Background/NRGI Summary: The Natural Resource Governance Institute (NRGI) is a nonprofit policy institute and grant-making organization that promotes the responsible management of oil, gas and mineral resources for the benefit of all. Improving natural resource governance is one of the most significant development challenges of the decade and will determine the future of 1 billion people globally who live in scarcity in the midst of resource abundance. Countries with non-renewable resource wealth face both a challenge and an opportunity—when used poorly or squandered, non-renewable resource wealth can cause economic instability, social conflict and lasting environmental impacts; used well, they can create prosperity for current and future generations. NRGI is a recognized leader in the field of natural resource governance, helping people to realize the benefits of their countries’ endowments of oil, gas and minerals in order to build a more stable and sustainable future. For more information, please visit www.resourcegovernance.org
Job Overview/Summary: NRGI has a staff of over 100, supporting global advocacy and regional programs in more than 20 countries. NRGI seeks to hire a Program Assistant to work with the Senior Director for Regional Programs. The post holder will be responsible for diary management; smooth coordination of travel; meeting preparation; carrying out desk research; helping prepare presentations and briefs on substantive natural resource governance and related matters; and assisting with the substantive preparation of materials for meetings, events and outreach activities.
Major Responsibilities: The primary responsibilities of the Program Assistant is to provide administrative and desk research support to the Senior Director for Regional Programs. The successful candidate will be highly organized, value attention to detail and be a creative problem solver.
- Schedule meetings, manage daily agenda, track meeting requests, and invitations, liaise with external event organizers, collect briefing documents, communicate schedule and travel plans internally.
- Book international and domestic travel arrangements, including research on efficient and cost-effective itineraries and accommodations. Assist with visa applications when necessary, prepare detailed travel itineraries with logistical information and ensuring smooth flow of activities.
- Provide administrative support, including organising briefing materials in advance of meetings and travel, as well as responding to incoming phone calls
- Prepare monthly expense reports for the Senior Director.
- Support regular management meetings, including with Regional Programs.
- Carry our desk research and policy analysis on topics relating to policies and trends related to governance, transparency and accountability, including but not limited to the extractive industries.
- Monitor current developments in relevant research areas, relying on effective internet searches. Contribute to compiling briefs on evolving events and substantively contributing to the writing and editing of related commentary, research pieces and presentations; updates and checks existing data and footnotes; helps with editing and proofreading of publications.
- Carry out in-depth bibliography reviews, analysis of existing research, identifying areas of pending inquiry, and linking research to current events.
- Writes summary reports; briefing memos; reports on forums, symposia, and conferences; compiles abstracts, summaries, and analyses of books and articles.
- Provide general back up support to NRGI London office and to other tasks as required by the Senior Director.
The responsibilities of this role are subject to modifications as required by the needs of the organization.
Key Working Relationships:
Position Reports to: Director for Regional Programs
Position directly supervises: n/a
Indirect Reporting: n/a
Other Internal and/or external contacts:
Internal: Leadership team, development team, country managers, program staff.
External: Partner Organisations, Vendors
Demonstrated Knowledge and Experience
- A minimum of 2 years’ experience within a similar administrative role supporting senior level management, ideally gained within a non-government or international development organisation.
- Experience working with international organisations with different time zones preferred.
- Experience of working on research projects and conducting desk and policy analysis research.
- Experience of managing budgets and tracking expenses.
- Experience of managing projects.
- Experience of working with information management systems is strongly preferred.
Skills and Abilities
- Fluency in English. In addition, fluency in Spanish would be advantageous.
- Strong interpersonal skills and ability to engage with staff at various levels of seniority
- Excellent written and report writing skills.
- Ability to operate in a challenging environment, juggling competing demands.
- High proficiency in Microsoft packages; word, excel and PowerPoint.
- Bachelors level degree is essential. Postgraduate degree in economics, international relations or development, or related fields, would be desirable.
Alignment with NRGI Culture and Mission:
All staff uphold the following organization-wide culture and values:
- Commitment to furthering NRGI’s mission and core values of integrity, intellectual rigor, respect for evidence, innovation, strategic selectivity and independence.
- Demonstrated ability to be a professional, productive member of a diverse community of people at work, working toward shared goals, with mutual respect and accountability in a fast-paced environment.
- Personal qualities of capacity for learning, reflection and self-criticism, humility and sense of humor.
Working Environment: Full-time position, official hours are from 9am to 6pm, Monday to Friday. Flexibility required when extended hours are needed to meet deliverables.
NRGI is an Equal Opportunity Employer. NRGI considers all applicants on the basis of merit without regard to race, gender, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.