Programme Management Officer

Nairobi, , KE

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
UNEP’s Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This position is located in the Biodiversity & Ecosystems Services Branch (BESB), Biodiversity Unit, at the Nairobi duty station. Under the direct supervision of the Senior Programme Management Officer, the incumbent shall perform the following duties:


A.Project Identification and Development:
a. Identifies relevant and eligible project concepts and seeks concepts’ clearance from Senior Programme Officer (SPO);
b. Advises project proponents on how to revise concepts when required;
c. Presents and defends concepts at the Project Approval Group (PAG);
d. Advises on the preparation of the Project Preparation Grant (PPG) requests for submission to the Global Environment Facility (GEF);
e. Monitors GEF project milestones;
f. Addresses GEF Secretariat and the Scientific and Technical Advisory Panel (STAP) reviews and ensures that PAG recommendations are considered in further project development by the executing agency;
g. Supervises PPG execution In accordance with UNEP and GEF policies and procedures;
h. Supports the executing partner in mobilizing co-finance for the project;
i. Ensures that a PPG completion report and financial reports are available upon completion of activities;
j. Verifies project proposals before submission to SPO and GEF management for Project Review Committee (PRC) review;
k. Follows up with GEF Secretariat during the project review process
l. Works with the Fund Management Officer (FMO) to internalize the project document.
B. Supervision of Project Implementation:
a. Prepares project supervision plans for all projects under his/her portfolio for their entire duration and periodically updates them;
b. Organizes and manages the project inception meetings;
c. Provides oversight to project execution;
d. Participates in the Steering Committee meetings and ensures that the Steering Committee fulfills its function;
e. Regularly monitors project progress and performance and rates progress;
f. Periodically assesses project assumptions and monitors risk;
g. Monitors reporting by project executing partners and provides prompt feedback on the contents of the report;
h. Prepares project reports.
i. Maintains adequate project-related documentation;
j. Assists with the preparation of project revisions;
k. Assesses the need to conduct mid-term independent evaluation;
l. Supports the project terminal evaluation;
m. Takes responsibility to ensure that project is financially closed in a prompt manner after completion of project activities.

C. DGEF Knowledge Management and Data Management:
a. Identifies and codifies lessons emerging from project implementation;
b. Ensures accuracy and completeness of project data;
c. Contributes to project data reconciliation exercises within DGEF and with the GEF Secretariat;
d. Identifies media and other outreach opportunities and materials and contributes project information and written materials to be used.
e. Participates and contributes to any events organized by GEF and UNEP to disseminate information on project results and lessons.

D. UNEP and GEF corporate tasks:
a. Contributes to Council document reviews as needed;
b. Represents DGEF in UNEP and GEF-related meetings;
c. Participates in the UNEP Project Review Committee (PRC);
d. Provides input to UNEP and GEF policy and information documents as necessary;
e. Provides input to GEF corporate evaluations, including country portfolio evaluations, thematic evaluations and impact evaluations and to the preparation of the Management Action Record.

E. Performs any other related duties.


PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to develop sources for data collection. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


Advanced university degree (Master’s or equivalent) in biodiversity sciences, environmental sciences, natural resource management, natural resource policy, environmental policy, environmental economics or a closely related field. A first university degree with a combination of two years professional and academic qualifications may be accepted in lieu of the advanced degree.

Work Experience

A minimum of seven years of progressively responsible experience in biodiversity /land degradation or related field. Working experience in an international organization is an advantage as is knowledge of UNEP and GEF policies and procedures


English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.