Program Associate (Science Program)

Gordon and Betty Moore Foundation

Palo Alto, CA, US

The Science Program funds research that acquires new knowledge and asks new questions, enables new science through technology, breaks down barriers, and enhances society’s understanding of the inherent value of science. 
The Position
The Program Associate will provide programmatic support to the Science program’s Data-Driven Discovery Initiative. The primary responsibility is to ensure that the systems to manage grants and program workflows are implemented efficiently by the team through effective coordination of team processes and activities. The ideal candidate will also be able to understand and synthesize scientific information from grantees, the community, and the team, and contribute to the broader goals of the Science program.
For more information on the Data-Driven Discovery initiative, please visit
Key Responsibilities
  • Facilitate coordination of overall Initiative grantmaking processes and strategic planning efforts.
  • Support the Program Director with proposal reviews, budgets, and active grant records, monitoring narrative and financial grant reports and grant payments, ensuring high quality, consistent, timely, and appropriate products for decision-makers.
  • Employ project and grant management tools to manage information on the grant pipeline, including project requirements, preparing reporting templates for grantees and tracking payments.
  • Communicate effectively to internal and external audiences regarding the Initiative’s activities and apply knowledge of DDD and the Science Program when addressing inquiries from the community.
  • Collect and organize scientific results of our grantees, including publications, software, data and other research objects
  • Analyze and report on landscape of data-driven science and share relevant information with the team.
  • Develop, solicit, and manage website content.
  • Actively participate in Science Program and Foundation meetings, trainings, and other activities.
  • Support timely decisions through tracking and analyzing the Initiative budget allocation, including funding and grantmaking projections.
  • Assist with analysis of current and prospective grantees’ legal and financial status and analyze grantee financial reports.
  • Help coordinate calls for proposals and manage reviews, as needed.
  • Organize and schedule conferences, workshops and meetings with members of the grantee community, including arranging travel (meals, lodging, etc.) for meeting participants as needed, managing event expenses and participant reimbursements, etc.
  • Coordinate team activities, organize team meetings and calendars, manage documents, and carry out other administrative duties as requested.
  • Maintain meeting agendas, create and distribute meeting notes and synthesis documents, maintain action items for the team.
Desired Experience and Education
  • A Bachelor’s or Master’s degree in a science or engineering field, experience in administration and/or project management, and a strong interest in promoting and supporting science advancement.
  • Interest in scientific research (such as biology, environmental microbiology, oceanography, ecology, earth sciences, chemistry, physics, etc.) demonstrated through work, extracurricular activities, and/or volunteer programs.
  • Preferred: Two or more years of relevant work experience in the academic research or engineering fields.
The ideal candidate will have:
  • Strong attention to detail and organizational skills.
  • Excellent project management and analytical skills.
  • A strong team orientation, positive attitude, integrity, self-motivation, discipline, and reliability.
  • Ability to work independently, self-manage priorities and goals for projects, meet deadlines, and multi-task while working well under pressure.
  • Work proactively and take initiative while consulting with Program Director and Program Officers as appropriate.
  • Ability to think critically and exercise judgment within defined procedures and practices to determine appropriate courses of action.
  • Interest and ability to synthesize knowledge in a variety of scientific fields.
  • Willingness to ask for help and identify appropriate resources to accomplish tasks, when necessary.
  • Strong written, oral, graphic, and interpersonal communication skills (e.g. phone inquiries, web
  • pages, presentations, correspondence, and research summaries).
  • Proficiency with office productivity software (e.g. Outlook, Word, Excel, PowerPoint, etc.)     
The ideal candidate will also demonstrate the following attributes that describe how we at the Foundation strive to do our work with each other and our partners.
  • Committed to Excellence
  • Passionate
  • Collegial
  • Open and Honest
  • Humble and Self-Aware
Compensation and Benefits
Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.
Application Process
Applicants must be legally authorized to work in the United States.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.
The Gordon and Betty Moore Foundation is an equal opportunity employer. All correspondence will remain confidential.