  • Interpersonal skills and cross-cultural competency; adept at interacting with a range of diverse stakeholders in a professional, collaborative, and diplomatic manner
  • Committed to being part of a team with a passion for social good
  • Excellent computer skills including Microsoft Office

*The hiring base salary for this position is 80k-90k. The final base salary will be determined based on individual qualifications and experience. 

About our Benefits

  • We value the health and well-being of our employees, some of the benefits we offer include:
  • Comprehensive and generous health and life insurance options
  • Relocation Pay
  • Fitness benefits
  • Paid holidays, time off, and parental leave
  • Flexible work schedules and technology benefits
  • Foundation funded retirement savings plan
  • Professional learning and development and educational assistance
  • Employee matching gifts to qualified non-profit organizations

The Conrad N. Hilton Foundation is an equal opportunity employer with values grounded in promoting equality and inclusion and embracing diversity. We welcome qualified applicants of all races, colors, gender identities, sexual orientations, economic classes, ages, religions, national origins, and ability/disability statuses. Veterans and individuals with lived expertise are encouraged to apply. We respect and seek to empower every member of our Foundation community. We support and celebrate our collective array of cultures, backgrounds, perspectives, skills and experiences; fully realizing that such diversity is what makes our organization flourish and better enables us to fulfill our mission in the world.


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED

IHE Delft MSc in Water and Sustainable Development