Associate Programme Management Officer

Nairobi, Kenya 🇰🇪

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension.Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This position is located in Marine Coastal Ecosystem Branch at the Nairobi duty station. Under the direct supervision of the Head, Secretariat for the Nairobi Convention


Project Planning and Execution
·Participate in the development, implementation and evaluation of all activities specified in the UNEP/GEF project entitled “Implementation of the Strategic Action Programme for the protection of the Western Indian Ocean from land-based sources and activities (WIO-SAP)” Project Document and ensure timely completion, review of relevant documents and reports, identification of problems and issues to be addressed and proposing corrective actions; liaising with relevant parties and identifying and tracking follow-up.
·Carry out basic research on selected aspects of project, operations and other activities, etc., to include collecting, analyzing and presenting statistical data and other information gathered from diverse sources.
·Contribute to the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications, etc. resulting from project activities
·Provide substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying and proposed participants, handling logistics, preparation of background documents and presentations, etc. for regional task teams and working groups.

Preparation and Review of project Documents
·Preparation of materials for annual workplans and follow-up on their implementation.
·Prepare working documents for discussion at the meetings of task teams and working groups;
·Review all technical reports prepared and submitted to the Project Management Unit by consultants, national and regional institutions and provide feedback.
·Review all proposals for the in-country interventions prepared and submitted to the Project Management Unit by national and regional institutions, NGOs, CBOs and provide feedback.
·Assist in reviewing of all technical guidelines, standard manuals, best practices documents, management plans, etc. submitted to the Project Management Unit by national and regional institutions, experts, NGOs, CBOs and provide feedback for their improvement.

Coordination of in Country Project Activities
·Participate in or lead field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
·Support coordination of activities related to budget and funding (project activity budgets, and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
·Support activities on capacity building to enable WIO-SAP project participating countries to fully take part, own and benefit from the Western Indian Ocean clearinghouse and information sharing system
·Provide ready access, through the Western Indian Ocean clearinghouse and information sharing system to, scientific, technical, environmental, legal and policy level information on the Western Indian Ocean coastal and marine environment.
·Develop an enabling environment for assessment of the coastal and marine areas through advocacy of standards necessary to acquire, process, store, distribute and improve utilization of essential data in the countries
·Contribute to maintenance of the clearing house mechanism for the Nairobi Convention by providing information on all project activities in the region ensuring free flow of information between the project, partners and users

Communication to partners
·Facilitate distribution of outputs and publication of substantive reports and other materials resulting from Project Activities.
·Collaborate with evaluation team during the project mid-term and terminal evaluation, and provide all information requested by the evaluation team;
·Undertake outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
·Prepare and disseminates project newsletter keeping all interested parties and stakeholders informed of project progress
Undertake any other tasks as may be assigned to him/her in the field of his/her competence


•Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to develop sources for data collection. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.


Advanced university degree (Masters or its equivalent) in the field of marine science or in an environmental science related field with training in tropical marine science. A first university degree with a combination of two years professional and academic qualifications may be accepted in lieu of the advanced degree.

Work Experience

A minimum of two (2) years of progressively responsible experience in coastal and marine environment is required. Experience working in a regional or international project in the Western Indian Ocean region is an advantage. Experience in project management and Geographic Information Systems (GIS ) web mapping is desirable .


English and French are the working languages of the United Nations Secretariat. For this position fluency in oral and written English is required. Working knowledge of French language is desirable


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.