Department: 9127 AWI
Location: Paul Smiths, NY
Description:
Paul Smith’s College Adirondack Watershed Institute (AWI) is seeking to a hire a full time, year round Program Staff Coordinator to support AWI’s team of seasonal employees. The Staff Coordinator is a member of the AWI Stewardship Team which hires 100+ seasonal staff annually to implement the regional Adirondack aquatic invasive species spread prevention program. The position is responsible for maintaining seasonal staff engagement, motivation and retention. The position also ensures that program staff have the guidance, field support and information necessary to effectively and successfully complete their job duties. The position will assist in the coordination of staff recruitment, training, field support, communication, and seasonal staff supervision.
This position is based out of Paul Smith’s College campus and is not a remote job. The position is a hybrid of both office and field work. Approximately 70% of work time from May to September will be based in the field and involve close interaction with seasonal staff and regional field supervisors. During this period, regular travel around the Adirondack Park is required. A company vehicle will be provided. The position will also assist in AWI’s year-round outreach and education programs and support other AWI programs as needed.
Duties & Responsibilities
- Assist in seasonal staff recruitment efforts including advertising, facilitating interviews and staff training
- Provide direct assistance to seasonal staff and Regional Supervisors including pre- and mid-season training, resources, and other guidance to help improve job performance
- Coordinate employee activities (e.g. teambuilding meetings) to promote staff engagement and sense of community
- Develop and implement programs and strategies to maintain and improve seasonal staff confidence, productivity, and retention
- Coordinate written and visual communication to staff such as the bi-weekly AWI Stewardship Program newsletter “The Blue Vest”, social media and blog posts
- Assist in developing and maintaining the seasonal staff work scheduling
- Conduct periodic performance reviews and feedback with seasonal staff
- Provide input and assistance into Stewardship Program’s efforts to improve and streamline the overall program protocols and procedures.
- Present program information at partner and lake association meetings as requested
- Assist in preparing annual Stewardship Program reports and end of year data management as needed
- Participate in regular AWI full team meetings and Stewardship Program team meetings year-round
- Assist in AWI’s education and outreach programs year-round
- Other duties based on program needs and employee background
- Interest in the mission of AWI and the work of the aquatic invasive species spread prevention program
- Experience in developing, implementing, and evaluating education and training programs
- Bachelor’s degree, preferably in a management or communication field (e.g. administration, education, communication, human resources) and/or natural resources, biology, environmental science, or related field with experience in management or leadership
- Strong interest or experience in creating a working environment where all employees are valued, respected and comfortable expressing ideas
- Effective communication skills to convey information clearly and answer questions
- Leadership experience working with teams to achieve common goals
- Problem-solving skills to identify and propose solutions to challenges
- Time management ability to plan and execute tasks within a set time frame
- Confidence and enthusiasm to coach seasonal staff and implement change
- Ability to work periodic weekends and holidays
- Willingness to be on call and respond to dispatch calls, 2-3 days per week
- Proficiency in computer skills, including Microsoft Office Suite, particularly Excel; and ability to learn other programs as needed
- Familiarity with outdoor water-based recreation is a plus but not required
- Ability to effectively communicate with the public to professionally represent the principles of the AWI and the College
- Ability to perform duties independently and proactively in a fast paced, multi-tasking, collaborative environment
- New York State driver’s license and driving record acceptable to PSC insurance carrier and AWI, which will enable authorization to drive College-owned vehicles
Paul Smith’s College values diversity in the College community and seeks to assure equal opportunity through its continued Affirmative Action program.
