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The objective of the assignment is to assist UNICEF in order to ensure that the project will be prepared and implemented in a sound engineering matter while respecting all relevant technical and non-technical standards and aligning KfW, UNICEF and South Sudanese policies with regard to:
1. Selection of feasible project measures
2. Application of environmental and social safeguard standards
3. Involvement of the beneficiaries and development of operation concepts for water supply and sanitation infrastructures including the private sector
4. Monitoring and evaluation of key indicators and project results
The Consultant will support UNICEF whenever needed. Furthermore he will establish a close communication with KfW and will thus facilitate the project management by KfW.
The Consultant will assist UNICEF and later on the Implementation Consultant (IC) in preparing and carrying out the following activities. All activities of the Management Consultant shall be understood as support activities to the different stakeholders by giving guidance and supervision support.
Understood as support activities to the different stakeholders by giving guidance and supervision support.
Activities and deliverables
Task 1: Selection of feasible project measures
• Rough allocation of overall budget to different components while respecting the ideas of the budget lines as given in the proposal of UNICEF
• Pre-selection of concrete measures starting with the most cost intensives ones, i.e. construction and/or rehabilitation of water supply systems
• Provide input in developing TOR and methodology of consultant for the Final Designs, review feasibility study and design documents, tender and contract documents prepared by the IC. This includes support to establishment of standard design including rough cost estimates for all physical measures (water supply systems, tapping of springs and water supply networks including reservoirs, pumping stations – if required- sanitation facilities, sludge treatment and solid waste disposals). This shall be done by considering the existing studies and designs which have been developed within the 1st phase of the Juba programme and within the suspended KfW WASH programme in Yei, Yambio and Torit
• Inventory of existing infrastructure (physical conditions, dimensions, design quality, etc.)
• Definition of additional investigations which may become necessary (water quality, geotechnical and topographical investigations, land survey)
• Rough cost estimate for all planned works (water and sanitation)
• Cross-check of cost estimate with the available budget; preparation of options (if adequate) in order to optimize the budget available with measures planned by respecting the principle: “to reach a maximum of beneficiaries with the money available”.
Task 2: Application of environmental and social safeguard standards
• Ensure that for all envisaged project measures a scoping mission has been carried out; possibly with a pre-defined template in order to facilitate the scope of works
• assist UNICEF in preparing an ESIA for selected project measures and in identifying mitigation measures (if applicable)
• ensure that the affected population is informed and involved in the selection of measures and in the implementation of mitigation measures if any
• Follow-up all the right of ways issues which might arise in the course of implementation of infrastructure In Juba and other three towns in coordination with the WASH officer in the field office of UNICEF. Address the challenges faced by the contractor timely and in coordination with other stakeholders
Task 3: Monitoring and Evaluation of Indicators and Results
The Consultant supports UNICEF during implementation, monitoring and evaluation of project results. This
• Assistance in evaluation of current water supply and sanitation situation based on the results of a baseline study (existing facilities, treatment of sludge, costs, willingness to pay for improved water supply and sanitation, level of hygiene education)
• Assistance in launching of tenders for construction works and local NGOs and assistance in the evaluation of tender results and preparation and signing of works contracts.
• Based on the assessment and recommendation provided by the IC support the preparation of tender documents for procurement laboratory equipment for urban water and sanitation services laboratories
• Development and application of standard procedures during implementation of physical measures (templates for progress reports, invoice and control of executed works, etc.)
• Conduct – if security situation allows – regular field monitoring and supervision of the construction activities report on the key actions for decision making.
• Review the existing technical manuals for the operation of the physical infrastructures (include Intake, Reservoirs, Pumps, Boreholes) and update the manuals for each of the towns and provided training for the respective experts to undertake the operation and maintenance.
• Determination of key indicators and establishment of monitoring instruments
• Support in updating the project results matrix
• Support organizing joint periodical supervision of the project with donors, government partners and other stakeholders.
• Short inception report two weeks after the kick off meeting providing information on e.g. time table, distribution of roles and responsibilities (UNICEF, Management Consultant, KfW, subcontractors, NGOs…), Coordination with KfW (meetings, reporting), Procurement plan, (max. 20 pages)
• Quarterly reports: summarizing of overall progress; activities carried out by the Consultant, problems & solutions, risks and recommendations; budget of consultant’s intervention (max. 10 pages)
• Reviewed and updated Operational and maintenance technical manuals for each of the towns
• Reviewed and finalized Training reports
• Review and finalized completion reports
The payment is linked to deliverables, as follows:
1st payment: On submission of Inception report
2nd up to 6th payment: linked to quarterly progress reports (August 2018, November 2018, February 2019, May 2019, August 2019
Final payment: upon submission review update Operational and maintenance Manual for each of the towns and completion reports, due November 30, 2019.
The consultant should have an MSC in Water Supply, /hydraulic Engineering, Civil Engineering or related field. The water supply and sanitation consultant should have at least 5 years of experience in similar projects, experience in collaboration with KfW and UN organizations, and should have experience in project implementation in Sub-Saharan African countries is an advantage .
Conditions of work
UNICEF will provide transport for traveling in Juba, and the tickets for traveling to the different project towns, from home country to the duty Station (Juba) and DSA will be covered by UNICEF as per the policy and Procedure of UNICEF. The consultant should make his/her own arrangement for insurance and accommodation. Further UNICEF will pay a DSA of 120 USD /day for the day in the Duty station (Juba) while the DSA for traveling for field office will be as per the rate for specific field office /towns. The consultant will be entitlement to R&R as per the R&R policy of South Sudan UNICEF Country office. The consultant should adhere to the security rules and regulation of UNDSS for south Sudan.