The Manager will have managerial responsibilities for a portion of the IDEA Account portfolio as specified by the IDEA Senior Director or Senior Vice President, with particular emphasis on servicing IDEA accounts located on the west coast (primarily California, Nevada, Oregon, Washington, and/or Alaska).
IDEA Accounts are created when NFWF receives funds from environmental law enforcement actions, regulatory compliance actions, or permit proceedings. An example of a typical enforcement IDEA account would be one arising from a federal prosecution of a shipping company for violating the Oil Pollution Act or Clean Water Act. As part of the settlement of such a case, the prosecutors may require the company to pay funds (often called “community service” funds) to NFWF to be used for conservation projects that benefit the resources affected by the violation (e.g., fish, wildlife, habitat, etc.). An example of a typical permitting IDEA account would be the issuance of a State or Federal permit or other authorization for a development project that affects a wetland under the Clean Water Act or a listed species under the State or Federal Endangered Species Acts. Under the permit/authorization, the permittee may be required to pay funds to NFWF for specified mitigation purposes to compensate for the impact of the project on the wetland or listed species. The IDEA Department deposits these funds into dedicated accounts and works in a variety of ways to ensure the funds are obligated and disbursed to appropriate projects.
Currently, NFWF manages over 200 active IDEA Accounts in every region of the U.S. A significant number of these accounts are located in the State of California. The Manager will help coordinate the day-to-day programmatic and fiscal management of accounts within the IDEA portfolio as determined by the IDEA Senior Director (resident in San Francisco) or Senior Vice President (resident in Washington, DC). The Manager will work closely with the entire IDEA team as well as with the Departments of Finance, Science and Evaluation, Government Relations, and Development, as appropriate, to perform all required functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provide comprehensive and outstanding customer service to the organizations (primarily government agencies) directing funds into IDEA Accounts, and also to the beneficiaries and recipients of funds disbursed out of IDEA Accounts.
- Maintain a complete and up-to-date understanding of each IDEA Account subject to the Manager’s oversight.
- Collect, organize, and understand the “deposit documents” related to each IDEA Account subject to the Manager’s oversight. The deposit documents are the documents pursuant to which funds are sent to NFWF for deposit into an IDEA Account. These can include court orders, plea agreements, judgments, other legal settlements, permits, licenses, and similar legal or regulatory documents.
- Work with the Finance Department to establish new IDEA Accounts within NFWF’s financial systems and ensure proper coding of each new Account as and when received.
- Work with Agencies, other IDEA Account beneficiaries, and NFWF Program staff (as appropriate) to solicit, identify, and evaluate potential projects to be funded with monies in IDEA Accounts; this function may include facilitation of Requests for Proposals for appropriate projects and other project development activities.
- Once projects have been selected, lead the day-to-day management of the IDEA project contracting processes, including preparing initial drafts of contracts, facilitating contract negotiations, overseeing contract execution, processing project disbursements, reviewing project reports and deliverables, communicating with project fund recipients, reviewing and executing amendments, and closing completed projects.
- Prepare various financial reports for Agencies and other IDEA Account beneficiaries or partners with the assistance of NFWF Financial and Program staff on a regular basis; assist in the tracking of IDEA Account activity; and perform queries within Foundation financial and project databases (Deltek and EZGrants), as needed, for IDEA Accounts.
- At all times maintain a complete understanding of (1) the funds initially deposited into IDEA Accounts under the Manager’s oversight; (2) the projects that have been selected to receive funding from each Account; (3) the contracts that have been placed to document performance of those projects; (4) the disbursements that have been made from each Account for project costs and related administrative costs; and (5) the overall financial profile of each Account.
- Ensure the complete and timely satisfaction of all legal and regulatory requirements applicable to each IDEA Account under the Manager’s oversight. This may include, without limitation, reporting requirements, financial investment requirements, contracting requirements, project selection requirements, and fund termination requirements.
- Assist the IDEA Senior Vice President and Senior Director with drafting, negotiating and executing governing IDEA Account Agreements, as assigned.
- Participate in periodic IDEA docket reviews with IDEA Senior Director to keep internal stakeholders apprised of IDEA Account status.
SECONDARY DUTIES AND RESPONSIBILITIES
- Monitor cases, proceedings, and transactions giving rise to IDEA funds.
- Assist with IDEA marketing and business development materials.
- Participate in IDEA Departmental calls and meetings, Conservation Team calls, Partnership office meetings, and project slate reviews, as assigned.
- Maintain an understanding of the investment policies applied to IDEA Accounts.
- Participate in the ongoing assessment of the IDEA Department’s technology needs and how they are being met by the Foundation’s overall IT systems and architecture.
- As directed by the IDEA Senior Vice President or Senior Director, serve as the NFWF Representative for various meetings including project site visits, partner briefings, and IDEA program outreach, as needed.
- Recommend efforts to improve existing IDEA processes and policies.
MINIMUM QUALIFICATIONS (EDUCATION, EXPERIENCE, SKILLS)
- Minimum bachelor’s degree.
- Minimum two years’ experience in grant management in the nonprofit field, or four years’ experience in general contract or business account management.
- Experience in environmental law, environmental regulation, and/or natural resource conservation or management preferred.
- Excellent written and oral communication skills and interpersonal skills.
- Excellent attention to detail, organizational, and follow-through skills.
- Flexibility and ability to work both independently and in a team in a rapidly changing environment.
- Computer proficiency, including e-mail, databases, spreadsheets, financial systems, contract/grants management systems, and word processing.
- Experience in real estate transactions is valued.
- Knowledge of, or willingness to learn, operative provisions of key environmental laws, regulations, guidance, and policy.