Programme Management Officer
PROGRAMME MANAGEMENT OFFICER, P3
Job Code Title:
PROGRAMME MANAGEMENT OFFICER
United Nations Environment Programme
30 January 2018 - 15 March 2018
Job Opening Number:
18-Programme Management-UNEP-90489-R-Nairobi (X)
Org. Setting and Reporting
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is located in the UN Environment, Secretariat for Governing Bodies and Stakeholders at Nairobi duty station. Under the overall supervision of the Chief, Civil Society Unit, the incumbent will perform the following functions:
1. Coordinate and implement the Global Major Groups and Stakeholders Forum cycle, in liaison with the UN Environment Regional Offices: a) Coordinate the organization of the Global Major Groups and Stakeholders Forum (GMGSF); support and facilitate the Regional Consultation Meetings (RCM) as preparatory meetings to the Global Major Groups and Stakeholders Forum (GCSF), including overview of their administrative and financial arrangements. b) Develop the agendas of the RCM and GMGSF and ensure a balanced participation to RCM and GMGSF (Gender, North-South, Type of Civil Society Organizations etc.). c) Disseminate the UN Environment Assembly (UNEA) documents on the themes/topics well in advance to Civil Society Organizations (CSO).
d) Facilitate CSO Statements and disseminate to governments; ensure evaluations of meetings are conducted reports produced, prepare and disseminate meeting reports. 2. Coordinate and maintain an active accreditation of CSOs to UN Environment to broaden the scope and type of major groups that engage with UN Environment. a) Maintain an active accreditation of major groups, including updating and revising of accreditation modalities, suspension policy and reporting; Maintain the database of accredited organizations. b) Evaluate the applications for accreditation and liaise with the Secretariat for Governing Bodies to complete their file and obtain their accreditation when appropriate. c) Gather information, inter-alia through liaising with the regional offices, about CSOs in the field of the environment and with particular interest for UN Environment as a leading agency in the environment field. d) organise strategic accreditation campaigns taking into account major groups, gender and geographical balance and the subjects to be discussed at the UNEA. e) Facilitate the engagement of accredited organizations with UN Environment divisions responsible for preparing technical and scientific background documents for the Committee of Permanent Representatives (CPR) and their governments for discussion at the UNEA; Facilitate the engagement of accredited organizations with other UN Environment divisions in the execution of their programme of work. 3. Support the implementation of new Guidelines for Stakeholder Engagement: Assist in selection of Major Groups Facilitation Committee and ensure its proper functioning; Facilitate dialogue between CSOs and UN Environment policy staff as well as with governments at the GC/GMEF. 4. Improve UN Environment information delivery towards civil society: Ensure timely delivery of information to CSOs; Coordinate the development and maintenance of the website; Assist in coordinating the development and maintenance of data related to civil society. 5. Develop project proposals related to civil society and identify suitable donors to fund implementation of such programmes; Formulate proposals; Manage and backstop their implementation; Ensure progress and financial reporting is done; Ensure monitoring and evaluation. 6. Carry out financial, administrative issues related to the mandate of the Civil Society Unit: Assist in developing he strategy and programme of work and costed work plan; Follow-up on budget of the Branch; Reporting activities of the Civil Society Unit; Assist in analyzing further engagement with specific manor groups and stakeholders. 7. Contribute to develop a new strategic approach to stakeholder engagement in the context of UN Environment's new mandate. 8. Perform other related activities.
PROFESSIONALISM: Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to assist with data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced university degree (Master’s degree or equivalent degree) in natural sciences or social sciences, such as management or business administration, international relations, economics, environmental management, development studies or related discipline or related field. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in national or international development, social and/or environmental issues, including working experience with developing countries. Experience in project or programme management, including team, planning and financial management is a requirement.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Working knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.