Consultant (Proposal/Bid Writers)

International Water Management Institute (IWMI)

Colombo, , LK


The International Water Management Institute (IWMI) is growing rapidly in order to strive for its vision of ‘A water-secure world’. We are seeking expressions of interest from qualified specialists looking for opportunities to support our vision.

IWMI is establishing a pool of external bid writers to support the organization respond to an increasing number of research/project funding opportunities from institutional donors in order to deliver its mission to provide evidence-based solutions to sustainably manage water and land resources for food security, people’s livelihoods and the environment. We are launching a call for expressions of interest from suitably qualified and experienced individuals interested in joining a pool of external consultants to support bid writing.

Bid writing consultants will be managed by the Partnerships and Knowledge Management (PKM) team or directly by the Strategic Program (SP) Leaders depending on the nature of the funding calls. With appropriate support from PKM, SP Leaders and Country Teams, consultants will be expected to take the lead on all aspects of the bid writing process and deliver finalized bid documents following specific donor templates ready for submission within agreed deadlines.

Working under the management of the PKM team or SP Leaders, bid writing consultants will be expected to perform the following tasks:

  • Define and oversee an internal timeline with key milestones for the bid development process in collaboration with relevant internal and external stakeholders.
  • Support Country Teams/Research Groups with project conceptualization.
  • Work with Country Teams/Research Groups to gather relevant background information and adapt this for use in bid documents.
  • Lead, or contribute to, the development of key bid documents in close collaboration with PKM/SP Leaders.


To be successful, you’ll need to have the following:

  • Excellent writing skills with at least 10 years of experience in bid/proposal writing within the international development sector. Experience in Central, South and Southeast Asia and Africa is desirable.
  • Specific experience with the following subsectors would be an advantage:
    • Agricultural water management
    • Water risks and disasters
    • Resilient and sustainable groundwater
    • Water futures, growth and natural capital
    • Water innovations in transforming economies
    • Governance and gender
    • Resource recovery and reuse
    • Water, health and nutrition
    • Hydroinformatics
  • Substantial experience in writing bids/proposals for one or more of the following donors: World Bank, Asian Development Bank (ADB), Department for International Development, UK (DFID), European Commission (EC), United States Agency for International Development (USAID), Swedish International Development Cooperation Agency (Sida), Swiss Agency for Development and Cooperation (SDC), Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ), Bundesministerium für wirtschaftliche Zusammenarbeit und Entwicklung (BMZ), Department of Foreign Affairs and Trade (DFAT), Global Affairs Canada, and United Nations agencies.
  • Experience with commercial tendering is highly desirable.
  • Familiarity with project conceptualization tools such as Theory of Change (ToC), Impact Pathways and Logical Framework Approach (LFA).
  • Ability to manage a range of internal and external stakeholders effectively and secure their inputs within tight deadlines.
  • Excellent in English (written/spoken) is essential.

Expressions of interest must be submitted via the IWMI website at Your application must include a copy of your curriculum vitae, and a short cover letter outlining your key experience and achievements with reference to the above points. Interested applicants are encouraged to indicate specifically which donors they have experience with, including the number and types of proposals, success rates and sectors. The closing date is June 25, 2018 (Monday). However, applications will be considered as they are received.

Applicants should be aware that there is no guarantee of work under this opportunity. Successful applicants will be invited to join the IWMI pool of external bid writers. In response to specific tenders, IWMI will contact members of the external pool based on the requirements of the tender/opportunity. Inputs and daily rates will be negotiated on a case-by-case basis and individuals will be engaged on a short-term delivery-based contract.