Project Coordinator

World Resources Institute (WRI)

Washington, DC, US

About WRI

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address six critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water and sustainable cities.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges,and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of nearly 700 people with work spanning 50 countries. We have offices in Brazil, China, Europe, India, Indonesia, Mexico and the United States


You will provide project management, financial and administrative support to the Environmental Democracy Practice in WRI’s Governance Center.

The Environmental Democracy Practice, working with civil society organizations and governments, helps foster improved laws and practice — specifically regarding transparency, citizen engagement and accountability — and better implementation, focusing on improvements in specific sectors (climate, water and forests) and capacity development. Access rights help to ensure that people have a voice in environmental decision-making including those who may be the most vulnerable or marginalized. EDP supports the development of tools, diagnostics and approaches to support open government, improved natural resource governance and an enabling environment for civil society. EDP acts as the Secretariat for the Access Initiative ( a network of civil society organizations in over 60 countries around the world dedicated to the implementation of Principle 10 of the Rio declaration.

You will also provide support to the Global Forest Watch (GFW) Small Grants Fund, which operates though a collaboration between the Environmental Democracy Practice and Global Forest Watch, an interactive online forest monitoring system. The GFW Small Grants Fund aims to increase the capacity of civil society to monitor deforestation, address threats, and hold governments and companies accountable for land use decisions. Now entering its fourth year, the SGF provides financial and technical support to civil society organizations to use Global Forest Watch in their research, advocacy, and fieldwork.

We are committed to ensuring gender equity across our program portfolios. As such, you may be expected to support attention to gender where appropriate. 


Your main areas of responsibility will include the following:

Program/Project Management:

  • Prepare standard project status reports for project delivery team or work group, client and management
  • Keep track of past performance and lessons learned information to use on future project preparation
  • Process documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders)
  • Monitor program/project performance against contract requirements
  • Support administrative tasks for the Access Initiative network activities

Financial Management

  • Conduct day-to-day administration of project budgets, under the oversight of the Operations Manager
  • Monitor expenses monthly and make budget and budget forecast updates in the WRI budgeting software
  • Update the EDP Director and project teams about project budgets monthly
  • Assist project team in project closeout process, including financial reconciliation and reporting

Grant Management

  • Lead the drafting of grant proposal budgets and assist in the collection & submission of formal proposals for grants
  • Submit all required grant forms as instructed by grant requirements
  • Keep timely and accurate information on donors and contacts
  • Support donor and grants management by keeping database software up-to-date.
  • Support proposal documentation packaging for review and/or final distribution.
  • Liaise with WRI’s Grants and Contracts department to gather information for organizational assessments and set up sub-grant agreements and facilitate timely payments to sub-grantees
  • Track sub-grantee compliance with administrative grant requirements, including the timely submission of reports and audits
  • Maintain grantee applicant management database


  • Coordinate and schedule meetings regarding projects among team
  • Coordinate recruitment and manage onboarding of new staff members as needed


  • Support communications and media relations responsibilities such as updating web content, newsletters


  • Assist in creating fundraising strategies, identifying funding opportunities and developing budget and other project documents related to project proposals
  • Work with the EDP team and WRI’s Development Department to identify strategic funding opportunities
  • Coordinate outreach efforts on behalf of program/projects


Required Qualifications:

  • Bachelor’s Degree
  • Minimum 1-2 years of relevant full time work experience
  • Direct experience coordinating work under complex international or multi-lateral donor preferred
  • Must be adaptable to rapidly changing priorities and can manage multiple projects with varying deadlines
  • Attention to deadlines particularly regarding grant compliance and monitoring sub-grant and contract relationships
  • Strong process orientation with sensitivity to quality, timelines, and organizational systems
  • Strong writing, database management and proofreading skills
  • Excellent written and oral communication skills
  • Ability to work well in a team as well as to work independently with minimal supervision
  • Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Skype, GoToMeeting), with CRM database (Salesforce) and budgeting preferred
  • Strong organizational skills and an acute attention to detail
  • International experience preferred, with fluency in French, Spanish, German, Mandarin, Portuguese, Bahasa Indonesia or Hindi a plus.

How to Apply

Qualified applicants must apply online at to be considered.

The World Resources Institute ( is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI’s policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.