Manager (Office of the Director)

Dresden, , DE

United Nations University Objectives:

The United Nations University (UNU) is an international community of scholars, engaged in research, postgraduate teaching and capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States. For more information please visit

United Nations University – Institute for Integrated Management of Material Fluxes and of Resources (UNU-FLORES):

The mission of UNU-FLORES is to contribute to the development of integrated and sustainable management strategies for the use of water, soil and waste resources in particular in developing and emerging countries in scientific, educational, managerial, technological and institutional terms. Potential issues of focus include: urban water management, nutrient cycles and budgets, methods for reclamation and rehabilitation of degraded sites, site-specific river-basin scale water management; interaction of land use management and water inventory under differing climate conditions, efficient site-adapted waste management strategies, among others. The Institute develops innovative concepts for target- and region-specific knowledge transfer as well as appropriate methodologies and approaches for postgraduate and professional education. The Institute is located in Dresden, Germany.

In 2016, UNU-FLORES will continue its mission and support the policy relevant research and capacity development. The institute has launched a joint Doctoral programme (PhD) together with Dresden University of Technology (TUD).

For more information please visit


Under direct supervision of the Director of UNU-FLORES, and in close collaboration with Heads of Units (Administration and Programme) and project partners as needed, the Manager, Office of the Director provides direct support to the Director in a wide range of management tasks. The incumbent builds and maintains strong internal and external communications and relations for the overall effectiveness of the management of the institute and will carry out the following tasks:

  1. Manages the Office of the Director (OD) ensuring smooth and efficient operations, focusing on achieving the following results:

• Support the Director in full scope of management issues of OD; • Monitor the scheduling and planning of the daily and long-term calendar for the Director, maintaining particularly close oversight of travel commitments and speaking engagements; Coordinate the timely preparation of and effective follow-up on the Director’s official missions and external/internal engagements; • Track priority tasks of the Director, coordinate and/or research programme and policy issues to facilitate decision-making processes; • Support the Director on the broad institutional and general programme development initiatives of the institute; • Support the Director in the development, monitoring and implementation of strategic plans; • Facilitate the maintenance and development of relationships with key partners including the preparation of Memoranda of Understanding (MoU), cooperation agreements, fundraising proposals etc.;
• Act as the final clearance point for materials including substantive correspondence, statements, speeches and any other documents to be reviewed and signed by the Director; • Coordinate and facilitate the annual work planning of the OD and ensure stock-taking and adjustments, as required, in regular intervals; • Manage all aspects of the OD projects budget; special projects and prepare project financial reports in coordination with the Finance and Administrative Officer, where appropriate; • Plan, co-ordinate, and prepare major institutionally focused meetings and international events including the preparation of reports for the annual Advisory Committee Meeting, the bi-annual CONDIR meetings, the UNU Council session, etc.; • Participate in the planning, development, implementation and evaluation of programme and projects, through monitoring and analysis, review of documents and reports, identification of problems and issues to be addressed and proposal and tracking of follow-up actions; • Assist in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies; • Researches, analyzes and presents information gathered from diverse sources; • Supervise personnel in the Office of the Director; • Perform supervisory functions as required.

  1. Coordinates effective internal/external communications and public relations tasks for the OD at all levels, focusing on achieving the following results:

• Organize Senior Management meetings and act as Secretary, ensuring timely organization, agenda setting, effective facilitation and comprehensive follow-up; • Ensure internal knowledge sharing and management including information sharing with all staff and units on issues of relevance for the effective management of the institute; • Identify and monitor legal issues for the institute and liaison with UNU-HQ; • Oversee incoming and outgoing correspondence with UNU-HQ, UN Secretariat and other partners, including internal UNU-FLORES follow up and deadlines; • Liaise on effective external communication with partners on behalf of the Director, with respect to missions, travel, engagements and participation in events; • Participate in specific partnership building activities on request of the Director; • Participate in external meetings where applicable and follow-up as required;
• Coordinate activities of the supporting team related to the Office of the Director; • Carry out other tasks that may be assigned by the Director.

Required Qualifications and Experience:

• First level university degree in Business Administration, Natural/Social Sciences, or other fields relevant to the functions of the position; • Minimum four (4) years of progressively relevant professional work experience in the field of executive office, administration or in a related area with a minimum of two (2) years at the international level; • Ability to communicate clearly and efficiently with high level stakeholders; • Prior experience managing and coordinating multi stakeholder projects is desirable; • Proven skills to work in teams and generate innovative, practical solutions to challenging situations; • Strong proficiency in Microsoft Office applications; • Outstanding presentation, writing, and reporting skills; • Strong planning and organization skills, ability to work independently, take initiatives and prioritize work tasks; • Flexibility and ability to work under pressure and complete tasks within given timeframes; • Excellent communication skills with fluency in spoken and written English. Working knowledge of German is a strong asset; knowledge of another United Nations official language would be advantageous. • Good team player with strong interpersonal skills demonstrated by the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.


Remuneration will commensurate with qualification and experience of the successful candidate.

Duration of Contract:

This is a full time employment (40 hours per week) on a one (1) year Personnel Service Agreement (PSA) contract with UNU-FLORES, with the possibility for renewal subject to fund availability and satisfactory work performance. The combined duration of appointment shall not exceed six (6) years.

The successful candidate will be employed under a local contract and will not hold international civil servant status nor be a “staff member” as defined in the United Nations Staff Rules and Regulations.

Starting date: As soon as possible.

How to apply:

Application Procedure:

Interested applicants should submit their applications, preferably by email to [email protected] or mail before the application closing date, and must include the following:

· A cover letter setting out how the qualifications and experience match the requirements of the position;

· A curriculum vitae and a completed and signed UNU Personal History (P.11) form downloadable from the UNU website. Please avoid using similar forms provided by other United Nations organizations;

· An indication of the reference number of the vacancy announcement (2016/UNU/FLORES/PSA/OM/65);

· Only short-listed candidates will be contacted. Unsuccessful applications will neither be acknowledged nor returned. Please note that applications received after the closing date will not be considered. The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8)