Location: Slovyansk, Donetska oblast with frequent travels to NGCA (30% NGCA) and trips to Kiev for coordination meetings
Starting date: ASAP
Duration: 12 months with the possibility of extension
People in Need (PIN) has been active in Ukraine since early August 2014 and the humanitarian programs have been rapidly expanding since then. Currently, PIN belongs to major humanitarian actors in Eastern Ukraine while providing neutral and independent humanitarian aid to conflict-affected people. So far PIN has implemented number of emergency food, NFI, shelter, protection, livelihoods and WASH interventions and supported more than 500 000 vulnerable IDPs, returnees and host communities.
The PIN representative office is located in Kyiv. PIN field office in Slavyansk functions as the main base for PIN’s humanitarian operations in the government-controlled area and supporting office for the PIN field office in Stakhanov (LPR). PIN works in urban and rural locations, providing assistance to IDPs and other conflict-affected populations through Shelter and NFI assistance, WASH, Food assistance, Protection and Livelihoods. Focusing on the assistance to the IDPs, returnees and population living in the contested areas, expanding its program to more recovery and stabilization type of activities. PIN’s main donors in Ukraine currently include ECHO, OFDA, DFID, UNHCR, UNDP and WFP.
For projects in Ukraine, please see more at https://www.clovekvtisni.cz/en/humanitary-aid/country/ukraine.
The Technical Advisor’s (TA) primary focus is to provide national program manager/s (PMs) and the program teams with supervision in WASH/SHELTER sector to identify and implement high quality WASH/SHELTER rehabilitation activities on Government controlled area (GCA) and Non-government controlled area (NGCA) of eastern Ukraine which are appropriate and comprehensive, in conformity with overarching PIN’s strategy and the standards set internationally. TA will support capacity-building activities to support national PMs/their Deputies and the teams to have adequate capacities to develop proposals, prepare reports and to negotiate with donors and partners, etc. Her/his main responsibility is to ensure and supervise quality WASH/SHELTER rehabilitation programming that responds to the needs of vulnerable populations. S/he will also identify new WASH/SHELTER advocacy issues and recovery programming based on ongoing assessments, analysis and coordination with other agencies. The TA’s work is expected to bridge current emergency programming, into short/ medium-term recovery, and to further contribute to the development of a longer-term strategy within the concerned sectors. The TA is expected to continually validate and develop the short- and long-term WASH and SHELTER strategies, based on field reality and new funding opportunities. The TA will also ensure strong collaboration and coordination with other actors in the sector, especially cluster partners and authorities.
The TA reports to Head of Program Implementation (line manager) and with functional management by Head of Program Development and Quality Assurance based in Slovyansk. TA works closely with WASH/SHELTER national PMs/Deputies and the teams – on both sides, GCA and NGCA – to provide them capacity-building support to implement PIN WASH/SHELTER rehabilitation program. TA works closely with other relevant TAs and the Head of Program Development and Quality Assurance.
The TA represents PIN – together with national PM/s – in relevant cluster and sub-cluster meetings and meetings with authorities at the national/regional levels as possible and other related meetings as required.
Programming and Coordination
- Supervise national PMs/Deputies to establish, monitor and support the project teams in achieving WASH/SHELTER related objectives;
- Provide programmatic and technical oversight for WASH/SHELTER programs as appropriate;
- In consultation with Head of Program Development and Quality Assurance support WASH/SHELTER proposal development and coordinate multi-site proposals;
- Quality assurance of donor reports, advocacy and policy notes;
- Work closely with Assessment, Monitoring and Evaluation Unit to ensure that program activities are being appropriately monitored and evaluated;
- Work closely with Head of Program Development and Quality Assurance, TAs and national PMs/Deputies of the other programs to identify possible synergies and enhance relevance, integration, protection mainstreaming, cost-efficiency etc.
Strategic program development
- Identify opportunities to increase scope and quality of PIN programming and contribute to the development of the PIN strategy (emergency and resilience building/early recovery/development);
- Identify gaps and opportunities for PIN interventions and participate in enhancing integration in all field sites as relevant;
- Supervise national PMs in gathering of information and contributing to proposal development, including working with field teams to ensure accurate assessments, planning of suitable activities and preparation of log frames with SMART indicators;
- Contribute to the development and regular update of the program strategy as needed.
Reporting, information sharing and advocacy
- Supervise national PMs/Deputies to ensure timely and regular project documentation and reporting on the project – including performance/progress assessments against pre-defined project objectives, outputs, activities and indicators;
- Maintain up to date knowledge of WASH/SHELTER issues and share this information with teams and senior management as appropriate;
- Ensure sharing of experiences, lessons learned, and good practice across sites and from other PIN country programmes and promotion of learning from relevant best practices internally and externally
- Supervise national PMs in preparation of donor reports for WASH/SHELTER rehab components for submission;
- Manage information flows to and from field sites, including updates into and from Cluster, Coordination and other relevant meetings;
- Support the Head of Program Implementation in ensuring that WASH/SHELTER related information products are standardized and kept up to date, e.g. site reports, briefing notes and coordinate news/interest piece and press releases;
- Collect evidence-based advocacy messages and channels them timely to PIN Advocacy and Program Development Manager, PIN Shelter Cluster Co-Chair and Country Director and to other relevant colleagues and partners.
- Represent PIN – together with national PMs – at national and regional level clusters and authorities as well as other related meetings and establish strong links with all actors and stakeholders; contribute to responding to the requests for information from clusters and related sub-clusters;
- Maintain close collaboration and good relations as required with donors and other partners (NGO, local authorities, etc.);
- Work to increase the profile of PIN as an actor in Ukraine.
Financial and Operational monitoring
- Supervise national PMs/Deputies to ensure that program activities are adequately budgeted for in preparation of budgets and proposals;
- Supervise national PMs/Deputies to follow up expenditure of program components to ensure accurate and timely expenditure (Budget follow up);
- Supervise national PMs/Deputies to support procurement and logistical aspects of programmes to ensure program activities are well planned and managed in accordance with PIN policies and procedures.
Organisation, administration and personnel management
- Provide technical questions and support to interviews for WASH/SHELTER national staff;
- Participates in line managed staff’s appraisals and definition of Individual Action Plans.
Training and capacity building
- Provide capacity-building support to national PMs/Deputies and the teams to have adequate capacities to develop proposals, prepare reports and to negotiate with donors and partners;
- Provide oversight of technical aspects of WASH/SHELTER staff / local Implementing Partners’ work and identify training needs;
- Provide regular contact and support to all program staff / local Implementing Partners’ working on WASH/SHELTER activities;
- Identify gaps and weaknesses in technical capacity of PIN staff / local Implementing Partners’ and prepare a training plan to address them;
- Contribute to roll out of the agreed plan in all sites including preparation of materials and training reports and follow up to the trainings.
- Extensive experience in implementing emergency programs; experience with WASH and/or SHELTER programming with focus on rehabilitation, management and coordination strongly welcome
- Proven capacity to supervise and coach staff
- Ability to analyse information, evaluate options and to think and plan strategically
- Strong familiarity within the region and understanding of local dynamics. Previous work experience in Ukraine is appreciated
- Experience in humanitarian and/or recovery responses (direct implementation and through local partners)
- Familiarity with conflicts settings
- Strong people and budget management experience
- Approachable, good listener, builds and maintains effective relationships with colleagues, team members and external partners including at community level
- Ability to create a team environment and coordinate with other departments
- Ability to manage time, prioritize tasks, respond quickly to requests
- Reliable and self-reliant personality
- Excellent spoken and written English
- Desirable good knowledge of spoken Russian and/or Ukrainian
PIN benefits package:
- Starting salary 2400 – 2 500 EUR EUR (per diems included)
- Standard financial bonuses are paid half-yearly according to the performance evaluation (maximum total amount of bonuses paid within one year equals to one monthly salary)
- Local accommodation covered 100 %
- Type of contract: consultancy contract (meaning you would get the full salary mentioned above net, being responsible for any taxation in your home country yourself)
- Duration of the contract: 12 months
- Reimbursement of travel expenses with travel to the country of residence once per every 6 months of work
- Reimbursement of costs of visas and vaccinations; assistance with visa application procedure
- Medical helpdesk and psychological consultation available online
- Medical travel insurance
- 25 days of paid leave annually (compensational leave: if it occurs necessary to work over weekend or on holidays is compensated proportionally 1:1)
How to apply:
Interested applicants for the position should send their CV and cover letter as soon as possible via green button “APPLY“. As a subject please use “WASH/Shelter Advisor”.
Please note that only the short-listed candidates will be contacted. Thank you.