NOTE: This solicitation has been amended to incorporate the newly released AAPD 18-02 (AIDAR Appendix D, General Provision (GP) 25, “Medical Evacuation (MEDEVAC) Services”) as Attachment 3 to the solicitation. All other requirements will remain unchanged.
Dear Prospective Applicants:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Support Relief Group Hydro-Meteorological Hazard Advisor under a United States Personal Services Contract (USPSC), as described in the attached solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:
1. Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.
(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(e) U.S. Citizenship
(f) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).
Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.
3. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link: https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257…sysparm_search=kb0013183
Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.
Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:
OFDA Recruitment Team
E-Mail Address: [email protected]
Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.
Solicitation for USPSC Support Relief Group Hydro-Meteorological Hazard Advisor (Amended)
1. SOLICITATION NO.: 720FDA18B00045
2. ISSUANCE DATE: April 6, 2018
3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: July 13, 2018, 12:00 P.M. Eastern Time
4. POSITION TITLE: Support Relief Group Hydro-Meteorological Hazard Advisor
5. MARKET VALUE:
GS-14 equivalent ($89,370 – $116,181 – not eligible for locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.
6. PERIOD OF PERFORMANCE: One (1) year with four (4) one-year options
STATEMENT OF LIMITATIONS ON PERIOD AND PLACE OF PERFORMANCE:
The purpose of this contract is to establish an employee/employer relationship with the contractor to perform services on a temporary, on-call, basis as part of the Support Relief Group (SRG). OFDA intends to contract for these services for a maximum of 250 days per calendar year. Activation days vary but will not exceed 250 days during each contract year.
The level of effort anticipated under this contract will be provided within the terms of this contract at times mutually agreed to by OFDA and the contractor. Upon identification of a temporary need within the scope of work, OFDA will contact the contractor and provide the following information:
- Date contractor is needed to report to OFDA or assignment in the field
- Duration of Assignment
- Place of Performance
The contractor will notify OFDA within 24 hours of availability. At the time the contractor accepts the assignment, he/she is expected to commit for the duration of the assignment. While the contractor will be required to commit to a certain time period, it is understood that the exigencies of a disaster may require the assignment to be extended (not to exceed 250 days). The contractor shall notify OFDA at the time of commitment if their existing schedule would preclude an extension. Notification of schedule conflicts shall not necessarily disqualify the contractor from the assignment but will simply assist OFDA in recruiting a replacement. Subsequently, if the contractor agrees to an extension of the duration of a particular assignment, thereafter, the contractor will be required to give OFDA 10 days’ notice for release from the assignment.
7. PLACE OF PERFORMANCE: Worldwide
There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training. After completion of Washington training, the Support Relief Group Hydro-Meteorological Hazard Advisor will be assigned to the place of performance.
8. STATEMENT OF WORK
The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.
The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.
The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT).
The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA’s mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) team, Human Resources Management Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.
The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and Livelihoods Team.
The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally. The HPGE Division leads OFDA’s communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences. It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Interagency Training Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.
The Support Relief Group (SRG) is a program developed by OFDA to satisfy its growing need for surge capacity. The primary roles of SRG contractors include intermittent backfill for permanent staff to cover vacancies domestically or in overseas offices, and to respond to numerous disasters worldwide in a timely manner. Currently, about half of all SRG activations are domestic and half overseas in various capacities.
The SRG program brings on board select candidates who work on an intermittent basis for no more than 250 days per calendar year, and can be deployed within hours to facilitate OFDA’s response to disasters, or to backfill staff in Washington and other locations. SRG staff can be used for as little as a day or up to several months at a time. SRG positions are contracted for an initial period of one year with four one-year options. The SRG program is managed by the Overseas Administration Team (OAT) in the Operations Division. This team maintains a database for all contracted SRG personnel, providing information to the rest of OFDA on their availability, skills and previous OFDA experience. OAT assists the program offices within OFDA in choosing the best qualified SRG for any specific task, and provides administrative and personnel support to existing SRG.
Each SRG USPSC will provide enhancement to the OFDA team according to his/her skills.
They will be considered part of OFDA/Washington resources that can be deployed worldwide.
At times they may also be a resource for the DCHA Bureau. Foreign language ability in one or more major world languages is preferred.
Activation of the SRG Hydro-Meteorological Hazard Advisor will be coordinated with OFDA/PSPM. USAID/OFDA activities are intended to minimize the adverse impacts of natural hazards by reducing vulnerability to disasters, increasing regional, national and local capacity to prepare for and respond to disasters, and enhancing the resiliency of vulnerable groups and communities to recover from recurrent natural disasters.
OFDA requires a SRG Hydro-Meteorological Hazard Advisor to provide expert technical advice and assistance for the analysis of hazard potential and risks to populations. This person will also be expected to provide expert advice on disaster response and risk reduction strategies for hydro-meteorological disasters world-wide such as floods, droughts, tsunamis, wind storms, climate variability, dam breaks, and other climate-, weather- and water-induced hazards.
9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY
DUTIES AND RESPONSIBILITIES
The SRG Hydro-Meteorological Hazard Advisor’s responsibilities will include the following:
- Provide expert technical advice and assistance for the analysis and forecast of hydro-meteorological hazard potential and risks to populations, to support OFDA teams before, during and after disasters.
- Provide expert technical advice on disaster response and risk reduction strategies for natural and human-caused disasters worldwide such as floods, droughts, tsunamis, wind storms, climate variability, dam breaks, and other climate, weather and water-induced hazards.
- Review proposals, concept papers and other documents submitted by various partners, including NGOs, and other organizations to ensure that proposed activities do not create additional risk and are in line with OFDA and USG best practices and policies.
- Provide expert technical advice, assessment, evaluation and guidance to OFDA projects and partners and may be responsible for leading teams or guiding and coordinating the work of other technical staff in the hydrometeorology sector.
- Collaborate with OFDA regional teams, USAID Bureaus and missions, other U.S. Federal Agencies, International Organizations, National Meteorological and Hydrological Services, National Disaster Management Agencies, Universities and Research Institutes, NGOs, PVOs and the private sector for hydro-meteorological activities.
- Represent OFDA within hydro-meteorological-focused coordination fora external to the USG.
- In collaboration with the OFDA Senior Hydro-meteorological Hazard Advisor, write handbooks, guidelines, funding documents, position papers, and promotional materials on behalf of OFDA.
- Develop strategies and implementation plans for hydrometeorology and water resources sectors to lessen impacts of hydro-meteorological disasters/emergencies. As appropriate, apply new developments in the hydrometeorology sector to OFDA programming.
- In collaboration with the OFDA Senior Hydro-meteorological Hazard Advisor, work to prepare briefing materials, background documents, talking points and other relevant documents for OFDA and USAID as needed for various purposes such as Congressional testimony, speeches in international meetings or press releases.
- The USPSC independently plans, designs and carries out programs, projects, studies or other work.
- May serve as needed, on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
- May serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
- As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
In general, the USPSC will take direction from and report to the OAT Team Leader or his/her designee. When activated, the SRG Hydro-Meteorological Hazard Advisor will be a part of the PSPM’s Division’s Natural Hazard Team, receiving day-to-day guidance and onsite management from the Senior Hydro-Meteorological Hazard Advisor or his/her designee.
Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.
10. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
11. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
12. START DATE: Immediately, once necessary clearances are obtained.
13. POINT OF CONTACT: See Cover Letter.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with significant study in or pertinent to the specialized field (including meteorology, hydrology, hydrometeorology, civil engineering or related field), plus a minimum of nine (9) years of progressively responsible experience working in hydro-meteorological early warning environments as it relates to disaster response and risk reduction, including three (3) years of field experience (domestic or overseas) in operational meteorology or hydrology. International experience in hydrometeorology is highly desirable.
Master’s degree with significant study in or pertinent to the specialized field including, meteorology, hydrology, civil engineering or a related field, and a minimum of seven (7) years of progressively responsible experience working in hydro-meteorological early warning environments as it relates to disaster response and risk reduction, including two (2) years of field experience (domestic or overseas) in operational meteorology or hydrology. International experience in hydrometeorology is highly desirable.
(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)
- Applicant is a U.S. Citizen.
- Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
- USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
- Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
- Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
- Ability to obtain a Department of State medical clearance.
- Must not appear as an excluded party in the System for Award Management (SAM.gov).
- Satisfactory verification of academic credentials.
QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)
QRF #1 Describe your relevant work experience within the hydrometeorology/ hydrology sector, including disaster response and risk reduction activities;
QRF #2 Discuss your previous hydrometeorology experiences serving with the USG, UN and NGO, or other entity while working in a disaster or humanitarian relief situation or risk reduction activities overseas;
QRF #3 Discuss your experiences with program development, assessment, strategic planning, and/or administrative coordination in hydrometeorology activities; and
QRF #4 Discuss your ability to work with a diverse array of individuals and organizations involved in hydro-meteorological activities, including U.S. Government agencies (e.g., USAID, State Department, Department of Defense, NASA, NOAA, and USGS), international organizations, non-governmental organizations, and UN agencies such as World Meteorological Organization, National Meteorological and Hydrological Services, and include any relevant experience.
BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.
The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.
The Applicant Rating System is as Follows:
QRFs have been assigned the following points:
QRF #1 – 15 points
QRF #2 – 15 points
QRF #3 – 12 points
QRF #4 – 8 points
Interview Performance – 30 points
Satisfactory Professional Reference Checks – 20 pointsTotal Possible Points: 100