Under the guidance and direct supervision of the Assistant Country Director, Environment and Climate Change Unit, the Programme Officer is responsible for management of UNDP programme portfolio related to climate change and disaster risk management. The Programme Officer analyzes political, social and economic trends and leads formulation, management and evaluation of programme activities within his/her portfolio, provides policy advisory services.
The Programme Officer supervises and leads programme support staff, coordinates activities of the projects’ staff. The Programme Officer works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP Regional/HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.
Duties and Responsibilities
Summary of Key Functions:
- Implementation of programme strategies
- Ensures effective management of the CO programme in the area of climate change and disaster risk management, focusing on quality control from formulation to implementation of the country programme
- Ensures provision of top quality advisory services and facilitation of knowledge building and management
- Ensures the integration of Gender concerns in programme planning and execution
- Ensures creation of strategic partnerships and implementation of the resource mobilization strategy
- Ensures integration of various programmatic functions
- Provide support to government in Policy Implementation at National and Provincial level
- Provide guidance to unit staff in interventions with the government and private sector
- Mobilizing resources and management of development projects with CSO’s
- Ensures implementation of programme strategies focusing on achievement of the following results:
- Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to UNDAF, CPAP and other documents.
- Identification of areas for support and interventions within the thematic/sectoral areas assigned.
- CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.
2. Ensures effective management of the CO programme within the climate change and disaster risk management area, focusing on quality control from formulation to implementation of the country programme achieving the following results:
- Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results.
- Design and formulation of CO programme related to climate change and disaster risk management, ensuring closer integration of both subjects in all relevant UNDP activities, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
- Articulation of disaster risk management priorities and best practices and their integration into environment and climate change portfolio, particularly those relating to climate change adaptation
- Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of projects.
- Follow up on audit recommendations. All exceptions are timely reported.
- Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
- Support programme management in other practice areas as required
3. Ensures provision of top quality advisory services in the area of climate change and disaster risk management and facilitation of knowledge building and management focusing on achievement of the following results:
- Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
- Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
- Sound contributions to knowledge networks and communities of practice. Organization of trainings for the operations/ projects staff on programme issues.
- Contribution to knowledge building and policy development in support of the integration in climate change and disaster risk management in UNDP programming documents and activities.
4. Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the Management Support and Programme Team focusing on achievement of the following results:
- In close consultation, with Technical Specialist, development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
- Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
5. Policy Implementation at National and Provincial level
- Review National Policy on Climate Change and other relevant policies and develop action plans that promotes the implementation of the policy at the national level
- Review National Disaster Management Policy and provincial disaster act and develop implementation strategies in close collaboration with the national and provincial counterparts
- Generating strategic policy dialogue with the government on relevant thematic areas and propose priority actions that enables smooth implementation by also forging multiple partnerships and engage various relevant stakeholders in order to ensure maximum ownership in this regard
- Collaborate with relevant government departments and provide support to counterparts in addressing policy gaps and develop strategy to address those gaps through stakeholder engagement
6. Decision Making in ongoing interventions with the government and Private sector
- While carrying out day to day programme engagements, the progarmme officer will require to take on spot decisions that are in line with the country office policies and strategies
- Crucial decision making is required while creating and strengthening partnerships with the private sector, thus generating more resources and enabling new partnerships
7. Ensures integration of various programmatic functions into implementation of Disaster Risk Reduction and Climate Change interventions
- The programme officer will ensure to carry out in depth analysis of the programme at the designing and implementation phase to create synergies and in order to save resources and develop partnerships
- The DRR and CCshall be integrated into ongoing and planned initiatives and the programme officer will ensure its better impact on the ground
- The integrated strategy will be devised for each project and the programme officer will ensure its ownership at cross-sectoral level
8. Mobilizing resources and management of development projects with CSO’s
- The programme officer will be required to engage with international entities and generate funds for small and medium sized projects of prioritized thematic areas, to be implemented by CSOs to further build their institutional capacities
- He/She will also engage local CSO’s in implementation of the projects across Pakistan
Impact of Results
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Advocacy/Advancing A Policy-Oriented Agenda
Preparing information for advocacy
- Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
Results-Based Programme Development and Management
Contributes into results through primary research and analysis
- Assesses project performance to identify success factors and incorporates best practices into project work
- Researches linkages across programme activities to identify critical points of integration
- Monitors specific stages of projects/programme implementation
- Analyzes country situation to identify opportunities for project development
- Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
Building Strategic Partnerships
Maintaining a network of contacts
- Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
- Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Innovation and Marketing New Approaches
Enhancing processes or products
- Generates new ideas and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies/best practices/new approaches
Providing inputs to resource mobilization strategies
- Analyzes information/databases on potential and actual donors
- Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies and new approaches
Job Knowledge/Technical Expertise
Fundamental knowledge of own discipline
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Preparing information for global advocacy
- Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
- Identifies and takes advantage of opportunities for advocating for UNDP’s mandate
Establishing effective client relationships
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Anticipates client needs and addresses them promptly
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Required Skills and Experience
- Master’s Degree or equivalent in Climate Change, Environmental policy/management, Social Sciences, Project Management, Disaster Risk Management or related field.
- 02 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects. Experience in the usage of computers and office software packages, experience in handling of web based management systems.
- Fluency in the UN and national language of the duty station.
HEC attested degrees are a prerequisite for employment at UNDP. During the recruitment
processcandidates may be required to present HEC attested degrees.
Foreign Qualified Candidates: Foreign degree holders shall be required to(i) Present a
verification/certification letter from the university verifying the degree & student enrollment, orii) Foreign degree Equivalence Letter from HEC.
UNDP provides the Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply (local and internal VA)
United Nations Development Programme (UNDP) does not charge fee at any stage of the
recruitment process including application, interviews, selection or induction etc. Moreover, UNDP does not concern itself with any information on the applicants bank account