Turkey nationals: UNDP-GEF Programme Associate

United Nations Development Programme (UNDP)

Istanbul, , TR

Background
 

The Bureau for Policy and Programme Support (BPPS) has corporate responsibility for developing all relevant policy and guidance to support the results of UNDP’s Strategic Plan.  BPPS’s staff provides technical advice to Country Offices, advocates UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogue initiatives, South-South and Triangular cooperation initiatives and engages in UN inter-agency coordination in specific thematic areas. 

The Cluster on Sustainable Development focuses on integrating UNDP’s economic, social and environmental work into a coherent sustainable development policy and programming framework. It seeks to provide an integrated package of services covering all strands of sustainable development, including on integrated development planning and inclusive and sustainable growth, sustainable livelihoods and economic recovery in post crisis situations and natural capital and the environment.

Based in UNDP’s Bureau for Policy and Programme Support, Sustainable development Cluster, the UNDP-Global Environmental Finance Unit (UNDP – GEF Unit) helps countries achieve the simultaneous eradication of poverty and significant reduction of inequalities and exclusion by assisting Country Offices in accessing environmental finance for sustainable development. This objective is achieved through five inter-related areas of work: (i) sustainable management of ecosystem goods and services; (ii) scaling up of climate change adaptation and mitigation; (iii) sustainable, affordable and accessible energy services; (iv) sustainable management of chemicals and waste; and (v) improved water and ocean governance. These areas of work are fully aligned with the four environmental outputs of the UNDP Strategic Plan.

UNDP is an accredited implementing entity to the following environmental vertical funds: (i) the funds managed by the Global Environment Facility (GEF): the Global Environment Facility Trust Fund (GEF TF), the Nagoya Protocol Implementation Fund (NPIF), the Least Developed Countries Fund (LDCF), and the Special Climate Change Fund (SCCF); (ii) the Adaptation Fund (AF); and (iii) the Green Climate Fund (GCF). As an Implementing Agency for these funds, UNDP offers countries highly specialized technical services for eligibly assessment, programme/project formulation, due diligence, mobilization of required co-financing, project implementation oversight, results management and evaluation, performance-based payments and knowledge management.

The UNDP-GEF Unit is responsible for providing leadership, technical support and implementation oversight to the delivery of GEF Trust Funds. The Unit is organized into a number of substantive technical teams with staff located in both HQs and UNDP’s Regional Hubs in Addis Ababa, Istanbul, Panama, and Bangkok, and with a decentralized structure in terms of financial, operational, and budget managements with authority delegated to respective managers located in HQ or in the region.

The GEF Trust Funded projects in Europe and CIS are supported at the national level by UNDP Country Offices (COs) and at the regional level by Regional Coordination Units (RCUs). The projects are located in Anglophone, Francophone and Russophone countries.

Under the overall supervision of the UNDP-GEF Regional Technical Advisors (RTAs) and direct coordination and guidance of the corresponding Regional Team Leader (RTL), the Programme Associate will facilitate the effective delivery of GEF’s portfolio in Europe and CIS, by providing support and oversight throughout the development, implementation, monitoring/evaluation and closure of UNDP-GEF projects. This includes an effective portfolio data management and monitoring, to maximize COs’ timely compliance with UNDP and GEF requirements.

The Programme Associate will work in close collaboration with the Operations, Programme and Project teams in the CO and UNDP-GEF HQs global team/staff to resolve complex programme-related issues and to ensure a consistent quality service delivery.

The UNDP-GEF RCU will be filling three Programme Associate positions to work with its technical teams in Climate Change Mitigation and Ecosystems and Biodiversity in RBEC countries and Climate Change, Ecosystems and Biodiversity, Water and Oceans and Climate Change Adaptation in RBAS countries.

 
Duties and Responsibilities
 

Summary of key functions:

  • Management and Support to projects under development (pipeline);
  • Monitoring and support to projects (after GEF approval);
  • Portfolio Monitoring and Support (includes projects under development and under implementation);
  • Country Office Capacity Support;
  • Self-Development, Learning, Knowledge Management.

Management and Support to projects under development (pipeline)

  • Coordinate document processing related to project development in the region (regional and country level projects) as relevant to all stages of the project cycle;
  • Collection, analysis and checking for accuracy and consistency of information against established formats;
  • Updating the UNDP-GEF project data base (PIMS);
  • Tracking required information for project completion and/or processing requirements;
  • Following-up on correspondence with project proponents, Country Offices (COs) and UNDP-GEF Headquarters; and
  • Processing documentation for submission, including final quality check regarding accuracy and compliance with formats and guidelines.

Expected Results: Projects under development are fully compliant with UNDP and GEF requirements.

Monitoring and support to projects (after GEF approval)

  • Effective communication to COs on the processes relating to Delegation of Authority (DOA) and ensure COs receive a DOA Letter and the approved final UNDP Project Document and any other associated/necessary documents and requested clearance (including financial and technical clearance) in a timely manner once UNDP-GEF receives an approval/endorsement from a source of funds;
  • Ensures Annual Work Plans are submitted for Regional Technical Advisor’s (RTA) approval and Authorized Spending Limit (ASL) issuance;
  • Assist the Regional Technical Advisors in reviewing projects’ annual and multi-year work plans in a timely manner, ensuring compliance with Donor requirements in terms of budgeting and identify irregularities;
  • Assist the Management and Programme Support Analyst in regional portfolio analysis, in particular, ensuring all data necessary for the analysis is collected from COs and consistent for any specific projects under his/her portfolio; 
  • Assist COs in completing budget revision processes in time for on-going projects under his/her portfolio.

Expected Results: Effective monitoring and timely support to projects after GEF CEO endorsement ensuring all UNDP and GEF timelines and milestones are met.

Portfolio Monitoring and Support (includes projects under development and under implementation)

  • Ensure all project information in UNDP-GEF database (PIMS) is correct and up to date at all time from the creation of a project in PIMS until the project’s operational and financial closure for projects under his/her portfolio;
  • Monitor project delivery and submission of progress reports and budget revisions for the region, identifying reasons for shortfall in delivery and alert RTAs of any projects with concerns;
  • Undertake financial monitoring of the portfolio in the region and analyze individual projects’ budgets and budget revisions in close coordination with the COs and RTAs;
  • Assist in all aspects of regional portfolio management, including tracking of standard project related management actions, monitoring and evaluation requirements and progress reports (TPR/APR, PIR) including processing of required documentation;
  • Maintains the electronic project data base fully updated and, where necessary, organizes and maintains hard-copy files of all projects and associated information and official documentation;
  • Assist in the preparation, updating, and dissemination of PowerPoint and other presentations and in managing dissemination of information that describe the work and achievements of UNDP-GEF via the media;
  • Conduct financial follow-up and advise Country Offices (or executing agencies in case of regional or global projects without Project Principle Resident Representatives) with regard to the deployment of the funds and the project closure, as well as, the preparation of the quarterly reports flagging to the RTA any discrepancies, need for action, or progress in disbursement;
  • Maintain close contact with COs on projects in varying stages of the project cycle, tracking project development and/or implementation progress against established time-frames for project maturation and/or the attainment of implementation milestones as indicated in project annual work plans, recommending courses of action as appropriate and bringing to the RTAs’ attention all technical issues that require attention/resolution;
  • Draft correspondence and assist with other administrative tasks, as required;
  • Backstop other members of the Team and performs ad-hoc tasks, as required, to ensure the Team will deliver at the highest standard;
  • Support in all aspects of the organization of meetings, seminars, and workshops including making timely conference room booking, assisting in preparing, sending, and following up on invitations, agendas and/or background documentation, etc.

Expected Results: Effective monitoring and timely support to projects under implementation ensuring all UNDP and GEF timelines and milestones are met.

Country Office Capacity Support

  • Managing information flow between COs and HQ on the regional portfolio to meet all reporting requirements;
  • In coordination with RTAs, advise environmental focal points on procedural issues, approval processes and associated time-frames related to UNDP-GEF project cycle management, according to the UNDP POPP, UNDP-GEF Programming Manual, and any other appropriate Advisory Notes and guidelines;
  • Assist COs, Europe and CIS Team, or HQs on staff recruitment processes and consultant procurement processes, including the development of TORs, finalizing advertisements, long and short listing, organizing interviews, ensuring necessary records and documentation throughout the recruitment process, etc., as requested by RTAs;
  • Work in close collaboration with the UNDP-GEF Management and Programme Support Unit and the operations, programme and projects’ staff in COs as required for resolving complex issues related to project administration or portfolio management;
  • Organize UNDP-GEF training programmes and workshops in the region as appropriate, including logistics, communications with COs, documentation requirements, and any other logistical and administrative support.

Expected Results: Country Offices are supported effectively and efficiently to ensure they meet UNDP and GEF timelines and milestones.

Self-Development, Learning, Knowledge Management

  • Learn from and contribute to corporate knowledge tools including programming manual and PA training manuals;
  • Organize and participate in UNDP-GEF training programmes and workshops as required, oversee logistics, documentation, and preparation/review of budget and authorization of expenses;
  • Coordinate focal area knowledge management activities. Manage dissemination of information through Power Point or similar means, resulting in public awareness of the work and achievements of UNDP-GEF;
  • Undergo training in UNDP and GEF programme requirements.

Expected Results: The PA continually learns from and improves the effectiveness of corporate knowledge tools, training programmes, marketing and communications, and contributes to the overall UNDP-GEF knowledge management.

 
Competencies
 

Core

Innovation

  • Ability to make new and useful ideas work

Leadership

  • Ability to persuade others to follow

People Management

  • Ability to improve performance and satisfaction

Communication

  • Ability to listen, adapt, persuade and transform

Delivery

  • Ability to get things done

Technical/Functional

Primary

Quality Assurance

  • Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled

Results-based management

  • Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results.

Data Management   

  • Ability to organize and retrieve data in a useful fashion

Data Analysis           

  • Ability to evaluate data and derive relevant findings.

Monitoring and Evaluation       

  • Knowledge of methodologies, tools, systems and apply practical experience in planning, monitoring, evaluating and reporting.

Secondary

Knowledge Management

  • Ability to efficiently handle and share information and knowledge

Project Management

  • Ability to plan, organize, motivate, and control resources, procedures and protocols to achieve specific goals
 
Required Skills and Experience
 

Education:

  • Secondary education preferably with specialized certification in Business or Public Administration, Finance or related area;
  • A University degree in Economics, Political Sciences, Social Sciences, Natural Resources Management or other closely related fields desirable;
  • Certification in project management would be an added advantage.

Experience:

  • Minimum of 6 years of experience in financial resources management, budget management or Administrative support functions;
  • Solid experience in project oversight and/or management highly desirable;
  • Knowledge of tools and methodologies to follow-up on projects or project cycle management;
  • Experience at the national or international level with organizations that manage grants is an advantage;
  • Demonstrated interest in the environment is an asset;
  • Mastery in the usage of computers and office software packages (MS Word, Excel, as a minimum, database management as a plus) and demonstrated experience in web research;
  • Good knowledge of an ERP System (such as Atlas) and UNDP Procurement, Finance and Accounting structure will be considered an advantage;
  • Knowledge of UNDP-GEF is an advantage. 

Language Requirements:

  • Fluency in written and spoken English and Turkish;
  • Knowledge of Russian, French, and/or Arabic strongly desired;
  • Proficiency in other UN languages is an asset.
 
Disclaimer
 

Important applicant information

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POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED

LANGUAGE REQUIRED