Objective and Purpose of the Assignment
The Government of the Islamic Republic of Afghanistan (GIRoA) has received a USD 303 million grant from the Asian Development Bank (ADB) to finance the Water Resources Development Investment Program (WRDIP), which consists of three Tranches. Tranche-2 of the facility will fund the rehabilitation and up-grade of the 74,300 ha Lower Kokcha Irrigation Scheme. The estimated value of the single ICB contract for the civil works is USD 70 million and the construction period is 36 months.
Ministry of Energy and Water (MEW) as implementing agency established a Project Management Office (PMO) headed by a Program Director to oversee the management of the project. MEW requires a Contract Administration and Engineering Support Unit (CAESU) who will be delegated with the task of supervision. An experienced Resident Engineer will be selected to head the CAESU. He will be reporting to the CAESU’ s National Director. For contractual matters, all consultants will correspond with the “authorised person” named in the contract. The CAESU will be stationed in Kunduz. In the absence of the Team Leader, the Deputy Team Leader functions in his behalf as CAESU Director, acting as the government and community liaison officer, dealing with Provincial Governors, other Provincial Directors, River Basin and Sub-basin Directors, Community Leaders, etc.
Scope of Work
The Ministry of Energy and Water is seeking to engage a Deputy Team Leader (international) to support the function of the Team Leader in heading the Contract Administration and Engineering Support Unit delegated with the task of supervising the rehabilitation and upgrade of the 74,300 ha. Lower Kokcha Irrigation Scheme comprised of the following civil works:
i) Civil works ICB contract for the Rehabilitation of Lower Kokcha Irrigation System Main Canal and Intakes (USD 71 million)
ii) NGO contract under Tranche 2 for the establishment and strengthening of IAs and WUAs in the Takhar and Kunduz provinces (USD 6.96 million)
The maximum duration of the supervision contract for any individual consultant is 36 months and is scheduled to commence after awarding the contract for the selected bidder but before issuing the Notice to Proceed, for those consultants who would be needed at the very beginning. The consultant assumes the function of Resident Engineer in the absence of the Team Leader and shall assume the role of “The Engineer”, with responsibility for ensuring the timely completion of the civil works contract, within budget and to a high standard of construction. The engineer shall represent the ministry (client) in dealings with the contractor. Specific activities shall include, but not be limited to:
a. Contract Administration The consultant shall assist PMO with the preparation of the various submissions required by the GIRoA and ADB; review and approve all submissions by the contractor, including the work programme, design of temporary works, method statements, monthly progress reports, progress photographs, etc. The “Engineer” shall check and approve monthly measurements and payment certificates and prepare the final measurement and payment. The Consultant shall prepare contract variations and evaluate claims by the contractor on behalf of the PMO. The “Engineer” shall undertake the final inspection and formally take over parts of the works as they are completed.
b. Construction Supervision Structures are not complex (only slightly larger/ more complicated than structures built under the northern flood emergency project using community contracting), and (ii) we can introduce the latest, easy to use teamwork software (e.g.: BaseCamp, Slack, many others in the market), which the CAESU can access. The consultant shall be responsible for ensuring the works are constructed in accordance with the specifications and drawings. A procedure for inspecting and approving works shall be put in place, whereby each grade of supervision staff are authorized to approve works of a certain size and complexity. The approval process shall be documented and the approvals filed for possible future reference. To reduce errors and work demands for CAESU staff: the construction contractor to use Total Station Survey technology for setting up the construction reference points/alignments on the ground, and measuring the 3D coordinates of the completed structures. Available software can readily convert this to as-built drawings for the CAESU, and for monitoring after completion.
c. Quality Assurance (QA) The consultant shall be responsible for ensuring the works are constructed to a satisfactory standard. A rigorous regime of inspections and testing shall be put in place and maintained for the duration of the contract. All inspections and test results shall be documented and filed to facilitate QA audits. The consultant shall approve the contractor’s laboratory and site testing facilities and procedures, and ensure the technicians undertaking the tests are fully trained in the procedures.
d. Health, Safety and Social Obligations The consultant shall monitor and enforce national and industry standards on health and safety on the site and associate locations, such as access roads, quarries and borrow areas. In addition, the consultant shall ensure that the contractor complies in every respect with the environmental management plan (EMP) and that action is taken to remedy any shortfalls.
e. Design Modifications The consultant shall review the appropriateness of the designs and undertake modifications during the construction period as required. Such changes may arise from unforeseen site conditions or justifiable requests from communities to modify the operation of a particular structure. Although the designs have been discussed extensively with the communities, it is often difficult for farmers to visualise a structure from a drawing and it is only when construction commences that they can appreciate the extent of the design. The consultant shall review and approve the “as-built” drawings prepared by the contractor.
f. Operation and Maintenance Manual The Consultant shall prepare separate operation and maintenance manuals for Zones I and II. The manuals are intended for the staff of the sub-basin agency (SBA) and the District Agriculture, Irrigation and Livestock (DAIL) office and as such should focus on the day-to-day operation of the infrastructure to ensure the efficient and equitable distribution of the available water resource. Annual and routine maintenance programs shall be developed with material and labour requirements and associated cost estimates.
Detailed Tasks and/or Expected Output
- Supervise the construction of the civil works contract in accordance with the specifications and drawings.
- Devise a process for formal pre and post approval of construction work, i.e. checking the dimensions and rigidity of formwork, the size, shape and spacing of reinforcement, the availability of sufficient plant and materials to complete the pour, etc.
- Assign daily duties to the site supervision staff and oversee activities.
- Ensure supervision staff is fully aware of their role and responsibilities, provide guidance and support, and undertake random checks.
- Oversee the setting out of the works and review any changes to the layout or designs as a result of unforeseen site conditions or justifiable requests from the communities.
- Oversee pre and post construction topographic surveys and provide direction and guidance to the measurement engineers.
- Co-ordinate the routine staff meetings with site supervision staff, review daily diaries, record materials on-site, review contractor’s method statements and other submissions in accordance with the contract
- Review results of material testing and initiate remedial action where findings are unsatisfactory and,
- Review and check measurements and monthly payment certificates.
Minimum Qualification Requirements
- University degree in Engineering with a least 10 years of Project Management Experience
- At least 5 years of civil works project’s management and implementation, preferably ADB funded projects.
- Knowledge of FIDIC contract’s administration, contract procedures and project follow-up.
- Excellent communication skills.
- Fluency in English writing, reading and spoken
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based project management systems
- Be a citizen of an ADB member country