Senior Coordination Officer

Geneva, , CH

Special Notice

This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

Org. Setting and Reporting

The United Nations Environment Programme is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The post is located in the Office of the Executive Secretary of the Secretariat of the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and their Disposal, the Rotterdam Convention on the Prior Informed Consent Procedure for Certain Hazardous Chemicals and Pesticides in International Trade and the Stockholm Convention on Persistent Organic Pollutants, in Geneva.
The Senior Environmental Affairs Officer manages the secretariat’s Executive Office (which consists of one P5, three P4, four G6 and one G5, for whom the incumbent will be the FRO) in order to support and facilitate the overall decision making process within the secretariat. Plans, develops and implements procedures and workflows which result in the expedient processing of organizational requests and responses. Prepares strategic briefs, reports, policy statements, correspondence and internal memoranda on behalf of the Executive Secretary and of the Deputy Executive Secretary; screens key incoming requests to ensure that they are consistent with agreed strategies. Assigns items for action within the secretariat and cooperates and supports Branch Chiefs in the implementation of their work and proactively addresses their needs.

Responsibilities

Under the overall supervision and guidance of the Deputy Executive Secretary, the incumbent has the following responsibilities:
1. Provides strategic programmatic and operational advice to the Executive Secretary and Deputy Executive Secretary on key issues relevant to the overall functioning of the secretariat and is responsible for the planning and coordination of programmatic and administrative issues under the direct responsibility of the Executive Office; liaises with Branch Chiefs on a daily basis on a range of issues to ensure that inputs, requests and contributions from branches are developed and presented to the Executive Secretary in a synergistic manner, in line with the secretariat’s matrix management approach and the approved programme of work and budget; is responsible for the development, coordination and implementation of the secretariat’s human resource strategy and for administrative issues.
2. Manages the secretariat’s Executive Office in order to support and facilitate the overall decision making process within the secretariat. Plans, develops and implements procedures and workflows which result in the expedient processing of organizational requests and responses. Prepares strategic briefs, reports, policy statements, correspondence and internal memoranda on behalf of the Executive Secretary and of the Deputy Executive Secretary; screens key incoming requests to ensure that they are consistent with agreed strategies. Assigns items for action within the secretariat and cooperates and supports Branch Chiefs in the implementation of their work and proactively addresses their needs.
3. Identifies priorities for the attention of the Executive Secretary and Deputy Executive Secretary, keeps secretariat staff informed of relevant and key developments and fosters good communication and teamwork within the Executive Office and between the secretariat’s branches and identifies and resolves emerging or potential conflicts.
4. Manages and supports the work of the secretariat’s administrative team, brings key issues to the attention of the Executive Secretary and Deputy Executive Secretary, sets priorities, ensures that the workflow of the administrative team is processed in a timely and effective manner and serves as the focal point for the monitoring of Umoja deployment within the secretariat.
5. Serves as the secretariat’s focal point for cooperation with: 1) UNEP Office for Operations and Cooperate Services mainly on human resources, Umoja and other corporate admin issues such as the Executive Director’s delegation of authority vis a vis the secretariat; and the Executive Director’s participation in the meetings of the conferences of the parties; 2) with UNEP Division of Environmental Law and Conventions on programmatic coordination regarding mutually supportive areas identified in UNEP’s programme of work on chemicals and wastes; 3) with UNEP Chemicals and Waste, as the secretariat’s of the work of the task force on cooperation and coordination between the secretariat and UNEP Chemicals and Waste; 4) with UNON human resources on a wide range of human resource issues and 5) with UNOG Security as the secretariat’s security focal point 6) with other UNEP administered multilateral environmental agreements on programmatic and administrative matters of common interest to multilateral environmental agreements.
6. On behalf of the Executive Secretary and the Deputy Executive Secretary, liaises with diplomatic mission staff and other government officials; handles their various requests, such as on the status of contributions and on reporting requirements to donors in a timely manner and follows up with branch chiefs on related action items.
7. In the absence of the Executive Secretary and Deputy Executive Secretary, serves as the BRS Officer in Charge and performs other representational functions; organizes meetings on behalf of the Executive Secretary/Deputy Executive Secretary and provides them with relevant substantive support.
8. Perform other related tasks as requested.

Competencies

• Professionalism: Ability to coordinate and produce high quality work in the areas of human and financial resource management as well as programme management in a UN context. Knowledge and understanding of key aspects of the international policy frameworks for the sustainable management of chemicals and wastes; Excellent research, analytical and problem-solving skills; ability to identify issues, formulate options, make conclusions and recommendations for their resolution; Ability to apply UN rules, regulations, policies and guidelines in work situations; Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities; Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems and challenges; Remains calm in stressful situations.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently
• Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Leadership: Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo; Shows the courage to take unpopular stands; Provides leadership and takes responsibility for incorporating gender perspectives and ensuring equal participation of women and men in all areas of work; Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• Judgement/ Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in physical or environmental sciences, chemistry, public policy, business or public administration, law or related area. A first level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in environmental sciences, chemicals and waste management, law, management or related field is required. Experience in management and administration within the UN context and of working in an international setting is desirable. Knowledge of the institutions of the UN system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED