World Resources Institute is a global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. Our 500 experts and staff work with partners in more than 50 countries; we have offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.
WRI is consistently ranked as the top global Think Tank working on environmental issues. In January 2016, WRI was again named the #1 environmental think tank in the world in a survey conducted by the University of Pennsylvania’s ‘2015 Global Go To Think Tanks index’.
Provides project management, financial and administrative support to assigned project/program.
The World Resources Institute’s Global Climate Program requires an experienced, detail-oriented and highly-organized individual to support a team of experts actively engaged in analysis and influence of the UNFCCC negotiation process, linkages between the Sustainable Development Goals and the Nationally Determined Contributions (NDCs), and related projects. Candidates with relevant professional experience in nonprofit management will gain additional insights at a leading global research organization, while having a direct impact on high-level climate change negotiations.
The Project Coordinator II will be responsible for budget management, grant compliance, managing contracts and subagreements, facilitating outreach efforts, and organizing international workshops. The position will also serve as WRI’s primary logistical lead for planning and executing participation and events at the annual UNFCCC Conference of Parties (COP) and secondary fora. Additional duties will include database management, communications support, reviewing and editing reports, and other appropriate duties as assigned. Prior experience working with complex funder requirements, such as direct experience with USAID, ADB, European Commission, UKFCO or similar, is preferred.
WRI is committed to ensuring gender equity across our program portfolios. As such, you may be expected to support attention to gender where appropriate.
The Project Coordinator’s main areas of responsibility will include the following:
Financial Management (25% time)
- Processes invoices and pay applications for projects in compliance with established governance.
- Assists project team in project closeout process including turnover documentation and financial reconciliation.
- Coordinates and advises on project budget management and reports under supervision.
- Review on a monthly basis the transactions and finances of all projects within the Initiative.
- Keep project budgets up to date in budgeting software and alert project manager on spend downs and upcoming deficits.
Conference & Event Support (25% time)
- Coordinate conference and event logistics for domestic and international workshops.
- Primary logistics lead for WRI participation in annual UNFCCC Conference of Parties (COP) event, including hotel, visa, equipment, venue, badges, catering, and misc. support in the planning, preparation and execution of WRI presence and side events at major annual conference.
- Travel up to 2 weeks may be required, but is not guaranteed. Average annual travel less than 5%.
Grant Management (20% time)
- Responsible for ensuring compliance with the terms and conditions of complex international and multi-lateral grants and contracts.
- Assist in the preparation and maintenance of subgrant and contract agreements with partners and contractors including follow-up needs to complete agreements on time
- Under direct supervision of the Project Manager, may monitor partners to ensure the timely and accurate submission of progress and financial reports
- Leads the drafting of grant proposal budgets and assists in the collection & submission of formal proposals for all grants.
- Submits all required grant forms as instructed by grant.
- Keeps timely and accurate information on donors and contacts.
- Supports donor and grants management by keeping database software up-to-date.
- Supports proposal documentation packaging for review and/or final distribution.
Program/Project Management (20% time)
- Prepares standard project status reports for project delivery team or work group, client and management.
- Keeps track of past performance and lessons learned information to use on future project preparation
- Processes documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders).
- Monitors program/project performance against contract requirements
- Coordinates outreach efforts on behalf of program/projects
Administration (10% time)
- Coordinate and schedule meetings regarding projects among team and assist in coordination of team’s planning process.
- Coordinate recruitment and manage onboarding of new staff members as needed.
Other duties may be assigned.
- Bachelor’s Degree required
- Minimum 1-2 years of relevant full time work experience is required, preferably in financial management, administration, or nonprofit operations
- Direct experience coordinating work under European Commission, USAID, or other complex international or multi-lateral donor preferred
- Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
- Attention to deadlines particularly with regard to grant compliance and monitoring subgrant and contract relationships
- Strong process orientation with sensitivity to quality, timelines, and organizational systems
- Strong writing, database management and proofreading skills
- Excellent written and oral communication skills, including the ability to work well in a team
- Ability to work independently with minimal supervision
- Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Skype, GoToMeeting), with CRM database (Salesforce) and budgeting preferred
- International experience preferred, with fluency in French, Spanish, German, Mandarin, Portuguese or Hindi a plus.
Final candidates will be required to complete a budgeting & writing exercise.
Salary and Benefits: Salary is commensurate with experience and skills. WRI offers a generous, comprehensive benefits package.
Relocation reimbursement not available for this position.
How to Apply
Qualified applicants must apply online at careers.wri.org to be considered.
The World Resources Institute (http://www.wri.org) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI’s policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.
Established in 1982, WRI is a non-profit 501(c)(3) organization respected globally by policymakers, non-governmental organizations, and corporate leaders.
WRI’s reputation is grounded in its excellent analysis, non-partisan approach, and high-impact results. We measure our success based on how our work helps to create real-world change on the ground—an approach we call “Managing for Results.”
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WRI fosters a culture of innovative ideas, working collaboratively, and thinking independently. WRI employees are driven by the organization’s mission and have the satisfaction of helping to create a more prosperous and healthy planet.
Learn more about our organization at www.wri.org.