Consultant to develop training materials and conduct trainings for the DRESS-EA project

Global Water Partnership - East Africa (GWP-EA)


REPORTS TO: GWPEA Programme Manager and the GWPEA Regional Coordinator

CONTRACT TYPE: Individual or team contract 

LOCATION: Home based with the possibility of mission travel 

DURATION: 45 days 


Drought is one of the major natural hazards affecting people’s livelihoods and socio-economic development. In the Inter-Governmental Authority and Development (IGAD) region, the smallholder farmers and pastoralists face the adverse effects of drought. According to IGAD 2013, between 60- 70 percent of the land area in the IGAD region consists of Arid and Semi-Arid Lands (ASALs) that receive less than 600 mm of rainfall annually. It is predicted that the frequency and intensity of droughts would increase because of climate change, especially in Semi-Arid areas. From 2015 to-date, high rainfall anomalies have been recorded. The region also faces uncontrolled activities such as deforestation and poor agricultural practices that lead to reduced water retention capacities, surface runoffs, and soil cover losses. These activities not only impact negatively on water resources, environment and other ecosystems that serve as community livelihood sources, but also increase peoples’ vulnerability to droughts. The natural resources of the region represent a major asset for the local populations whose livelihoods rely mainly on agriculture, livestock, fishery, forest resources, pastures, etc.

To strengthen the resilience of the region’s populations and ecosystems to drought, the Sahara and Sahel Observatory (OSS) in collaboration with the Global Water Partnership Eastern Africa (GWPEA) and the four riparian countries (Djibouti, Kenya, Sudan and Uganda) submitted a project to the Adaptation Fund (AF) entitled “Strengthening Drought Resilience for Small Holder Farmers and Pastoralists in the IGAD Region – DRESS EA”. The project was approved by the Adaptation Fund Board in October 2019.

The overall objective of the project is to increase the resilience of smallholder farmers and pastoralists to climate change risks mainly those related to drought, through the establishment of appropriate early warning systems and implementation of drought adaptation actions in the IGAD region.

These Terms of Reference have been prepared with the aim of developing training materials for the DRESS-EA project, conduct the trainings and document lessons learned and best practices from the training. The stakeholders will be trained based on the developed capacity building plan prepared during the Capacity Needs Assessment (CNA). The trainings will target selected key stakeholders at all levels. These include: Regional, National (National Executing Entities-NEE), and Sub-national levels (counties and districts) in the DRESS-EA project areas.


The project is premised on four components as follows:

  • Promotion of investments in Early Warning Systems (EWS) and improvement of the existing systems. With the ultimate objective of having effective and efficient early warning systems, this component will make it possible to establish institutional links to generate, share and disseminate, as well as to develop a feedback mechanism on early warnings.
  • Capacity building of key stakeholders at regional, national and local levels. This component will focus on identifying gaps and priorities before undertaking capacity building programs in drought risk management.
  • Support to innovative drought and climate change adaptation. In this component, concrete and innovative actions to adapt to drought will be supported and implemented by stakeholders. The actions will be identified, improved if necessary, and supported for adoption. A large-scale replication strategy will also be developed.
  • Knowledge management and information sharing. This component will be entirely dedicated to awareness raising, communication and capacity building, including knowledge generation and dissemination.


The overall objective of the consultancy is to develop training materials, conduct trainings and document lessons learned and best practices resulting from the trainings.

The specific objectives are to:

  1. To develop and prepare a training manual with detailed training materials/modules within the framework of drought risk management and adaptation actions.
  2. Conduct training of stakeholders in the identified modules.
  3. Document lessons and good practices from the training sessions
  4. Promote collaboration between sectors at country and regional levels.


a. Develop and prepare a training manual with detailed training materials/modules within the framework of drought risk management and adaptation actions

During the development of the training manual, constituting of capacity materials/modules, the consultant will liaise with various stakeholders at the regional, national and sub-national levels. The interaction with these stakeholders is critical in minimizing duplication of efforts in case of similar materials in place. The consultant will ensure that materials developed are consistent with the capacity needs requirements highlighted in the capacity needs assessment report. The approved DRESS-EA document highlights key capacity areas for the region. These include: Ground/surface water management, Innovative Climate Smart Agriculture; Improved Livestock management and Income Generating activities (IGAs) etc. Therefore, the consultant will prepare modules from the identified thematic areas. The DRESS-EA project is contributing to the overall IGAD IDDRISI framework. Therefore, the modules should be relevant in the capacity needs of the framework. In addition to development of the detailed modules, the consultant will prepare popular versions of the modules.

b. Conduct training of stakeholders in the identified modules

The main objective of the training is to address the capacity gaps identified through the CNA. The training is expected to enhance skills and knowledge of the targeted stakeholders in the identified thematic areas. To ensure uptake and adoption by the stakeholders, the training modules will be simplified so as to enable their full utilization. Overall, the training(s) will enhance the capacity of stakeholders in the thematic areas, support sustainability of DRESS-EA interventions, support creation of linkages – especially between DRESS-EA interventions and other on-going projects in the region and project countries.

In addition to the above, the consultant will:

  • Analyze the DRESS-EA general framework and ensure that key elements of the training modules are consistent with the building blocks of the capacity building component;
  • Articulate the linkages of the stakeholder capacity needs and the identified project training elements/modules;
  • Undertake both theoretical and practical sessions. The practical sessions are expected to provide a hands-on experience to the participants. Details of how and extent of the trainings will be elaborated in the inception report; and
  • Develop a detailed evaluation of the module trainings by the participants so as to improve the training materials according to the participants’ feedback. The consultant will undertake an evaluation of the specific modules by analyzing the design, learning aims, content, methods, handouts, instructions etc. after its completion and s/he will document lessons learnt from the training exercise.

c. Document lessons and good practices from the training sessions.

Documentation and dissemination of lessons learned, and good practices is a critical aspect of the DRESS-EA project. These lessons will support replication of some of the interventions with better and higher adaptive effects to the impacts of droughts and climate change in general. At the same time, documentation will enhance up-scaling and out-scaling to other areas. Identification of these lessons and good practices at an early stage such as during module training will help in the study tours in the IGAD region and the project countries.

In this regard the consultant will:

  • Capture lesson and best practices during the stakeholder interactions in both theory and practical sessions
  • Map the stakeholders involved in the modules consultation processes and highlight their views and experience with the project.
  • Develop additional Information Education Communications Materials (video, photo gallery, brochure and training fliers etc.) arising out of the training for dissemination and knowledge exchange.

d. Promote collaboration between sectors at country and regional levels

There is inadequate coordination between drought-relevant institutions at regional and country level.  Sector coordination is very important if execution on the ground is to succeed. Thus, the training will be comprehensive and will attract stakeholders from various sectors operating within the drought space. This will create and enhance strong collaboration at different levels of planning.

Therefore, the consultant will:

  • Ensure that the sector participants at country levels and those at regional level are part of the trainings to be conducted,
  • Prepare a synthesized brief on enhancement of collaboration; and
  • Submit recommendations of the various sectors within drought related interventions at regional and country level.


The consultant will describe in detail the approach and method to be used to prepare the capacity building materials/modules and documentation of lessons and good practices. Overall, the methodology section should be comprehensive to cover detailed information and elaborate the stakeholders to be involved in the aforementioned activities. The consultant will show a clear, participatory, and consultative methodology and timelines to achieve the task.


The following deliverables are expected:  

1. An inception report detailing the work plan to be followed and timelines, detailed methodology and the report format.

2. Draft documents of the following:

  • Training manual with detailed capacity building materials/modules, and
  • Draft report of lessons learned and best practices from the trainings.
  • Synthesized brief on collaboration of stakeholders at regional and country levels on drought and recommendations for their improvement.

3. Final documents with inputs from stakeholders from (b) above


1. Inception Report 

  • Duration: 7 days 
  • Delivery time: 10 days after signing the contract 

2. Draft reports – Training manual with capacity building materials/modules in the thematic areas, training report of the modules and draft documentation of lessons learned and best practices 

  • Duration: 30 days 
  • Delivery time: 45 days after contract signing

3. Final validated reports in (2) above 

  • Duration: 8 days 
  • Delivery time: 60 days after contract signing 


The Consultant will work under the guidance of the Project Manager- DRESS-EA project. The consultant will also collaborate with the Regional Implementing Entity and the National Executing Entities of the four countries: Djibouti: Ministry of Agriculture Water Fisheries and Livestock / Directorate of Rural Hydraulics; Kenya: Ministry of Environment and Forestry / Directorate of Climate Change; Sudan: Ministry of Irrigation and Water Resources / Hydraulics Research Center; Uganda: Ministry of Water and Environment / Directorate of Water Resource Management. 


Considering the global pandemic situation resulting from the COVID-19, and potential related travel and other restrictions, the consultant will be responsible for arranging their own logistics, including transport and accommodation if required. Regarding workshops, an assessment shall be made whether this can take place in person (face to face) or whether it shall happen remotely through a video conferencing platform to facilitate the execution of the task. In all cases, it’s important that the consultant directly interacts with the beneficiaries and partners to ensure completeness of the task. GWPEA will meet the cost of workshop and related agreed upon costs. The client will also facilitate some contacts with relevant stakeholders and ensure that required information is available.   


The expert for this assignment should have the following profile, skills and expertise: 

  • The consultant should have a minimum of a master’s degree in natural resources economics, natural resource management, disaster preparedness, development fields, social sciences or related discipline;
  • Demonstrated experience in undertaking similar tasks/dealing with the issues of assignment- capacity building and documentation of lesson and best practices.
  • Demonstrated knowledge of government institutions/sectors and stakeholder engagement at national, sub-national and community levels.
  • A minimum of five (6) years’ experience in undertaking institutional capacity building and developing of capacity building materials.


  • Strong analytical skills, excellent organizational, communication and writing skills.
  • Demonstrated ability to write technical information coherently and concisely.
  • Demonstrated understanding of issues related to communities and stakeholder engagement.
  • Must have a good knowledge of the identification / development of climate changes mitigation and/or adaptation measures and strategies in the IGAD region.
  • Must have a good experience in environmental (drought) related.
  • Ability to engage stakeholders at all levels- including -in the public sector and other levels e.g. sub-national and community levels


The overall level of effort estimated is 45 -person days distributed over a period of two months. The payment will be made by GWPSA NPC to the account specified by the Consultant, upon validation of the work required.

The payment will be made in three instalments as follows:

  • 20 % of the total amount upon validation of the products of deliverable 1
  • 50 % of the total amount upon the final validation of the products of deliverable 2
  • 30 % of the total amount upon receipt and validation of the final deliverables

N.B: Global Water Partnership Southern Africa Non-Profit Company (GWPSA NPC) is responsible to issue the contract. The remuneration under the contract for this consultancy service will be subject to a Withholding Tax deduction as required by the laws of Botswana where the GWPSA NPC is registered.  


The applications must be sent to GWPSA NPC via no later than Close of Business: 6 August 2021.

Documentation to be submitted:

1. Technical offer

  • An updated CV indicating Education/Qualification, Professional Certification, Employment Records /Experience;
  • A methodological note not exceeding one page for the execution of the consultancy

 2. Financial offer

  • A breakdown of Costs Supporting the Final All-Inclusive Price


  • Applications are accepted only in English and only through the online platform: 
  • Female candidates are encouraged to apply for this position.
  • Only short-listed candidates will be contacted within 2-3 weeks after the application deadline.
  • Questions can be directed to [email protected]
  • Applications must be submitted by 24:00 (Pretoria time) on 6 August 2021