Programme Funding Manager

Water and Sanitation for the Urban Poor (WSUP)

London, , GB

ABOUT THE ROLE This is an exciting time to join WSUP, which has grown rapidly since 2005 to become a £12- 14 million (per annum) organisation. WSUP is now at a pivotal stage in its growth, striving to be recognised as a key player in the water and sanitation section sector globally. Halfway through the business plan period 2016-2020, we have secured over 66% of the £65 million planned revenue. WSUP has plans for greater expansion over the next few years and is seeking to grow its partnerships with existing funders as well as build new partnerships to deliver on our ambitious revenue objectives. In reflection of the scale of our ambitions, this role will take ownership for funding and compliance for country programme funding across multiple programme countries. Within these countries, the position holder will take overall responsibility of managing all existing country-specific programme grants. This includes raising funds to meet shortfall in revenue targets over the business plan period, as well as raising up to 50% of business plan revenue beyond 2020 to ensure a smooth transition into the next business plan period. The post holder will work closely with the Head of Funding to develop and implement strategies for country programme funding across countries for which the post-holder is responsible. This will include developing strategies for revenue diversification and increased engagement with existing and prospective funders (including institutional funders – largely bilaterals and multilaterals, corporates, trusts and foundations) both at an international and country mission level. The post-holder will also be responsible for ensuring efficient and effective management of programme specific awards across those countries. 

Job Purpose: To act as the lead for country-level funding from institutional funders, corporates and trusts and foundations for individual country programmes and projects under the WSUP Programme across multiple countries. This will include: leading on securing funding for individual country programmes and projects from such funders and overseeing the stewardship of these, and existing relationships; managing the compliance/reporting requirements.

Main responsibilities

1. Fundraising

  • To maintain overall oversight of multiple country programme-level funding for individual country programmes and projects under the WSUP Programme, identifying priorities and gaps, and regularly briefing the Head of Funding.
  • To develop and oversee the implementation of a sub-strategy for country programme-level funding from institutional, and other relevant, funders for individual country programmes and projects.
  • To review and prioritise country programme-level opportunities to pursue (subject to the Head of Funding’s agreement).
  • To take the lead in securing funding from institutional funders, corporates, trusts and foundations for programme countries covered by the remit of the role through managing the preparation, submission and follow up of funding proposals to relevant funders. This will include drafting narratives, developing logical frameworks, undertaking detailed budgeting, as well as leading on negotiations and the contract review process.
  • To guide, and work closely with the Country Programme Teams in identifying local funding leads and to track these through simple Country Funding Plans, including meeting regularly with Programme Directors to ensure progress and successful delivery.
  • To work closely with the Head of Funding on the development of complex, multicountry bilateral/consortium/partnership proposals (where necessary).

2. Compliance

  • To hold overall responsibility for the country-level programme grant management process from start-to-finish. This includes: leading on the preparation and submission of high quality, accurate and timely funder reports; ensuring proper administration of the awards recording mechanisms; putting in place robust grants, contracts and compliance management systems; regularly briefing the Head of Funding on key risks, issues and mitigations; developing and embedding best practices to meet funder compliance requirements; and guiding relevant teams to improve organisational understanding of the terms and conditions of grants and contracts.
  • To work closely with the Country Programme Teams, Finance and ERL on grant management and reporting.

3. Research

  • To oversee and undertake (with support from the Funding Assistant) the funder research and mapping across countries to ensure cross-pollination across countries.

4. Other

  • To use participation in sector conferences, workshops and workgroups as advocacy opportunities for promoting funding for WSUP’s work.
  • To develop and oversee the management of appropriate systems for monitoring and managing country programme funding for multiple countries.
  • Some overseas and UK travel may be required.
  • Any additional duties as may be reasonably required within the scope of the above.

This document is not an exhaustive list of core elements of the role. This job description is a working document and may be amended from time to time by mutual agreement.

Qualifications: Essential:  Degree level of education or equivalent.



  • Demonstrated knowledge and prior experience of securing and managing funding from a range of major development funders (bilaterals, multilaterals, statutory, corporates, trusts and foundations) through complex grant applications including log-frame design and construction, knowledge of relevant awards structures, finance, contractual and compliance requirements, rules and regulations. (A & I)
  • Proven experience of delivering value and benefit through process mapping and improvement programmes and procedures and leading on end-to-end grant management. (A & I)
  • Proven ability to create and maintain effective systems for managing information, developing tools and guidance, and establishing new ways of working. (A & I)
  • Experience of using MIS and financial systems for analysis/reporting and creating tools for making information accessible and understandable to a broad audience. (A & I)


  • Proven experience and ability to motivate and manage personnel in a dynamic and growing work environment. (I)
  • High levels of coaching, mentoring, capacity building, team management around management of accountabilities and compliance in relation to funder compliance and the ability to lead cross-functional teams with members of varied skills, experience and background via influence. (I)
  • Experience of complex planning and budgeting processes, comprehensive understanding of financial reporting review and analysis, including the ability to provide clear guidance on donor policies and procedures. (A & I)
  • Experience of working in a global team and providing support from a distance. (I)



  • Excellent communication, presentation and negotiation skills and ability to tailor approach to a range of audiences (I)
  • Able to explain complex legal, regulatory, and administrative information to a broad range of individuals from various backgrounds. (I)
  •  Ability and willingness to produce quality, thorough and accurate work to maintain the highest standards needed while also balancing with the ability and willingness to work under pressure and under tight deadlines, as part of a professional team. (I)
  • Committed to continuous development and improvement, with a desire to increase productivity, and willingness and adaptability to changes in the work environment (I) 
  • Excellent analytical and oral and written communication skills; proven ability to enhance documents and reports developed by programme staff to dissemination standards; backed by the ability to communicate effectively and persuasively in positive and negative situations and to present numerical data effectively. (I)  Computer literate with excellent MS Office skills (Word, Excel and PowerPoint) and working knowledge of database applications. (A,I &T)


  •  Ability to develop and maintain project files for accountability and audit purposes and putting systems in place to enable effective operations at scale. (I)
  •  Proven self-starter, with the ability to manage a complex workload, use initiative and apply sound decision-making skills (I)
  •  Proven ability and willingness to capacity-build across the organization (I)


Essential: Commitment to the vision and aims of Water and Sanitation for the Urban Poor (I)

Desirable: Experience of working in WASH and/or international development contexts. (A)