This is the Terms of Reference (ToR) for the UNDP-GEF Midterm Review (MTR) of the full -sized project titled Strengthening Climate Information and Early Warning Systems for climate resilient development and adaptation to climate change – Uganda implemented through the Ministry of Water and Environment (MWE)/Uganda National Meteorological Authority (UNMA). The project was signed in December 2013, though full implementation commenced in March 2014 and is currently in its second year of implementation. In line with the UNDP-GEF Guidance on MTRs, this MTR process was initiated before the submission of the second Project Implementation Report (PIR). This ToR sets out the expectations for this MTR. The MTR process will follow the guidance outlined in the document Guidance for Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects:
Uganda is particularly vulnerable to the increasing frequency and severity of droughts, floods and severe storms (hail, thunder, lightning and violent winds), and their impacts on sectors such as agriculture, fisheries, as well as infrastructure. Such climate-related hazards are having increasingly adverse effects on the country and future climate change is likely to further exacerbate the situation. A large proportion of the Ugandan population has a low capacity to adapt to climate change. Climate change impacts are likely to be particularly negative on Uganda’s rural population because of their high dependence on rain-fed agriculture and natural resource-based livelihoods.
Over the past three decades, increasing temperatures, shifting rainfall patterns and climate hazards – in particular droughts, floods and severe storms (hail, thunder, lightning and violent winds) – have undermined social and economic development in Uganda, with climate hazards negatively affecting the livelihoods of an estimated 150,000 people per year. Notwithstanding these challenges, the current climate information (including monitoring) and early warning systems in Uganda are not functioning as optimally as they could for effectively supporting the adaptive capacity of local communities and key sectors.
The SCIEWS project has since 2014 made some in-roads in supporting particularly the meteorological and hydrological services in terms of building the capacity of UNMA and the Directorate of Water Resources Management (DWRM) to improve their weather and hydrological monitoring capabilities so as to generate products to inform Decision-makers, the public and private sector in Uganda to understand the likely impacts of climate change in the short and long-term. The MTR would therefore help to document the progress made so far, and help gear the project towards a successful completion and sustainability of the investments made.
Duties and Responsibilities
Objectives of the mid-term review:
The MTR will assess progress towards the achievement of the project objectives and outcomes as specified in the Project Document, and assess early signs of project success, or failure with the goal of identifying the necessary changes to be made in order to set the project on-track to achieve its intended results. The MTR will also review the project’s strategy and its risks to sustainability.
Approach and methodology:
The MTR shall provide evidence based information that is credible, reliable and useful. The International Consultant will work with a counterpart National Consultant; the latter to support provide the local content while the former will be the lead Consultant to ensure the deliverables are realized. The MTR team will review all relevant sources of information including documents prepared during the preparation phase (i.e. PIF, UNDP Initiation Plan, UNDP Environmental & Social Safeguard Policy, the Project Document, project reports including Annual Project Review/PIRs, project budget revisions, lesson learned reports, national strategic and legal documents, and any other materials that the team considers useful for this evidence-based review). The MTR team will review the baseline GEF focal Area Tracking Tool (AMAT) submitted to the GEF at CEO endorsement, and the midterm GEF focal area Tracking Tool.
The MTR is expected to follow a collaborative and participatory approach ensuring close engagement with the Project Team, government counterparts (the GEF Operational Focal Point), the UNDP Country Office(s), UNDP-GEF Regional Technical Advisers, and other key stakeholders.
Engagement of stakeholders is vital to a successful MTR. Stakeholder involvement should include interviews with stakeholders who have project responsibilities, including but not limited to: executing agencies, senior officials and task team leaders, key experts and consultants in the subject area, Project Steering Committee, project stakeholders, academia, local government and CSOs, etc. Additionally, the MTR team is expected to conduct field missions to selected 5 regions (Elgon, Karamoja, Teso, Lango and Central) where the MTR team should be able to meet the project responsible parties and conduct site verification.
The final MTR report should describe the full MTR approach taken and the rationale for the approach making explicit the underlying assumptions, challenges, strengths and weaknesses about the methods and approach of the review.
The MTR team will assess the following four categories of project progress.
Progress Towards Results:
Progress towards Outcomes Analysis:
Review the log-frame indicators against progress made towards the end-of-project targets using the Progress Towards Results Matrix and following the Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects; colour code progress in a “traffic light system” based on the level of progress achieved; assign a rating on progress for each outcome; make recommendations from the areas marked as “Not on target to be achieved.
In addition to the progress towards outcomes analysis:
Project Implementation and Adaptive Management:
Finance and co-finance:
Project-level Monitoring and Review Systems:
Financial risks to sustainability:
Socio-economic risks to sustainability:
Institutional Framework and Governance risks to sustainability:
Environmental risks to sustainability:
Conclusions & Recommendations:
The MTR team will include a section of the report setting out the MTR’s evidence-based conclusions, in light of the findings.
Recommendations should be succinct suggestions for critical intervention that are specific, measurable, achievable, and relevant. A recommendation table should be put in the report’s executive summary. See the Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects for guidance on a recommendation table.
The MTR team should make no more than 15 recommendations total.
 For ideas on innovative and participatory Monitoring and Review strategies and techniques, see UNDP Discussion Paper: Innovations in Monitoring & Evaluating Results, 05 Nov 2013.
 For more stakeholder engagement in the M&E process, see the UNDP Handbook on Planning, Monitoring and Evaluating for Development Results, Chapter 3, pg. 93.
 Alternatively, MTR conclusions may be integrated into the body of the report.
Institutional arrangement/reporting relationship:
The international consultant will work under the daily supervision of the Project Manager and the overall guidance of the Practice Specialist at UNDP Country Office.
Logistics and administration support to prospect technical advisor:
The UNDP Uganda and UNMA through the Project Management Unit will make available all the transport, and Secretariat support required, and ensure that the consultant has access to resources, key partners and sites as planned.
Compliance of the UN Core Values:
Required Skills and Experience
Years of experience:
Price Proposal and Schedule of payments:
This section has to include the number of instalments, the percentage of the milestones achieved – accordingly to the satisfactory completion of the detailed deliverables (e.g.: 20% of the contract amount upon submission of acceptable inception report); and the timeframe to achieve each milestone (included the expected number of working days/weeks).
Evaluation Method and Criteria:
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation
The candidate is required to submit an electronic application directly uploaded on the UNDP jobs website with all the requirements as listed here below. Annexes and further information may be downloaded on http://procurement-notices.undp.org/. (Reference # 30841).
Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document to this website – http://jobs.undp.org (Ref no.67070).
Existing literature and documents that will help Offerors gain a better understanding of the project situation and the work required are provided as annexes to the TOR, including: