Consultancy - Event Manager for Environment and Emergencies Forum/GSA - JEU via ReliefWeb

Geneva, Switzerland 🇨🇭

Duties and Responsibilities:

The Event Manager will be responsible for supporting the UN Environment/OCHA Joint Unit (JEU) in the organization of the Environmental Emergencies Forum and Green Star Awards (GSA) that will take place in September 2017 in Nairobi. To this end, the consultant will work with JEU colleagues and environmental emergency response partners, supporting JEU in organizing the Forum and GSA, drafting reports for the follow up, and helping on duties related to the two events.

The work is carried out in the overall context of the environmental emergency preparedness and response work of the United Nations Environment Programme (UN Environment)/United Nations Office for the Coordination of Humanitarian Affairs (OCHA) Joint Unit (JEU). The JEU is integrated in the Emergency Preparedness and Environment Section within the Emergencies Services Branch at OCHA Geneva.

Background

The JEU was established in 1994 as the United Nations mechanism to mobilize and coordinate emergency assistance to countries affected by environmental emergencies and natural disasters with significant environmental impact. The JEU responds to environmental emergencies by coordinating international efforts and mobilizing partners to assist affected countries requesting assistance. By pairing the environmental expertise of UN Environment and the humanitarian response network coordinated by OCHA, the JEU ensures an integrated approach in responding to environmental emergencies. The JEU also works on environmental emergency preparedness; to raise awareness among communities, disaster responders, governments, and industries on the impacts of environmental emergencies and the presence of hazardous materials that may be released during a disaster. Since its establishment 22 years ago, the JEU has responded to requests for emergency assistance from 87 countries. The Unit has access to resources made available through its extensive range of 25 different networks and partnerships.

In 2015 AGEE (Advisory Group on Environmental Emergencies) has become the Environment and Emergencies Forum (EEF), an open platform organised as a conference to raise awareness, advocate for action, and create partnerships across stakeholder groups. The previous Steering Committee has been replaced by a smaller, more active Strategic Advisory Group on Environmental Emergencies (SAGEE). The EEF brings together key government, industry, academic, and non-governmental representatives from around the world to improve prevention, preparedness, response and overall resilience to environmental emergencies. Participants include: representatives of UN member states, UN agencies and programmes, regional organizations, humanitarian actors, disaster response authorities, academia and research facilities, private sector, industry groups and donors involved in the field of environmental emergency preparedness and response. In 2015, the event was held in Oslo and this year it will be held in Nairobi.

Outputs / Work Assignment

The Event Manager is to support the JEU, reporting to the JEU Programme Officer, on all issues related to the EEF and GSA, with specific emphasis on registration management, session planning, forum document preparation, stakeholder communication and reporting. Specifically, the Event Manager will be responsible for the following:

  • Keep track of registration lists: Prepare list of participants, confirmation with invitees prior to the event, manage registration;

  • Act as overall focal point for sessions’ organization – liaising with session focal points and coordinating with staff, partners and speakers;

  • Oversee the preparation of Forum documentation: session documents, participants booklet, past activities report and others;

  • Oversee the implementation of the EEF communication plan: liaising with stakeholders and drafting messages, social media highlights and notes on Forum preparations and outcomes;

  • Support logistical preparation and execution of the event;

  • Support in the procurement of meeting packages, other supporting materials and stationery;

  • Draft the Forum proceedings in consultation with session focal points;

  • Performs other duties as required.

  • Duty Station

  • Geneva-based

    Ultimate results of service:

    • EEF registration and planning process smoothly managed;

    • EEF organized with Forum documents, reports and news items produced on time;

    • Follow up on GSA registration and support on organization of the Award Ceremony

    Qualifications, Skills and Competencies

    • Advanced degree in one of the following fields: event planning, communications, social sciences communication, public relations, business administration and management;

    • At least one year of progressively responsible experience and a track record in project management, event planning

    • Familiarity with international organizations involved in humanitarian response and environment – roles, responsibilities and mandates,

    • Strong leadership skills; capacity to prioritize and manage a diverse range of partners, projects and activities;

    • Experience in preparation of analytical reports and reviews;

    • Familiarity with social media, technology and communication technologies required

    • Proficiency in English;

How to apply:

All applicants are requested to submit a completed United Nations Personal History Profile (PHP) and a cover letter by email to [email protected]. In the subject of your email please state “Consultancy – JEU-Event Manager” and your full name. The requested documents should be attached as pdf file, with the title formatted as follows: FAMILY NAME_given name.pdf. For example: GREY_Joe _PHP.pdf.

Note that applications to United Nations Secretariat vacancies can be generated at Inspira recruitment system. You need to register your profile in Inspira (https://careers.un.org) and register at the Consultant Roster.

Note that applicants’ eligibility cannot be fully assessed if the personal history profile is not properly completed. Applications received after the deadline will not be accepted.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
“The United Nations does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED