Disaster and Climate Resilience Programme Formulation-CCED (Team Leader)

United Nations Development Programme (UNDP)

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Background

 

Objects

To produce the programme document for a multi-partner, gender-sensitive climate and disaster resilience programme, incorporating input from UNDP, UN Women and UNOPS, government and dedicated consultants.

Background

During 1990-2008 Bangladesh incurred an average annual loss equal to 1.8% of the GDP due to natural disasters. Nevertheless, the country has made considerable development gains over the last 10 years. UNDP has been working closely with the Government of Bangladesh (GoB) and many development partners in the field of disaster risk reduction (DRR) and climate change adaptation (CCA) that have contributed significantly to reduce natural hazard and climate induced risk in Bangladesh. The two phases of the Comprehensive Disaster Management Programme (CDMP I 2004 – 2009, II 2010 – 2015) were designed to achieve a paradigm shift from reactive response to comprehensive disaster management. The project addressed the felt need of the country and to link the national initiatives with regional (SAARC) and global (HFA 2005 – 2015) initiatives, thus fulfilling national priority needs in line with regional and global frameworks and commitments.

The CDMP contributed to building a high level of national commitment to disaster risk reduction (DRR) and the realization of the Hyogo Framework strategic goals through revision of the Standing Orders on Disaster, the formulation of a National Plan for Disaster Management, and the 2012 enactment of the National Disaster Management Act. Structural and non-structural Early Warning Systems have continued to be strengthened, and there has been significant improvement in national forecasting and early warning dissemination abilities. There have been greater efforts and investment for mainstreaming risk-based approaches into the development process with varying degrees of success. Disaster management knowledge has been integrated into school curriculums and professionalization of disaster management has been supported by mainstreaming, capacity building of practitioners and officials, and building public awareness through education and participatory risk assessments. A good number of Ministries that participated in the CDMP have also managed to integrate DRR into their planning.

The flagship CDMP II ended in 2015 and a number of new programmes by GoB, WB, JICA and the UN Agencies started at the same time addressing different risks. A significant amount of time has already been invested by GoB in developing new disaster risk management programming. Following the presentation, by UNDP, of an initial project design document ‘Beyond Sustainability: Strengthening resilience to shocks and stresses from climatic and natural hazards’ (June 2015),  two separate National Resilience Programme projects were proposed: a track 1 project with the Ministry of Disaster Management (MoDMR) to focus on mainstreaming, climate and mega-disaster management, and a track 2 project with the Ministry of Planning (MoP) to focus on risk informed development through improved risk information.  Since November, an MoDMR task team has been working together with first UNDP, then UNDP, UN Women and the Swedish Civil Contingencies Agency MSB on developing a track 1 project document. This has included extensive government and stakeholder discussion, including donors. UNDP has also been discussing with MoP regarding an NRP track 2 project as a follow-up to its Poverty, Environment and Climate Mainstreaming (PECM) project.

Both documents, together with the Sendai Framework for DRR will serve as base-line documents for the current design process. However, further consultation and assessment is necessary. A joint programme formulation process for a climate and resilience programme has now been initiated by UNDP, UN Women and UNOPS. Based on their organizational mandates, national experience and global expertise, UNDP, UNOPS and UN Women are in a unique position to support the government and other stakeholders to address national priorities for building resilience to natural hazards, climate change variability, chronic and mega shocks and stresses. The purpose of the process is to produce a programme document for a national, gender responsive resilience and disaster management programme, which will be reflective of perspectives of critical stakeholders (e.g. MoDMR, Ministry of Women and Children Affairs MoWCA, Planning Commission, LGRD, disaster vulnerable communities, as well as of the involved development partners and UN agencies) and therefore have a shared ownership.

The programme design will be consistent with the priority areas of the GoB 7th Five Year Plan, decisions of the National Disaster Management Council, the Sendai Framework for DRR, and reflect strategic linkages and alignment with other global frameworks Emphasis should also be placed on strengthening the humanitarian actions around recovery with resilient development outcomes. Potential shocks and stresses resulting from large scale events need to be considered and contextualized, with gender-sensitive analysis extending beyond the traditional climate induced and natural hazards contexts. It will be necessary to identify and incorporate the potential for leveraging other GoB programmes, such as the Social Safety Net schemes, to support resilience-building. Finally, an appropriate governance and management structure needs to be identified, which allows for effective collaboration between several UN agencies and government ministries under a common programme.

In order to design a programme which responds to these needs, it will be necessary to conduct further consultations and gather further evidence during the programme formulation stage to ensure that the design is grounded in past action and learning, the present priorities of the Government and other stakeholders, and in the future risk context and resilience needs. The three participating UN agencies will be conducting consultations through June 2016, and plan to present to the Government and Development Partners with a draft programme document in mid-September, 2016.

Accordingly, UNDP on behalf of the collaborating agencies is seeking a Team Leader to consider the programme context suggested in NRP, other base documents and other sources, extract inputs from programmatic consultations conducted by UNDP, UN Women and UNOPS, and lead a small team of consultants (Economist, Programme management and governance expert, two Gender Experts) in formulating a final programme document underpinned by a strong Theory of Change, monitoring and evaluation framework, and an appropriate multi-party management and governance structure.

 
Duties and Responsibilities

Scope of work

The following list reflects the main activities that the consultant is expected to carry out during the mission:

  • Familiarize with the Bangladesh disaster management context, based on desk review of key documents;
  • Investigate and identify critical base-line information relative to the programmatic priorities in step two. The aim is to establish what activities will be required, the resources, skills sets and competencies together with the risks relevant to each of these;
  • Conduct review of base documents to identify programmatic focus areas (outputs) as they apply to national priorities and the Sendai Framework for DRR priority areas. Further, the TL will work with GoB and UN team to agree on a draft Theory of change, Log Frame, Budget and other core elements required by UN ProDoc format;
  • Consult with government and the UN and come up with options for programme and governance arrangement in a multi ministerial setting. The preferred option should conform to GoB’s allocation of business, preferred contract modalities of development partners (one contract for whole programme) and spread programmatic risk;
  • Collect and review input from UNDP, UN Women and UNOPS to agree on key additional consultations, timeline and deadlines for submission of further input with team and UN agencies;
  • Support and manage the other team members: Economist and Programme management, gender experts and governance expert in a manner that contribute to timely delivery of the document. Coordination with the UN task team which include seeking inputs and guidance;
  • Revising and producing new content for programme document according to agreed format and in consultation with the UN agencies, integrating existing and new input as it becomes available, and suggesting a programme management structure (in dialogue with Programme management and governance expert);
  • Submit and present draft programme document to the UN agencies;
  • Finalize programme document according to government and UN feedback, share with UNDP, UN Women and UNOPS.

Timeframe and deadlines

The assignment is for a total of 40 days from its commencement. The tentative starting date is 7th  July 2016. Expected arrival date in Bangladesh is 17th July.

  • Travel    (Travel to and from Bangladesh) – 03 Days;
  • Home-based – Familiarize with the Bangladesh disaster management context, review of existing base documents and inputs from agencies to identify programmatic and M&E gaps/weaknesses, coordination with other team members and UN agency task team, and produce inception report and team work plan – 07 Days;
  • Bangladesh – Consultation with the GoB and the UN agencies, collection and review of input from UNDP, UN Women and UNOPS, and drafting of Theory of Change and logframe – 10 Days;
  • Bangladesh – Producing new content for programme document, integration of other team members’ contributions, and revision of existing base documents, to produce a complete draft programme document according to agreed format and in consultation with the UN agencies, and including Theory of Change, logframe, and programme management structure – 09 Days;
  • Bangladesh – Submit and present draft programme document to the UN agencies – 01 Days (11th August at the latest);
  • Home-based – Finalize programme document according to government and UN feedback, share with UNDP, UN Women and UNOPS – 7 Days (between 14th September and 25th September);

Supervision and Performance evaluation

The consultant will report directly to the UNDP Assistant Country Director, Climate Change, Environment and Disaster cluster for day-to-day issues and to the UN Agency  task team for more programme related issues.

Documents

The Consultant will prepare and submit the documents mentioned above at the end of the assignment.

Inputs

UNDP will provide office space and transport for the consultant as required and the UN agencies will arrange meetings, consultations, and interviews and ensure access to key officials as mentioned in proposed methodology.

 
Competencies
  • Ability to engage with high-ranking Government Officials and provide policy advisory support services;
  • Thorough knowledge of current disaster risk reduction and climate change adaptation issues and agenda.
  • Excellent ability to coordinate and communicate with team members and stakeholders, both in person and remotely;
  • Excellent communication and interpersonal skills, team oriented work style, interest and experience of working in multi-cultural environment;
  • Excellent writing skills in the compilation of high level quality documents in the English language;
  • Demonstrable analytical skills;
  • Proficiency in the use of the computer.
 
Required Skills and Experience

Academic qualifications

  •  Master’s degree in Disaster Management, Public Administration, Social Sciences or relevant field;

Experiance

  • At least 8 years’ of proven experience in project and programme development and implementation in disaster risk reduction, resilience and climate change variability within the development and humanitarian contexts;
  • Substantial experience (minimum 5 assignments) of developing project and programme documents with developing country governments;
  • Experience from at least 5 missions/consultancies in managing teams coordinating and utilizing input from several contributors;
  • Proven experience (minimum 1 assignment) in theory of change formulation and M&E framework design, with proven gender sensitivity and/or work related to building and sustaining government capacity;
  • Working experience (minimum 3 assignments) in government ministries/ departments and UN / international organizations, especially engagement with high level stakeholders in the context of programme/project development;
  • Working experience (minimum 1 assignment) with consortium- and/or multipartner programmes.

Evaluation of the Candidates:

Individual consultants will be evaluated based on the following methodology

Cumulative analysis

The candidates will be evaluated through Cumulative Analysis method. The award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for Financial Evaluation.

Technical Evaluation Criteria (Total 70 marks):

  • Work experience as team leader in project or programme development processes with developing country governments – 15 marks;
  • Work experience from development, implementation and/or evaluation of multi-partner and/or consortium-based projects and programmes – 15 marks;
  • Work experience in climate and disaster risk management and risk reduction, experience with megadisaster and/or recurrent disaster preferred – 15 marks;
  • Work experience from developing gender-sensitive Theory of Change and M&E frameworks, previous work targeted towards capacity-building an advantage – 15 marks;
  • Work experience with UN agencies/ international organization / donor funded projects – 10 marks.

Financial Evaluation (Total 30 marks)

All technical qualified proposals will be scored out 30 based on the formula provided below. The maximum points (30) will be assigned to the lowest financial proposal. All other proposals received points according to the following formula:

p = y (µ/z)

where:

  • p = points for the financial proposal being evaluated;
  • y = maximum number of points for the financial proposal;
  • µ = price of the lowest priced proposal;
  • z = price of the proposal being evaluated.

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

Financial Milestone:

  • 1st Installment: 20% of the total Contract amout will be paid after submission of Inception Report and team work plan for programme document finalization;
  • 2nd Installment: 40% of the total contract amout will be paid after submission of Draft Programme Document using format agreed with the UN agencies and including Theory of Change, logframe, and programme management structure;
  • Final Installment: 40% of the total contrat amout will be paid after submission of Final Programme Document using format agreed with the UN agencies.

Candidates are requested to submit their financial proposal using the template from the below link;

http://www.bd.undp.org/content/dam/bangladesh/docs/Jobs/Interest%20and%20Submission%20of%20Financial%20Proposal-Template%20for%20Confirmation.docx

Travel:

DSA will be provided for his travelling outside Dhaka as per rules of UNDP

Documents to be include when submitting the Proposals

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

Proposal

  • Explaining why the candidate as the most suitable for the work
  • Provide a brief methodology on how he/she will approach and conduct the mentioned task

Financial proposal

  • Personal P-11 form including past experience in similar projects and at least 3 references

POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED