DRR Program Coordinator (SIGAP)

Save the Children

Jakarta, Indonesia 🇮🇩

Yayasan Sayangi Tunas Cilik partner of Save the Children in Indonesia is changing for the better.  We’ve begun to build a national organisation that aims to be a strong, local, and self-sustaining voice for children in Indonesia namely Yayasan Sayangi Tunas Cilik Tunas Cilik.  To this end, Yayasan has been designated as a “Prospect Member of Save the Children” which focuses on strengthening and localizing our voice for children in strategic middle income countries. Currently Save the Children’s programs in Indonesia is implemented by Yayasan Sayangi Tunas Cilik. We work in eleven provinces, have staff of approximately 300 local professionals, and programming in Child Protection, Education, Health and Nutrition, Disaster Risk Reduction, and Humanitarian Response. We are currently seeking to fill the following position:

DRR program coordinator – SIGAP

1 position, based in North Jakarta

Code : DRRPC-SIGAP

ROLE PURPOSE:

Yayasan Sayangi Tunas Cilik (Save the Children Indonesia) is currently managing one DRR project under Greater Jakarta Office operation area: SiGAP (Strengthening Government’s Ability towards Disaster Preparedness), in partnership with Wahana Visi Indonesia which funded by US-OFDA; but potentially to grow with other new project.

The DRR Program Coordinator will coordinate all DRR program activities under Greater Jakarta Office operation area The DRR Program Coordinator will be based in Greater Jakarta Office and will conduct program implementation duties include ensuring all program activities are implemented according to plan and at a high-level of quality; all reporting and planning is completed in a timely manner and at a high-quality; all communications are completed in a timely and accurate manner; we coordinate well with key external stakeholders; all child safeguarding controls are enforced; and financial and administrative management adheres to Save the Children and donors policies, regulations, and good practices. The DRR Program Coordinator will also lead on program planning and ensure we advocate with key government stakeholders to achieve positive change using evidence from our program work as the basis. S/he will represent Save the Children in Greater Jakarta; in particularly related to DRR programming, and support program development and emergency preparedness and response. The position will require travel to field locations and support for hosting donor visits.

In line with guidance provided by ILT, the post holder will contribute to building the most positive and affirming work environment possible and promoting culture of the organisation that is aligned with the mission, evolving goals and strategic ambitions aligned with the Membership Accountability Framework.

In line with guidance provided by ILT, the post holder will contribute to building the most positive and affirming work environment possible and promoting culture of the organisation that is aligned with the mission, evolving goals and strategic ambitions aligned with the Membership Accountability Framework.

The post holder will also contribute to the standards as noted in the Prospect Member Framework as follows:

  • Responsible/Support on-going development and emergency programming of the existing portfolio in Indonesia with focus on education programs in order to achieve ambitious breakthroughs for children,
  • Ensuring continued development & management of a high performing program team.
  • Contributing to the development of strong partnerships.
  • Contribute to effective advocacy for children and collaborate with other departments to implement advocacy initiatives that support the theory of change.
  • Contribute to ensuring financial sustainability and growth orientation in the funding portfolio.
  • Helping to build a strong brand for the organization by ensuring compliance with global brand procedures and awareness of brand in local market.

The post holder will contribute on achievement of the global KPIs on Operations Delivery, and contribute to achievement of global KPI’ as follows:

  • Awards management
  • Risks and financial management
  • Global Management Indicators.

Reports to: Greater Jakarta Manager, and close technical coordination and collaboration with Humanitarian Department and the Education Advisor under PDQ Department

Budget responsibilities: Budget holder responsibilities of all DRR Projects under Save the Children’s Greater Jakarta Office operation area

Staff directly reporting to this post:  TBD

Role Dimensions:  Yayasan Sayangi Tunas Cilik – Partner of Save the Children is currently working in 9 provinces with a current staff complement of approximately 400 staff and current expenditure of approximately eleven million USD each year.

KEY AREAS OF ACCOUNTABILITY:

Oversight and Management of Program Implementation and Quality

  • Responsible for overall coordination of all DRR Projects implementation under Greater Jakarta Office operation area.
  • Working closely with Program Development and Quality Department and the Humanitarian Department at the Country Office; as well as with Technical Advisers from Save the Children members, for the delivery of high quality programming in line with the objectives of the project annual plans.
  • Lead the development and maintenance of relationships with key local stakeholders including the district and provincial government, education office, disaster management office, planning board (BAPPEDA), as well as other relevant government institutions and other CSOs, NGOs and relevant networking in the area; to promote DRR program and conduct actions related to its sustainability.
  • Work closely with the communication team, in documenting learning throughout program in written and video form to be shared and exchanged with regional SC colleagues and the key local government officials as well as school principals/teachers; to maximize their participation in the delivery of all DRR Projects implementation under Greater Jakarta Office operation area.
  • Lead the process of developing all project annual plans and reports in close collaboration with the PDQ team and Greater Jakarta Office Manager.
  • Ensure adherence to good programming guidelines including implementation of international good practices in disaster risk reduction components.
  • Ensure ethical and meaningful child participation in all aspects of the DRR project.
  • Ensure that programs are implemented in ways that are responsive to key stakeholders in particular the children and communities where we work, and have a high level of acceptance by all stakeholders.
  • Ensure appropriate monitoring and evaluation system and mechanism of all School-Based DRR Projects implementation under Greater Jakarta Office operation area, is in place
  • Assess the capacity of and strengthen in an integrated way any local NGO partners
  • Coordinate external technical assistance visits from SC Jakarta-based and international staff

Financial and Administrative Management

  • Together with Greater Jakarta Manager and the finance unit, develop annual project budgets.
  • Ensure the effective and efficient use of project resources
  • Regularly monitor budget versus actual expenditures and proactively propose any modifications to expenditure plans and projections
  • Ensure the application of appropriate controls for program resources including accurate tracking of all expenditures
  • Coordinate with the finance unit to produce accurate and timely financial reports
  • Oversee appropriate logistics management including procurement, fleet management, and provision of goods and materials to communities

Emergency Response Management

  • Work with the Humanitarian Department and Greater Jakarta Manager, to strengthen the Indonesia CO organizational readiness to respond to emergencies in Greater Jakarta area; in line with global SCI emergency policies.

Staff Management, Mentorship, and Development – Program Implementation

  • Manage the performance of all School-Based DRR Projects under Greater Jakarta Office operation area, through:
    • Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
    • Coaching, mentoring and other developmental opportunities;
    • Recognition and rewards for outstanding performance;
    • Promoting opportunities for exchanges with other Save the Children in Indonesia programs;
    • Documentation of performance that is less than satisfactory, with appropriate performance improvement workplans.

BEHAVIOURS (Values in Practice)

Accountability:

  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically.

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Integrity:

  • Honest, encourages openness and transparency
  • Always acts in the best interests of children

QUALIFICATIONS AND EXPERIENCE

Essential

  • At least Bachelor University Degree or equivalent in a Disaster Risk Management or Environmental Sciences or Social Development
  • At least of 2 years’ management experience in a both emergency and development contexts, preferably with solid experience in School-based DRR, community-based DRR and Child Protection
  • Expertise in DRR and familiarization with Climate Change Adaptation
  • Knowledge on Comprehensive Safe School Frameworks is a must.
  • Proven expertise on working children with a good skill on child-friendly facilitation and involving children in programming.
  • Good writing/editing skills, budget development skills and presentation/communication skills in Bahasa Indonesia and English.
  • Strong analytical and writing skills.
  • Ability to work fast, effectively and independently in often high pressure environments, working across number of teams to deliver high communications output.
  • Excellent interpersonal skills and demonstrated ability to work as in a team as well as to develop and maintain strong relationships other office staffs and beneficiaries.
  • Demonstrated ability to write reports and other project documents in Bahasa Indonesia and English. 
  • Proven ability to manage financial resources according to donor and organization regulations, and also reporting requirements.
  • Commitment to Save the Children values, including willingness to abide by and enforce the Child Safeguarding policy.
  • Strong understanding of Government structures and functions as well as general operations in Indonesia
  • Having experience working in urban-slum area is preferable, particularly Greater Jakarta area.
  • Ability to perform and prioritize multiple tasks
  • Sound reasoning and decision making skills 

Information for internal candidates only:

  • Current Save the Children employees must serve for a minimum of one year in their current job before applying for a new position.
  • Current Save the Children employees should inform their line managers before submitting an application.

 

 

Updated CV and application letter should be sent to [email protected]

Please fill the “subject” column of the e-mails in this format: <DRRPC-SIGAP ><your name>

Closing date for application is up to 6 February 2018

(Only short-listed candidates will be notified)

 

http://indonesia.savethechildren.net/jobs and/or: www.stc.or.id

Save the Children encourages qualified candidates to apply regardless of religion, race, gender, sexual orientation or disability

All recruitment practices and procedures reflect Save the Children’s commitment to protecting children from abuse

 


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED

LANGUAGE REQUIRED