I. Duties and Responsibilities
1. Environmental Management Tool [EMT]: The EMT is being launched in Q1/Q2 2018 with the intention to improve environmental data collection to support corporate targets set under the IRRF framework and other commitments and to inform corporate strategic operational planning.
- Support the launch of the EMT including in particular launch communications
- Act as project manager for the software development and finalize the IT process for the project
- Support UNDP offices in using the EMT and provide training, webinars etc where requested
- Monitor lessons learnt and summarize recommendations for tool improvements and expansions
- Coordinate data processing and calculation approaches with the Sustainable UN Facility under the Greening the Blue campaign. In particular, coordinate with UNEP and other key UN organizations to efficiently consolidate reporting efforts and systems among agencies in shared locations such as One UN houses.
- Report annual UNDP GHG emission results to UNEP for inclusion in ‘Greening the Blue’ annual report
2. Public reporting and communications: In coordination with BMS and BPPS staff working on sustainable procurement and environmental and social safeguarding of UNDP projects and programs.
- Finalize the proposal for a regular UNDP public sustainability report drawing on analysis provided by the Environmental Reporting Software and complying with reporting standards and best practices including in particular the Global Reporting Initiative (GRI) principles.
- Manage the drafting and publishing process of UNDP’s first sustainability report. Support internal communications by drafting staff messages, contribute to internal reporting, assist Green Team Leader in preparing briefs to senior management etc.
3. Sustainability technical support for UNDP offices: Provide technical support to Country Offices and Regional Service Centers in monitoring, reducing and offsetting (if any) GHG emissions. In particular:
- Support UNDP offices in participating in Environmental Management Group (EMG) coordinated Peer Reviews and other joint ‘greening’ projects.
- Support UNDP offices in analyzing and strategizing the use of new technologies including in particular renewable energy and energy efficiency solutions, waste management and water management solutions
- Develop and provide guidance and training as requested
- Provide technical guidance on ad-hoc basis
4. Sustainability technical support for implementation of the “Sustainability and Climate Neutrality Plan for global UNDP operations”: Support BMS and BPPS colleagues in maintaining greening commitments and further improving environmental performance:
- Support in procurement of Certified Emission Reductions to maintain UNDP climate neutrality as committed by UNDP EG in 2015. Support BMS/GO in implementing cost sharing for offset funding.
- Provide technical support for LEED renovations, drinking water quality verification, green procurement etc.
- Contribute environmental considerations during restructuring of HQ facilities arrangements
- Collect data for annual reporting of GHG emissions associated with HQ operations
- Provide secretariat functions to the UNDP Greening Committee including focal points from all HQ bureaus and Regional Centers overseeing the implementation of the “Sustainability and Climate Neutrality Plan for global UNDP operations”
- Support Regional Bureaux in tailoring regional ‘greening’ strategies including Green Funds
5. Develop proposal for a UNDP Environmental Management System: Building on the adopted “Sustainability and Climate Neutrality Plan for Global UNDP Operations” and complying with HLCM and CEB decisions and guidelines, draft a proposal for a UNDP Environmental Management System (EMS) for senior management consideration and adoption. In particular:
- Consult with relevant colleagues throughout UNDP to identify appropriate scopes, mechanisms and commitments
- Consult with colleagues from other UN agencies via the Issue Management Group on Environmental Management to identify opportunities for cooperation and adoption of established EMS components
- Develop EMS framework and supporting documentation for senior management consideration
6. Support centralized waste collection: UNDP HQ will conduct a pilot centralized waste collection system with the intention of expanding the approach to all HQ:
- Manage the pilot implementation and coordinate closely with other NYC-based UN agencies including in particular UNHQ, UNICEF, UNEP and UNFPA. Monitor pilot success and take action to adjust approach where necessary.
- Following the pilot, summarize results and provide concluding recommendation for roll-out to all HQ offices.
- Based on pilot performance, provide recommendations for adoption in other UNDP offices
- In coordination with BMS/GO develop proposal for a waste management policy
7. Support UNDP representation in UN Greening the Blue: To facilitate coordination of UNDP’s ‘greening’ initiative with UN-wide efforts under the Greening the Blue campaign:
- Support UNDP representation in bi-annual meetings of the Issues Management Group (IMG) on Sustainability Management
- Support UNDP participation in UN working groups to establish UN-wide guidelines and standards for aspects critical to UNDP operations, e.g. on offsetting/climate neutrality claims, waste management and environmental reporting software
- Advise and support greening efforts in shared premises, in particular One UN houses.
- Support development of ‘UNDP green success’ case studies and ensure communication via www.greeningtheblue.org, social media, UN-wide publications etc.
Expected outputs and deliverables:
- Deliverable 1a: Progress Report and Recommendations for further EMT improvements – by 30 October 2018
- Deliverable 1b: Annual UNDP GHG emission results submitted to UNEP – by 30 September 2018
- Deliverable 2a: Draft UNDP Sustainability report – 30 January 2019
- Deliverable 2b: Internal greening/sustainability communication messages – continuous
- Deliverable 3a: Sustainability technical support to UNDP Regional and Country Offices – continuous
- Deliverable 4a: 2017 UNDP HQ GHG inventory – by 30 June 2018
- Deliverable 4b: Sustainability technical support to UNDP HQ – continuous
- Deliverable 4c: Agreement between UNFCCC for UNDP to buy carbon offsets from Adaptation Fund for 2018 – 30 September 2018
- Deliverable 4d: Support communications surrounding global offsetting process – continuous
- Deliverable 5a: Proposal for a UNDP Environmental Management System for internal and external consultation for consideration by the Green Operations Steering Committee– 30 April 2019
- Deliverable 6a: Pilot waste collection project progress report and conclusion – 31 July 2018
- Deliverable 6b: Recommendation for waste management roll-out to all HQ and beyond – 30 November 2018
- Deliverable 7: Effective UNDP representation in UN Greening the Blue – continuous
1. Corporate Competencies
- Strategic vision, sound judgment, strong technical skills and analytical capacities.
- Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
2. Functional Competencies
– Task Management Skills
- Demonstrated ability to produce quality outputs in a timely manner.
- Proven ability to analyze problems carefully and logically, leading to fact-based and practical recommendations.
- Demonstrates ability to develop creative solutions to particularly challenging issues.
– Partnering and Networking
- Proven ability to advocate effectively, engaging others to take action in desired directions.
- Demonstrated ability to communicate effectively across different constituencies.
- Commitment to team work and to working across disciplines;
- Demonstrated interest in new learning and keeping abreast of new developments in the relevant technical fields and to develop own skills.
- Strong analytical, writing, communication and advocacy skills;
- Ability to explain complex issues to UNDP staff and external partners
Leadership and Self-Management
- Focuses on result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities.
- Demonstrates integrity by modeling ethical standards;
- Excellent inter-personal skills
Knowledge Management and Learning
- Shares knowledge and experience
III. Required Skills and Experience
Academic qualifications: Master’s degree in environmental sciences or a related field required;
Additional specialized training/certification in GHG accounting, Global Reporting Initiative (GRI) and/or ISO 14064 standards is desirable.
Years of experience:
- A minimum of 10 years of experience working in organizational greening initiatives or similar is required.
- Experience working within the UN system and UNDP knowledge preferred. In particular, experience working with UNDP Country Offices is desired.
- Demonstrated ability to develop, implement and manage organizational greening efforts ideally in the UN or governmental context is required.
- Demonstrated knowledge of relevant international standards and protocols on greenhouse gas accounting, public environmental reporting and recognized standards for organizational environmental performance, in particular ISO 14064 is required.
- Demonstrated competence in quantitative and qualitative monitoring systems, analysis and reporting and communications is required.
- Proven ability in computer skills and managing databases is required.
Sound knowledge of the UN and UNDP organizational structure and operational processes is desired.
Language: Fluency in written and spoken English is required;
IV. Application Procedure
The application package containing the followings :
Online application with brief description why the Offer considers her/himself the most suitable for the assignment; and
Personal CV or P11, indicating all past experience from similar projects and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references.
A two-page methodology on how the Offeror will conduct the work including a Work Plan and approach in delivering the required outputs within the assignment period.