BACKGROUND OF THE PROJECT
As a member of USAID/Ethiopia’s Office of Assets and Livelihoods in Transition (ALT), the incumbent will serve as the Disaster Risk Management (DRM) Coordinator to the Mission. The DRM Coordinator will provide strategic direction to USAID activities in support of U.S. foreign policy objectives, the USAID Country Development and Cooperation Strategy (CDCS) and the Government of the Federal Democratic Republic of Ethiopia (GOE)’s disaster risk management initiatives. The DRM Coordinator will be the primary point of contact for DRM matters on the ALT team, serve as the Disaster Risk Management Team Leader, and will represent USAID/Ethiopia in broader donor and government fora covering DRM issues.
ORGANIZATIONAL LOCATION OF POSITION
The DRM Coordinator will be a part of USAID/Ethiopia’s ALT Office and serve as the DRM Team Leader. The DRM Coordinator will directly support senior Mission management as well as relevant offices in formulating and articulating appropriate DRM strategies, policies and activities that: a) reduce vulnerability of chronic and transitory food-insecure households; b) address disaster prevention, preparedness, response, mitigation and recovery; and c) build Ethiopia’s disaster risk management system. S/he will work with all appropriate Mission offices and contribute to related crosscutting theme activities, including Mission resilience working groups. The incumbent will manage a team (1-5 personnel) of DRM and food security professionals.
STATEMENT OF DUTIES TO BE PERFORMED
Specific responsibilities will include but are not limited to the following:
Technical Expertise (25%)
1. Stay abreast of current GOE and donor strategies, investments and priorities along the DRM cycle (early warning, prevention & mitigation, preparedness, response, recovery, and rehabilitation).
2. Provide strategic direction and technical guidance on DRM-specific activities managed by ALT. Support the design and procurement of USAID DRM and resilience-oriented programming to reduce household, community and country exposure to all hazards and risks (natural, man-made and technological) and strengthen Ethiopian systems to manage risk along the DRM cycle.
3. Ensure strategic coherence and programmatic coordination with important USG initiatives and requirements, including the Global Food Security Strategy/Feed the Future, Food for Peace portfolio, and the Mission resilience, water and nutrition working groups. Lead Mission efforts to incorporate DRM as a cross-cutting priority that impacts all technical and support offices.
4. Lead USAID/Ethiopia’s strategy development process (CDCS) in DRM-related technical areas and programming that reduces the risk and impact of disasters. Lead ALT Office efforts to design and procure any new projects or activities as a result of a new CDCS.
5. Stay abreast of the latest research and trends in disaster risk reduction (DRR), disaster risk management (DRM), community engagement of DRR, and resilience literature, specifically in regards to reducing risks at the household and community levels. Familiarity with policy and program discussions on Emergency Management, Social Protection, Climate Change and Food Security, and their relationship and related interventions to DRM is essential.
6. Analyze and draft briefing documents, program descriptions, scopes of work, reports, speeches, responses to queries, inputs for annual reporting and progress updates on USAID programs and progress in the sector.
Coordination and Collaboration (40%)
7. Provide strategic DRM engagement with the GOE, including aligning USAID’s DRM portfolio to DRM policy and DRM SPIF, to build comprehensive and integrated DRM system with capacity to better predict, prevent and mitigate risks, and prepare for and respond to the disasters.
8. Serve as the primary technical USAID representative to the GOE’s Disaster Risk Management Technical Working Group (DRMTWG) and fully participate and represent 4 USAID in technical working groups and other coordination meetings. The DRM Coordinator will keep the ALT Office Chief and Deputy Chief apprised of all developments within the donor community and GOE.
9. Organize and maintain USAID/Ethiopia’s engagement with DRM stakeholders, including the GOE. This will entail representing USAID/Ethiopia in several fora such as the DRMTWG, DRM Strategic Program and Investment Framework Technical Committee, Humanitarian and Resilience Donor Working Group, and others. It will also entail initiating a broad range of bilateral and multilateral stakeholder meetings inside and outside of USAID as required.
10. Represent USAID at workshops, forums and meetings advocating for USAID DRM related objectives and programming. The incumbent will represent USAID/Ethiopia at DRM forums, including but not limited to the DRMTWG, technical working groups, and in other GFDRE meetings on DRM.
11. Identify, support, and provide technical guidance to learning and programming opportunities across the ALT Office and broader Mission. Liaise with other ALT teams, including the Program and Resource Management Team, the Food Resource Management Team, and the Program Management and Monitoring Team, to support ALT’s and the broader Mission’s efforts in collaboration, learning and adaptation as they relate to the DRM portfolio. The DRM Coordinator will seek to share USAID lessons learned and assimilate lessons from other donors through engaging with partners and the GOE.
12. Coordinate with related offices including the Office of Economic Growth and Transformation (EG&T), the Office of U.S. Foreign Disaster Assistance (OFDA), Health, AIDS, Population and Nutrition (HAPN), and Democracy and Governanace (DG) for risk management and resilience building efforts.
Activity Management (20%)
13. Serve as an Activity Manager, Agreement Officer’s Representative (AOR) or Contracting Officer’s Representative (COR) for one or more ALT Office activities.
14. Manage the overall Mission DRM portfolio including projects and engagements for USAID/Ethiopia. This includes reviewing budget requests for appropriateness, monitoring use of funds and burn rates to ensure timely spending, reviewing quarterly pipeline reviews/budget status reports, following up on irregular audit findings, providing advice for realignments of budgets, and reviewing accruals.
15. As necessary, the incumbent prepares progress reports on Disaster Risk Management activities. These include the annual USAID Operational Plan and the Annual Performance Report.
Administrative Management and Supervision (15%)
16. The DRM Coordinator is responsible for overall administrative management of the DRM Team, including supervision of at least one senior Foreign Service Nationals (FSN). S/he oversees all related administrative processes for employees in his/her team, including day to day management and completion of annual performance reviews, reviews of position descriptions, professional development plans and leave requests. The incumbent will also advise, consult, and notify ALT Office management on personnel matters that require action.
17. The FSC will be responsible for understanding and incorporating USAID core values and USAID Ethiopia’s Leadership Behavior Charter in all aspects of his/her work.
Applicants must provide at least three references with current contact information, preferably both an e-mail address and a telephone number. (The Selection Committee will conduct reference checks of the highest ranked applicants). References will be asked to complete a questionnaire that assesses the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above specific criteria. The references will be asked to provide a general assessment of the applicant’s suitability for the position. It is the responsibility of the applicant to ensure submitted references are available to provide a written or verbal reference in a timely manner.
All applicants must complete the attached Application for Employment (AID 302-3) and submit a cover letter outlining their relevant qualification and experience for the position. Family Members who fulfil the minimum requirements will be considered.
Only applicants who meet or exceed the stated position requirements will be considered. All applicants must have the required work and/or residency permits to be eligible for consideration (please make sure to submit all documentation that certify your eligibility to work in the country). Eligible Family Members (EFMs) should provide a copy of the assignment cable.
For your application to be considered, the following documents must be submitted:
- Letter of application/cover letter.
- Eligible offerors are required to complete and submit the offer form AID 302-3, “Offeror Information for Personal Services Contracts,” available at https://www.usaid.gov/forms/aid-302-3. In addition, please complete the attached cover letter.
- Current resume/CV.
- Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 13.
- To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.
- Application must be submitted ONLY via [email protected] and the email subject must say –: 72066318R00010 – Disaster Risk Management Coordinator (DRM)
- Please submit the application only once.
- Late and incomplete applications will not be considered; the application must be submitted before or on the closing date at local Ethiopian time 5 p.m.