Preliminary Job Information
Reports to: Field Coordinator
Creation/Replacement: New Post
Duration of Mission: 8 months
General Information on the Mission
Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 190 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic
recovery. PUI is providing assistance to around 7 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.
Since April of 2014, Eastern Ukraine has been experiencing significant armed conflict; the Ukrainian Army is being forced to ward off pro-Russian separatist groups. A significant part of the Donetsk and Lugansk Oblasts (regions) are now controlled by separatists, who have declared the independence of two new states, still unrecognized by the international community: “Donetsk People’s Republic” and “Lugansk People’s Republic.” Despite the signing of a ceasefire agreement between the Ukrainian authorities and the separatists, fighting has persisted, causing a considerable number of casualties. In Summer 2016 intense, indiscriminate shelling continues in densely populated areas in different locations along the frontline in eastern Ukraine. As a result of the escalation of armed hostilities, bus stops and public transport, marketplaces, schools and kindergartens, hospitals and residential areas continue to be indiscriminately shelled in clear breach of international humanitarian law. The conflict has had an extremely negative impact on the population living in the region which amounts to more than 5 million and has caused the displacement of 1.4 million people mostly concentrated in the areas closer to the conflict zone.
Humanitarian access to certain areas remains very limited, particularly in zones where armed hostilities are taking place, and hampering the delivery of humanitarian assistance to the most vulnerable people who are in need of humanitarian aid due to the combined impact of conflict, displacement and extreme poverty. Since the beginning of the conflict, population faces shortage in food, health services, basic household items and shelter, and suffer of psychological distress.
PUI’s strategy / position in the country
PUI priority is to improve or restore equitable access to quality health, Water and sanitation services for the most vulnerable population living in cities located along the contact line in the Donetsk Oblast. PUI focus of provision of humanitarian aid to vulnerable population within the conflict-affected area employing complex approach strategy based on technical, medical and non-medical expertise.
History of the mission and current programs
Premiere Urgence Internationale opened its mission in Ukraine in the beginning of 2015 after identification of crucial humanitarian needs in Eastern Ukraine linked to the intensification of the military conflict. Thanks to CDC (Centre de Crise of the Ministry of Foreign Affairs of France) and ECHO funding’s, PUI has started to provide humanitarian assistance for the most vulnerable population in target cities of Kostiantynivka (GCA) and Horlivka (NGCA) in April 2015. PUI provided aid on both sides of the contact line in order to ensure neutrality and equity. The assistance aimed at improving healthcare for the most vulnerable population. The intervention included access to free medicines through voucher system and medical prescriptions issued by doctors, provision of medical and non-medical equipment and consumables to health facilities, rehabilitation of the most life-saving wards of health facilities damaged by shelling, and provision of fresh food to canteens of health facilities in NGCA. Currently PUI is running a second ECHO project with the same above components in GCA (Government-controlled area) and NGCA (Non-Governmental Controlled area) in Donetsk Oblast.
Starting from August 1st 2016, with the funding of OFDA, PUI is running two first aid points (FAPs) located at the exit-entry check points Zaitseve and Mayorsk, providing first aid care and stabilization, followed by emergency call for ambulance when required for people crossing check points between government controlled areas and non-government controlled areas – both ways. Due to the prolonged amount of time required to cross the line of contact, as well as a lack of appropriate facilities, people daily seek medical attention at first aid points. In addition, PUI provide drinking water and water for sanitation needs, as well as access to latrines. Due to harsh weather
conditions and possible consequent medical complications, paper hats are distributed in summer and heating points will be organized in winter. Moreover, PUI hand out information leaflets on important topics.
From the month of November 2016, PUI is opening two more first aid points (FAPs) at Mariinka and Novotroitske exit-entry check-points between GCA and NGCA. This activity is being supported by the DG ECHO.
WASH and Health Needs Assessments were carried out in August 2016 in the cities along the contact line, and new project proposal on water, sanitation and hygiene has been developed on the basis of the assessment.
The project is effective as of November-2016 and being supported by UNICEF in the locations of immediate proximity to the contact line including hygiene kits distributions, hygiene promotion sessions and rehabilitations of water and sanitation facilities.
At the moment the activities of PUI are covering the following geographical areas: Mayorsk, Mariinka, Novotroitske, Toretsk, Avdiivka, Svitlodarsk, Krasnohorivka, and Horlivka.
With ECHO financial support, PUI is currently implementing health-WASH interventions:
- Provision of first aid medical assistance and referral to secondary health facility level if necessary at Mayorsk, Mariinka and Novotroiske Entry-Exit Check Points;
- Provision of WASH facilities and services (latrines maintenance and cleaning, distribution of safe water and heating point during winter) at Mayorsk, Mariinka and Novotroiske Entry-Exit Check Points;
- Access to free medicines through voucher system for pregnant and lactating women, children under 5, pre- and post-surgery; provision of medical and non-medical equipment and consumables to health facilities in GCA;
- Technical support of 4 Feltshers and Midwives Aid Points (FMAP) at Mayorsk and Mariinka in GCA
- Provision of essential primary health care medicines and consumables to 4 FMAPs at Mayorsk and Mariinka in GCA
- Small rehabilitations of 3 FMAPs in Mariinka in GCA
With UNICEF financial support, PUI is currently implementing health intervention:
- Access to free medicines through innovative e-voucher system for PLW, children under 5, pre- and post-surgery
- Delivery of medical equipment and consumables and essential medicines to 6 health facilities
- Provision of Psychological First Aid in health facilities and Entry Exit Check Points
New health / WASH needs assessment have been implemented during summer 2017 along the contact line and mew health and WASH projects proposals are currently being written.
Configuration of the Mission
- BUDGET FORECAST 2016:
1.8 million EURO
Kiev – Coordination Office
Kostiantynivka (GCA) – Field Office
Bakhmut (GCA) – Sub Office
- NUMBER OF EXPATRIATES:
- NUMBER OF NATIONAL STAFF:
- NUMBER OF CURRENT PROJECTS:
- MAIN PARTNERS:
ECHO / UNICEF
- ACTIVITY SECTORS:
Primary Health Care / First Aid care/ Rehabilitation / WASH
- EXPATRIATE TEAM ON-SITE:
Kiev Coordination Office :3 expatriates (HoM, Admin Co, Health Co)
Kostiantynivka field base: 4 expatriates (Field Co, MHPSS advisor; Log Co, Wash PM)
The Water Supply, Sanitation & Hygiene Program Manager (WASH PM) will be responsible for the management and implementation of an integrated WASH program in Eastern Ukraine.
The WASH PM will work under the supervision of the Field Coordinator based in Kostyantinovka.
The WASH PM position’s major objectives are to properly achieve the following global tasks:
- Proper implementation of all aspects of the UNICEF WASH project
- Team management of all operational staff within the project.
- Ability to design and scale up Water supply, Water treatment and Sanitation systems and Hygiene response
Tasks and Responsibilities
- Programs: He/She will ensure implementation and oversight of all WASH related activities in targeted area.
- Human Resources: He/She will supervise the WASH team (PUI employees and any day labourers).
- Logistics and Administration: He/She will oversee the logistic and administrative duties of the project(s) under his/her responsibility.
- Representation: Upon request from his/her supervisors he/she will represent the organization to local partners, authorities and stakeholders in relation to the scope of the WASH project.
- Safety and Security: He/She will assist in following safety and security rules on-base and will transmit all safety and security information to his/her supervisor.
- Strategy: He/She will assist in developing new operations as needed.
Specific Goals and Related Activities
1. INFORMATION COLLECTION AND SHARING
- To produce assessment reports according to developed formats
- To train and establish assessment teams
- To proactively coordinate and work with other actors on the ground
- To ensure proper communications schemes with the different levels of local authorities
2. ACTIVITIES IMPLEMENTATION
- To design and implement WASH activities in direct collaboration with the Field Coordinator and under the general supervision of the HoM.
- To organize, schedule, coordinate and plan the WASH activities and the team’s work
- To ensure proper coordination and liaison with local communities and Municipalities/Authorities
- To implement all monitoring and evaluation defined schemes (post intervention impact survey)
- To implement an emergency response if needed (water supply system/Sanitation and waste management/Emergency latrines/Hygiene kits distribution, NFIs distribution…)
3. OPERATIONAL TEAM MANAGEMENT
- To finalize the recruitment and set up the training of the wash team
- To follow up of the wash team according to the missions’ Standard Operating Procedures (daily management, performance evaluation, holidays management)
- To ensure performance evaluation of the wash
- 3 staff
- To constantly liaise and coordinate actions with the field Coordinator of the base
4. INTERNAL AND EXTERNAL REPORTING
- To provide internal reporting on activities according to PUI internal tools
- To prepare external reporting (with support from his/her supervisors)
5. FINANCIAL AND LOGISTICS MANAGEMENT
- To follow-up the financial aspects of the project (Budget Follow Up)
- Management of the cash forecast in link with the different projects
- In direct link with the logistics department manages the WASH stocks and replenishments
- In close collaboration with the Logistics Coordinator, prepares and follows up the procurement plan and the supply process in the frame of the project
- Directly manages the project logistician and prepares the action plans for him/her
- Supervises the supply process and makes sure all steps are in adherence with PUI procedures
- Validates the procurement documents under related to the WASH project
6. CAPITALIZATION/INSTITUTIONAL KNOWLEDGE BUILDING
- To design and write comprehensive Activity Forms for all major operational aspects in direct collaboration with his/her supervisors
- To develop comprehensive support documents for activities implementation by the WASH team
- To develop understanding of the Donbass situation (beneficiaries, needs, political context, and strategy of intervention…)
- Identification of new areas of intervention and needs assessment (field assessment, collection of data from other
- To support the definition of new program’s strategy and proposal writing
Focus on top priority activities relating to the context of the mission
- To implement the UNICEF project (rehabilitation of water supply system and toilets and showers + installation of water treatment system in health and social institutions + supervision of a WASH needs assessment in villages along the Line of Contact + design of a WASH contingency plan with local authorities + potential hygiene kits and drinking water distribution management)
- To finalise the setting up of the new organisation of the WASH team in Ukraine, including the working set up with the Coordination Team and HoM.
Number of people to manage and their position (expatriate/local staff)
- Direct management:
- Expatriates : N/A
- National staff: 3 WASH Officers + 2 WASH Rehabilitation Officers + 1 WASH Engineer Officer
Required knowledge and skills
- Degree in hydraulics, water sciences and/or water management / Humanitarian WASH software and hardware aspects (required)
- Master in project management (desirable)
Minimum 2 years of experience in management of WASH Projects (required)
Experience in Ukraine is desirable
- International experience required
- Technical experience required
KNOWLEDGE AND SKILLS
- Good analytical and writing skills (required)
- Understanding of project cycle management (required)
- Good management capacities and team leadership spirit (required)
- Understanding of institutional donor (ECHO, UN agencies, etc.) procedures (desirable)
- Knowledge of humanitarian actors (desirable)
- English (required)
- Ukrainian (desirable)
- Russian (desirable)
- Pack Office (required)
- Hydraulic software’s (required)
- AutoCAD (required)
- GIS (required)
Required Personal Characteristics (fitting into the team, suitability for the job and assignment)
- Minimum 2 years of experience in WASH emergency response
- Ability to work independently and with a sense of initiative and responsibility
- Diplomatic and open-minded
- Ability to organize and manage priorities
- Ability to make proposals and find solutions
- Ability to work and manage people in a professional and mature manner
- Ability to take into consideration the local environment and its political, economic and historical aspects
Mobility: Extensive travel may be required
- EMPLOYED with a Fixed-Term Contract
- MONTHLY GROSS INCOME: from 1815 up to 2145 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI
- COST COVERED: Round-trip transportation to and from home / mission, visas, vaccines…
- INSURANCE including medical coverage and complementary healthcare, 24/7 assistance and repatriation
- HOUSING in collective accommodation
- DAILY LIVING EXPENSES (« Per diem »)
- BREAK POLICY : 5 working days at 3 and 9 months + break allowance
- PAID LEAVES POLICY : 5 weeks of paid leaves per year + return ticket every 6 months