Program Administrator via Idealist

The River Project

Los Angeles, CA, US


ABOUT THE RIVER PROJECT: The River Project (TRP) is a small (<10 employees) non-profit organization founded in 2001 and dedicated to natural resource protection, conservation, and enhancement. Our mission is to encourage responsible planning and management of our land and water resources; working toward local water and living rivers nourished by healthy watersheds for the social, economic, and environmental benefit of our communities. Through outreach, advocacy, scientific research, projects, and hands-on educational programs, we provide Angelenos with the tools to create climate-resilient communities.


The Program Administrator performs highly responsible work requiring the frequent exercise of leadership and initiative in the administration of assigned projects, and in the development and delivery of services to meet staff, organizational, and community needs. Responsible for grant administration, reporting and invoicing. Keeps staff and subcontractors on track and on budget, monitors personnel performance and adherence with organizational policies. Works under the direction of, and consults with the Director.


The essential functions or duties listed illustrate the various types of work to be performed. Responsibilities also include related tasks necessary to fulfill and support essential functions.


  • Maintain internal databases (physical and digital) and filing systems for organizational documents, employee records, and data on vendors and external partners
  • Ensure that projects are implemented according to pre-established budgets and schedules, professional standards, project-specific expectations, and are consistent with TRP’s vision and goals.
  •  Coordinate with Director on grant and foundation opportunities and requirements, and assist with facilitating proposals and contract requirements.
  • Develop and submit quarterly project reports, reimbursement request forms and back up documentation to ensure timely reimbursements for project expenses.  
  • Ensure that all reports, invoices, and deliverables are submitted according to schedule.
  • Coordinate with, manage, take and archive notes of meeting with subcontractors.
  • Ensure all subcontractor deliverables are provided per contract, and are consistent with professional standards, and applicable laws and requirements.
  • Coordinate with subcontractors, government agencies, and other entities as necessary to ensure appropriate legal approvals, permits, inspections, and other project-specific requirements.
  • Consult with TRP’s counsel as necessary to ensure legal compliance regarding grants and project implementation.
  • Prepare required filings with the State Attorney General and other agencies as necessary.
  • Prepare regular reports for the Board
  • Monitor inventory of office supplies and handle the purchasing of necessary material with attention to budgetary constraints
  • Manage incoming and outgoing mail, answer and redirect phone calls and emails
  • Handle queries from managers and employees

Budget & Accounting

  • Work with the Director on policies and procedures to ensure internal controls, improve processes, and maintain compliance with governmental regulations
  • Execute financial transactions including properly coded vendor transactions, accounts payable/receivable ( and payroll (Gusto), in coordination with contracted accountant
  • Work with staff to manage project-based time tracking (Boomr).
  • Track and manage project, program, and organizational budgets (Xero).
  • Work closely with the Director in developing and monitoring the annual operational budget
  • Support the Director in management of TRP finances, including research and analysis necessary for reporting annual financial statements, preparing the annual audit and tax return, and ensuring continued financial health of the organization
  • Participate as needed in the end of the year closing of the books and reporting.
  • Work with the Director during the various audit processes
  • Provide support to Director in pursuit of higher level goals (e.g. budget development)

Human Resources

  • Work in partnership with the Board to develop, implement, and assist in enforcing Human Resources policies and procedures, including but not limited to performance management and review.
  • Responsible for employee handbook including updates and regulatory compliance
  • Manage day-to-day human resource matters. Counsel employees on issues while maintaining employer advocacy role.
  • Update job descriptions and continually analyze job classification to ensure compliance with regulations.
  • Participate in performance appraisals and disciplinary actions
  • Analyze, plan, organize, and coordinate needed training for employees
  • Participate in organizing staff social activities


  • The ideal candidate will be a motivated, responsible and highly organized individual who thrives as a key member of a close-knit environmental nonprofit.
  • Ability to work quickly and accurately with uncompromising attention to detail.
  • Strong interpersonal, written, and verbal communication skills
  • Demonstrated ability to navigate among multiple priorities, in a proactive and collegial manner
  • Ability to maintain a sense of humor and perspective while multi-tasking, a collaborative problem-solving approach that balances big-picture issues with fine-grained detail, and openness to learning from others
  • Strong knowledge of chart of accounts and fund structure to verify and input transaction coding
  • Experience in information management systems; strong knowledge of accounting and reporting software; and demonstrated proficiency with Word and Excel, as well as web search engines is required. Prior knowledge of Boomr, Xero,, Gusto advantageous.
  • A passion for the environment and social justice is highly desirable.
  • This job requires the ability to work at a computer for extended periods of time; carry objects weighing 5-10 lbs; walk up and down 2 flights of stairs; and travel to off-site meetings as requested.


  • Minimum of a BA, ideally with a finance, accounting, or related degree
  • At least 5-7 years of professional experience in the nonprofit sector, with direct responsibility for the financial and administrative management of a not-for-profit organization


Competitive salary, depending on qualifications and experience.

How To Apply

[email protected]

Send resume, a cover letter discussing what makes you a great fit for the position and the organization, and three references (including contact information) to: [email protected] by June 2nd. Please write “Program Administrator” in the subject line. No phone calls, please.

The River Project is an equal opportunity employer and highly values diversity. TRP maintains a policy of non-discrimination in regard to age, ancestry, color, creed, disability, national origin, race, religion, sex, sexual orientation, gender identity, or any other class protected by applicable state or federal law. Women and people of color are strongly encouraged to apply.


Benefits include full health, PTO, matched retirement savings, and professional development opportunities.