This is the Terms of Reference (ToR) for the UNDP-GEF Midterm Review (MTR) of the full-sized project titled Implementing a “Ridge to Reef” Approach to Protecting Biodiversity and Ecosystem Functions within and around Protected Areas in Grenada (PIMS 5087) implemented through the Ministry of Agriculture, Lands, Forestry and Fisheries and the Environment, which is to be undertaken in 2017-2018. The project started on the 10th of February, 2015 and is in its third year of implementation. In line with the UNDP-GEF Guidance on MTRs, this MTR process was initiated before the submission of the second Project Implementation Report (PIR). This TOR sets out the expectations for this MTR.The MTR process must follow the guidance outlined in the document Guidance for Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects.
The project was designed to ensure that biodiversity and ecosystems functions within and around marine and terrestrial protected areas (PAs) in Grenada are better protected from threats through the adoption of an integrated “Ridge to Reef” approach that increases PA management effectiveness and applies targeted sustainable land (and coastal sea) management practices, while ensuring ecosystems resilience to climate change. The project area includes the whole island territory of Grenada (344 sq.km. of landscape) sitting on a volcanic-coralline island shelf raised from the depths of the Atlantic Ocean to the East and the Caribbean Sea to the West. The island is divided into small districts called parishes that include St. George, St. Andrew, St. Patrick, St. John, St. David, St. Mark and Carriacou/ Petite Martinique. The Pilot project area in Outcome 2 includes a land space of about 1547 ha. within the Annandale/Grenville Vale/Beausejour watershed where special attention will be given for demonstrating Ridge to Reef natural resource management.
Duties and Responsibilities
The MTR team will consist of two independent consultants that will conduct the MTR – one team leader (with experience and exposure to projects and evaluations in other regions globally) and one team expert, usually from the country of the project.
The MTR team will first conduct a document review of project documents (i.e. PIF, UNDP Initiation Plan, Project Document, ESSP, Project Inception Report, PIRs, Finalized GEF focal area Tracking Tools, Project Appraisal Committee meeting minutes, Financial and Administration guidelines used by Project Team, project operational guidelines, manuals and systems, etc.) provided by the Project Team and Commissioning Unit. Then they will produce the MTR inception report. The MTR mission will then consist of interviews and site visits to Grenada, including some of the existing and proposed marine and terrestrial Protected Areas.
The MTR team will assess the following four categories of project progress and produce a draft and final MTR report. See the Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects (http://web.undp.org/evaluation/documents/guidance/GEF/midterm/Guidance_Midterm%20Review%20_EN_2014.pdf) for requirements on ratings. No overall rating is required.
1) Project strategy
- Review the problem addressed by the project and the underlying assumptions. Review the effect of any incorrect assumptions or changes to the context to achieving the project results as outlined in the Project Document.
- Review the relevanced of the project strategy and assess whether it provides the most effective route towards expected/intended results.
- Review how the project addresses country priorities
- Review decision-making processes
- Undertake a critical analysis of the project’s logframe indicators and targets, assess how “SMART” the midterm and end-of-project targets are (Specific, Measurable, Attainable, Relevant, Time-bound), and suggest specific amendments/revisions to the targets and indicators as necessary.
- Examine if progress so far has led to, or could in the future catalyse beneficial development effects (i.e. income generation, gender equality and women’s empowerment, improved governance etc…) that should be included in the project results framework and monitored on an annual basis.
2) Progress towards results
- Review the logframe indicators against progress made towards the end-of-project targets; populate the Progress Towards Results Matrix, as described in the Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects; colour code progress in a “traffic light system” based on the level of progress achieved; assign a rating on progress for the project objective and each outcome; make recommendations from the areas marked as “not on target to be achieved” (red).
- Compare and analyse the GEF Tracking Tool at the Baseline with the one completed right before the Midterm Review.
- Identify remaining barriers to achieving the project objective.
- By reviewing the aspects of the project that have already been successful, identify ways in which the project can further expand these benefits.
3) Project implementation and adaptive management
Using the Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects; assess the following categories of project progress:
- Management Arrangements
- Work Planning
- Finance and co-finance
- Project-level monitoring and evaluation systems
- Stakeholder Engagement
Assess overall risks to sustainability factors of the project in terms of the following four categories:
- Financial risks to sustainability
- Socio-economic risks to sustainability
- Institutional framework and governance risks to sustainability
- Environmental risks to sustainability
The MTR consultant/team will include a section in the MTR report setting out the MTR’s evidence-based conclusions, in light of the findings.
Additionally, the MTR consultant/team is expected to make recommendations to the Project Team. Recommendations should be succinct suggestions for critical intervention that are specific, measurable, achievable, and relevant. A recommendation table should be put in the report’s executive summary. The MTR consultant/team should make no more than 15 recommendations total.
The principal responsibility for managing this MTR resides with the Commissioning Unit. The Commissioning Unit for this project’s MTR is the UNDP Barbados and the OECS Sub-Regional Office. The Commissioning Unit will contract the consultants, while the in-country Project Team will be responsible for liaising with the MTR team to provide all relevant documents, set up stakeholder interviews, and arrange field visits.
Expected Outputs and Deliverables
The MTR consultant/team shall prepare and submit the following:
Task 1: MTR Inception Report
- MTR team clarifies objectives and methods of the Midterm Review no later than 1 week before the MTR mission. To be sent to the Commissioning Unit and project management
- Deadline: 8 January 2018
- Percentage Payment: 10%
Task 2: Presentation
- Initial Findings presented to project management and the Commissioning Unit at the end of the MTR mission.
- Deadline: 22 January 2018
- Percentage Payment: 20%
Task 3: Draft Final Report
- Full report with annexes within 2 weeks of the MTR mission
- Deadline: 5 February 2018
- Percentage Payment: 40%
Task 4: Final Report
- Revised report with annexed audit trail detailing how all received comments have (and have not) been addressed in the final MTR report. To be sent to the Commissioning Unit within 1 week of receiving UNDP comments on draft
- Deadline: 12 March 2018
- Percentage Payment: 30%
Duration of the Work
The total duration of the MTR will be approximately 27 days over a period of 4 months starting from the date of contract signature, and shall not exceed five months from when the consultant(s) are hired. The tentative MTR timeframe is as follows:
- 11 December 2017: Application closes
- 18 December 2017: Selection of MTR Team
- 21 December 2017: Prep the MTR Team (handover of project documents)
- 8 January 2018 (3 days): Document review and preparing MTR Inception Report
- 15 January 2018 (5 days): Finalization and Validation of MTR Inception Report- latest start of MTR mission
- 15 January 2018 (7 days): MTR mission: stakeholder meetings, interviews, field visits
- 22 January 2018: Mission wrap-up meeting & presentation of initial findings- earliest end of MTR mission
- 22 January 2018 (10 days): Preparing draft report
- 5 February (2 days): Incorporating audit trail on draft report/Finalization of MTR report
- 19 February 2018: Preparation & Issue of Management Response
- 12 March 2018: Expected date of full MTR completion
- The expected contract start date is 18 December 2017.