Senior Operation Assistant (Environmental, Natural Resources and Agriculture Division)

Asian Development Bank (ADB)

Manila, , PH

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 67 members, 48 of which are from the Asia and Pacific region. ADB’s mission is to reduce poverty and promote sustainable economic growth in the region. ADB’s main instruments for helping its developing member countries are policy dialogue, loans, equity investments, guarantees, grants, and technical assistance.

ADB only hires nationals of its 67 members.

The position is assigned in the Environment, Natural Resources and Agriculture Division (CWER) within the Central and West Asia Department (CWRD). CWRD is responsible for maintaining client relations and delivering ADB assistance to countries in the Central and West Asia region. CWER is responsible for formulating, processing and administrating agriculture, water resources, and environment-related projects.

Job Purpose

The Senior Operations Assistant will provide administrative and analytical support to portfolio management, and coordinate various activities for the division/department related to project processing. The incumbent will report to designated International Staff and National Staff.

Responsibilities

  • Under the guidance of the Project Administration Unit (PAU) Head and relevant International and National Staff, assist the division’s PAU to supervise, analyze, monitor, report and record the progress and performance of division’s all ongoing projects and technical assistances (TAs).
  • Support in project/TA processing which includes assisting in the preparation of project/ TA approval documents, providing necessary data and information for the preparation of the project/ TA approval documents, the time management of the project/ TA processing to ensure timely approvals, document preparation and arranging for meetings at each stage of project/TA processing, assist supervisor’s quality assurance of project/TA processing documents, and ensuring compliance with project/ TA processing requirements of ADB and CWRD.
  • Provide other administrative support including arrangement for travel and meetings of supervisors, document preparation, internal and external communications and coordination, filing, recording, and any other support as required by supervisors.
  • Provide support in 1 – 2 project or TA implementation administration, including assistance to supervisors to prepare consultant recruitment and procurement-related documents, addressing enquires of the executing agencies, and coordination and communication with ADB departments/ offices related to the procurement and recruitment

Qualifications

Relevant Experience & Requirements

  • Bachelor’s degree in relevant fields.
  • Minimum of 5 years of relevant professional experience.
  • Excellent written and verbal communication skills in English is required.
  • Proficient in spreadsheets, word processing, and required information technologies.
  • Experience in assisting processing and implementation administration of development aid projects will be given advantages.
  • Ability to work with good analytical thinking and problem solving.
  • Ability to work with individuals from different cultural/national backgrounds.
  • Please refer to the link for ADB Competency Framework for Administrative Staff Levels 4-5.

General Considerations

The selected candidate is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED