Programme Management Officer (P4)
Under the direct supervision of the STAP Secretary, the incumbent will carry out the following duties:
Assist STAP Secretary to prepare and oversee STAP Programme of Work including oversight of Programme deliverables and associated budget.Staff member should also coordinate with STAP Secretariat colleagues where there are overlaps in work-related to Conventions. This position is responsible for providing high quality, relevant and timely advice to the GEF on international waters and climate adaptation. This includes: managing and directing two senior-level scientists who are STAP Panel members; undertaking corporate work on behalf of the STAP Secretariat, e.g., making presentations, working on cross-cutting issues; contributing to the efficient operation of the STAP Secretariat; being well-integrated into the GEF partnership; and mobilizing scientific and technical expertise through global networks for the benefit of the GEF. Appraising the STAP of strategic scientific and technical issues affecting GEF policies, strategies and programmes by:
1. Support the day-to-day functioning of the STAP in assisting with the management, coordination and administrative support to the Panel and being specifically responsible within assigned focal areas of the GEF for the development and delivery of the STAP Programme of work; (a) Assist STAP Secretary to prepare and oversee STAP Programme of Work including oversight of Programme deliverables and associated budget; (b) Provide high-quality services to the Panel in the delivery of STAP's Programme of Work; (c) Assist in the organization of STAP regular meetings, including developing agendas, arranging meetings facilities and preparation of minutes and meeting reports and meeting follow-up; (d) Assist in organizing and preparing STAP thematic workshops, documents and communicating them to the GEF partnership and beyond; (e) Supervising the editing, publication and dissemination of STAP papers, reports and other products; (f) Assist in providing support for STAP, through helping identify STAP expertise, and relevant scientific and professional networks.
2. Helping to organize and oversee the interaction between STAP and the GEF Council, GEF Secretariat, GEF Evaluation Office, GEF Agencies, and respective Multilateral Environmental Agreements by: (a) Following-up on STAP's contribution to GEF strategies and policies to assure that they are informed by best available scientific and technical advice; (b) Organizing and overseeing the distribution of project documentation and recommending revisions to STAP's procedures for project screening as necessary; (c) Supervision and undertaking of selective reviews of GEF projects including Targeted Research proposals and discussing these with the GEF Agencies and providing technical support as requested; (d) Ensuring that there is adequate consultation
between STAP and the GEF Secretariat and Agencies on their respective work on strategic scientific and technical issues; (e) Maintaining adequate liaison arrangements with the UN Framework Convention on Climate Change, and its subsidiary bodies, and with agreements on International Waters. Staff member should also coordinate with STAP Secretariat colleagues where there are overlaps in work-related to Conventions.
3. Appraising the STAP of strategic scientific and technical issues affecting GEF policies, strategies and programmes, by: (a) Identifying, reviewing and recommending to STAP, policy, strategic and operational issues requiring STAP's analysis and advice; (b) Preparing background papers for STAP discussions, including consolidating and synthesizing issues and options; (c) Developing
cooperative activities with the multilateral environmental agreements and its scientific bodies related to STAP work; (d) Support STAP in identifying and following up on emerging scientific and technical issues of significance for the GEF; (e) Providing substantive comments on STAP's papers and reviews.
4. Assist in the mobilization of scientific and technical expertise in the GEF through STAP, its working groups and networks of scientific institutions and bodies, so that STAP functions as a conduit between the GEF and the Scientific community at large, by: (a) Assessing and finalizing recommendations of nominees for members of STAP, its working groups and scientific networks; (b) Promoting the participation of STAP in international scientific initiatives relevant to the GEF focal areas, including proposing and developing cooperative activities between STAP and other scientific
organizations and panels; (c) Informing STAP on major scientific and technical activities undertaken by UN Environment, the MEAs and other UN Agencies and identifying opportunities for their participation in STAP ad-hoc working groups.
5. Perform other related duties as assigned.
Professionalism: Knowledge of and expertise in trans-boundary and global water resource management, and climate change adaptation; and well-informed about the scientific and technical advances in the fields of water resource management and climate change adaptation.Ability: to manage and advise two senior-level scientist Panel members; to undertake corporate work on behalf of the STAP Secretariat, for example, preparing presentations,working on cross-cutting issues; to contribute to the efficient operation of the STAP Secretariat; to mobilize scientific and technical expertise through global networks for the benefit of the GEF; to plan, organize, and prioritize assignments, making adjustments as necessary, in order to achieve set goals; and to communicate clearly, asking questions for clarity, and keeping the team informed appropriately. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in
compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced university degree (Master's degree or equivalent) in one of the physical, social or natural sciences or related field is required. A first university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressive experience in project or programme management, or related area, of which three years at the international level will be required. Experience in working with the scientific and technical community is essential. Experience working in international waters and climate adaptation is essential. Experience in biological diversity and sustainable forest management, climate change, ozone layer depletion, land degradation and chemicals is an asset .
English and French are the two working languages of the United Nations Secretariat. For this post, fluency in English (both Oral and written) is required. Knowledge of French is an added advantage.