Program Assistant

Institute for Sustainable Communities (ISC)

Montpelier, VT, United States 🇺🇸


The Program Assistant provides administrative, logistical and programmatic support to ISC’s U.S. Program team and executive-level support to the VP for U.S. Programs. The position is a key part of a dynamic team working on a range of climate and sustainability-related programs for cities and regions in the U.S. Primary responsibilities include team logistics and administrative support, workshop logistics, program research, and assistance in the development of written and web-based training, communications, and development materials.


Key Responsibilities

  • Provide administrative support (e.g. calendar and schedule management, meeting preparation and documentation in Salesforce, and travel planning) for the VP of U.S. programming.
  • Directly support U.S. programming, specifically through logistics management for national events, workshops, research, scheduling, and data management.
  • Manage internal systems of U.S. Program team by maintaining team calendars, taking meeting notes, disseminating information from webinars and trainings, maintaining and updating program development and evaluation systems, resources, and tools.
  • Support timely processing of invoices and other payments.
  • Conduct research to support program development, including compiling information for current and future projects, targeted outreach efforts, and constituent engagement opportunities.
  • Assist with the preparation of project documents (reports, project summaries, etc.), and other written documents as assigned.
  • Other duties as assigned.


  • Strong organizational and administrative skills that reflect an attention to detail, the ability to perform and prioritize multiple tasks, and effectively maintain systems
  • Excellent written and verbal communication skills, including the ability to effectively consolidate, summarize and concisely synthesize information in a fast paced environment
  • Ability to anticipate the needs of the team and plan ahead
  • Ability to prioritize and coordinate multiple projects
  • Ability to work both independently and collaboratively as a contributing team member and with people at all levels within the organization
  • Proficiency in PC skills such as Microsoft Office, Gmail and Google apps, Salesforce, and other cloud-based resources.
  • Ability to work under pressure, adapt to changes in the work environment and manage competing demands


  • Bachelor’s Degree and/or equivalent experience
  • Two to five years relevant work experience
  • Commitment to the ISC mission and goals

Working Conditions

  • Office environment. No special working conditions.


Application Instructions:

Read this information carefully. Adhering to these instructions will ensure that your application is submitted as required for hiring committee review.

  1. A cover letter is required. Your cover letter should be no more than one (1) page in length.
  2. A resume is required. Your resume should be no more than three (3) pages in length and should include details about your relevant education, skills and experience as they relate to this role.
  3. Due to the volume of applications we receive, we will not be returning emails or phone calls inquiring about the status of an application. If the hiring committee selects your application for interview you will be contacted directly by a member of our team.