Senior Project Coordinator (Ross Center for Sustainable Cities)

World Resources Institute (WRI)

Washington, DC, United States 🇺🇸

About WRI

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address six critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water and sustainable cities.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges,and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of nearly 700 people with work spanning 50 countries. We have offices in Brazil, China, Europe, India, Indonesia, Mexico and the United States

About WRI Ross Center for Sustainable Cities

The decisions that national leaders, local officials, developers, and planners make today will determine how billions of people in urban centers will thrive over the next century. Already, half the global population resides in cities. That figure is set to increase to 70 percent by 2050.
Traditional models of city development can lock us into congestion, sprawl, and inefficient resource use. However, compact, connected, and efficient growth can help ensure more competitive cities, and provide a better quality of life for citizens. WRI Ross Center for Sustainable Cities (WRI Cities) works to ensure cities drive economic opportunity while sustaining natural resources. We use technical expertise, cutting-edge research, and on-the-ground partnerships to design solutions that enable sustainable city growth.

Our analysis and tools allow cities to effectively manage their natural resources and reduce their greenhouse gas emissions. Working across our network, we develop and support the implementation of research-based solutions in sustainable mobility, urban development, as well as urban efficiency & climate that reduce pollution, improve health, and create safe, accessible public spaces for all people to thrive.

WRI Cities builds on WRI’s global and local experience in urban planning and mobility, and uses proven solutions and action-oriented tools to increase building and energy efficiency, manage water risk, encourage effective governance and make the fast-growing urban environment more resilient to new challenges. Aiming to influence 200 cities with unique research and tools, WRI Cities focuses on a deep cross-sector approach in selected megacities on two continents, and targeted assistance to additional 50 urban areas, bringing economic, environmental and social benefits to people in cities around the globe.

Overview

In the WRI Ross Center for Sustainable Cities, the Global Projects and Initiatives Team ensures the effective management of global projects and funder relationships. As our Project Coordinator, you will report to the Global Projects and Initiatives Manager and be responsible for coordinating the timely implementation and sponsorship of international projects across countries and areas of work. We work around the world, and you will have the opportunity to interface with all of our offices. Additionally, you will provide financial and administrative support to the team.

Responsibilities

The Project Coordinator’s main areas of responsibility will include the following:


Financial Planning & Administration (30%):

  • Prepare annual overall budgets as well as annual funder-specific budgets
  • Review and track monthly expenses and staff labor hours
  • Prepare monthly, quarterly, and annual financial reviews
  • Coordinate meetings across time zones
  • Coordinate new staff hiring, on-boarding, and placement processes
  • Assist with time sheet management and visa applications
  • Assist with expense reports, invoicing, cash advances, and other transactions
  • Comply with all internal WRI budgeting processes and contract process deadlines

Project Management (30%):

  • Support project proposals and work plan development
  • Draft internal and external reports containing financial and narrative data
  • Liaise with internal staff and stakeholders to problem solve and generate solutions to systematic issues, and effective ways to complete tasks as needed
  • Support the evaluation of program performance
  • Support stewarding of donors
  • Track past performance and lessons learned information to use on future project preparation

Contracts and Subgrants Management (30%):

  • Draft and revise contracts in accordance with specific instructions
  • Manage contract deadlines, approvals and reporting
  • Apply internal clerical procedures to route contracts and subgrants
  • Cross reference contracts with vendor payments and other transactions to ensure compliance with terms of agreements
  • Evaluate financial status reports against contract requirements

Event Planning (10%):

  • Provide logistic support to workshops and events organized by the team

Other operational support as needed

Qualifications

Required Qualifications:

  • Bachelor’s Degree required
  • Minimum 2 years of full time work experience required
  • Detail-oriented, highly organized individual with experience and interest in program/project, financial, and grant management
  • Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
  • Strong process orientation with sensitivity to quality
  • Ability to work independently with minimal supervision
  • Excellent communication skills, including the ability to work well in a team with international colleagues
  • Provides project management, financial and administrative support to assigned project/program
  • Fluency in Spanish, Portuguese, Turkish, and/or Chinese is a plus

How to Apply

Qualified applicants must apply online at careers.wri.org to be considered.

The World Resources Institute (http://www.wri.org) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI’s policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED