Australia citizens: Assistant Director (Portfolio Coordination)

, , AU

Assistant Director – Portfolio Coordination

The Corporate Strategy and Governance Division works across the portfolio and with external stakeholders to foster a coordinated approach to portfolio priorities and support the department’s work.  We deliver nationally-integrated advice, coordination and support services to our portfolio ministers and their offices, the executive and the department.  Our work includes: parliamentary business; ministerial and executive support; media and social media; staff diversity networks and portfolio-related government appointments; business and workforce planning and reporting; supporting the Inspector-General of Biosecurity (IGB); providing department wide people services; design and change management and communication services.  As an enabling division, our operating environment will be impacted by the broad trends affecting the portfolio.

The Parliamentary, Communication and Portfolio Business Branch is involved with parliamentary business, ministerial and executive support, media and social media, communications and portfolio-related government appointments.

The Portfolio Coordination Unit provides high-level coordination and reporting at the portfolio level and analysis and advice for the Minister, Assistant Ministers, their officers, the executive and the department more broadly.  In meeting the needs of these stakeholders, the work of the team covers a wide range of portfolio issues and activities along with broader government interests.  The nature of this work can be reactive and subject to critical time pressures.  The team also contributes a strategic capability in engaging with other government agencies and divisional policy owners on emerging whole of portfolio issues.

The Job

You will play a senior role in leading a small team and in the broader strategic and organisational priorities of the Unit and the Branch along with managing day to day activities.  Specific responsibilities in the role include but are not limited to:

  • leading a small team and provide guidance and support to staff across the Unit and contribute to the broader strategic and organisational priorities of the Branch in a dynamic and pressured environment
  • managing the department’s response to the Government’s decentralisation agenda
  • managing the department’s partnership in the Behavioural Economics Team of the Australian Government with the Department of the Prime Minister & Cabinet
  • researching, analysing and advising on emerging whole of portfolio issues in order to lead or contribute timely input and high quality advice for the departmental executive and other stakeholders
  • monitoring and engaging on progress on key initiatives including White Papers and related activity including the Government’s indigenous policy
  • directing and managing various urgent and routine business of government activities to a high standard including briefing, correspondence and corporate and portfolio reporting while remaining responsive and responsible for a diverse range of issues and promoting a culture of continuous improvement
  • maintaining and developing a diverse professional network including representation at meetings within the department and in forum and negotiations with other government agencies and external stakeholders.
Knowledge and experience

The successful candidate will possess (or demonstrate the ability to quickly acquire) expertise and technical knowledge of the role and functions of the portfolio including strategic and operational knowledge of the portfolio’s organisational capabilities, policy priorities and activities.

Skills and capabilities

The successful candidate will possess:

  • strong communication skills and the ability to develop and manage relationships with a range of key stakeholders including demonstrated experience working effectively with the departmental executive and ministerial offices and external stakeholders
  • high level critical thinking and analytical capability and the ability to work autonomously under broad direction to conduct complex analysis and provide high quality and concise advice to resolve issues, set strategic direction and deliver outcomes
  • the ability to manage employees performing diverse tasks to achieve high quality outcomes and ongoing professional development.
Eligibility/Other requirements

This position requires a Baseline security clearance.  The successful applicant will be required to obtain and maintain a clearance at this level.  To be eligible for employment with the Department of Agriculture and Water Resources, an applicant must be an Australian citizen.  An applicant’s suitability for employment with the department will be assessed through a pre-employment screening process.  This process includes a requirement for the applicant to undergo and satisfy a National Police Check, referee checks, character clearance and where relevant a pre-employment medical assessment, specified mandatory qualification(s) validation and a probation period of 6 months.  Any applicant that, in the course of their work, requires unescorted access within an aviation or maritime security zone will be required to obtain and maintain an Aviation Security Identification Card (ASIC) or Maritime Security Identification Card (MSIC).  Applicants should note that this role may require flexibility in work hours to meet parliamentary and other requirements.