Programme Management Officer

Geneva, Switzerland 🇨🇭

Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Org. Setting and Reporting

Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNISDR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less developed countries.. Led by the United Nations Special Representative of the Secretary-General for Disaster Risk Reduction (SRSG/ASG), UNISDR has over 100 staff located in its headquarters in Geneva, Switzerland, and in regional offices. Specifically, UNISDR guides, monitors, analyses and reports on progress in the implementation of the Sendai Framework for Disaster Risk Reduction 2015-2030, supports regional and national implementation of the Framework and catalyses action and increases global awareness to reduce disaster risk working with UN Member States and a broad range of partners and stakeholders, including civil society, the private sector, parliamentarians and the science and technology community. 

The position is located in the Office of the Director of the United Nations Office for Disaster Risk Reduction and manages the front office of the Director.

Responsibilities

Under the overall guidance of the Director, the incumbent carries out the following duties and responsibilities:

Participates in the development, implementation and evaluation of assigned programmes/projects, etc.; monitors and analyses programme/project development and implementation; reviews relevant documents and reports before bringing them to the attention of the Director; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.

Assists in review and analysis of issues and trends. Researches, analyses and presents information gathered from diverse sources on specific topics, as assigned by the Director. Prepares various written outputs, e.g. draft background papers, analysis, briefing notes, talking points, etc.

Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc. In particular, contributes to internal communication and the coordination within the Department by planning and facilitating workshops, meetings and retreats for the senior leadership team, the senior management team and UNISDR staff at large. Coordinates/undertakes the drafting of minutes or action plans and ensures the follow-up on actions points and decisions taken.

Prepares and participates, as needed, in field missions, including through the provision of quality background documents and reports, the provision of guidance to staff and other parties, and drafting mission summaries.

Contributes to the work plan of UNISDR at his/her level; ensures that outputs under his/her responsibility maintains high-quality standards; that documents, reports, learning programmes, resources and materials are clear, objective, state-of-the-art and comply with the mandates of UNISDR. Contributes to activities related to work plan, budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.). May be requested to manage or guide junior staff under his/her supervision and/or recruit and supervise consultants/external service providers as appropriate.

Carries out other duties at required.

Competencies

PROFESSIONALISM:
– Knowledge and understanding of theories, concepts and approaches relevant to disaster risk reduction, climate change adaptation and other risk management topics;
– Ability to identify issues, analyze and participate in the resolution of issues/problems;
– Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases;
– Ability to apply judgment in the context of assignments given;
– Demonstrates professional competence and the values of the United Nations in daily activities and behaviours;
– Treats all people with dignity and respect, demonstrating an understanding for diverse points of view and an ability to work inclusively;
– Is pro-active and effective in meeting commitments, observing deadlines and achieving results;
– Is motivated by professional rather than personal concerns;
– Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION:
-Speaks and writes clearly and effectively;
-Listens to others, correctly interprets messages from others and responds appropriately;
-Asks questions to clarify, and exhibits interest in having two-way communication;
-Tailors language, tone, style and format to match the audience;
-Demonstrates openness in sharing information and keeping people informed.

PLANNING & ORGANIZING:
-Develops clear goals that are consistent with agreed strategies;
-Identifies priority activities and assignments; adjusts priorities as required;
-Allocates appropriate amount of time and resources for completing work;
-Foresees risks and allows for contingencies when planning;
-Monitors and adjusts plans and actions as necessary;
-Uses time efficiently.

CLIENT ORIENTATION:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view;
-Establishes and maintains productive partnerships with clients by gaining their trust and respect;
-Identifies clients’ needs and matches them to appropriate solutions;
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
-Keeps clients informed of progress or setbacks in projects;
-Meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent degree) in business or public administration, project management, development, environment, social sciences, economics, or related field. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in programme/project management or related area is required. Experience in coordination and facilitation roles within and between groups and in collaborating with geographically dispersed teams is desirable. Experience in disaster risk reduction is desirable. A minimum of one year of experience at the international level is desirable. Experience working in the front office of a senior manager is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required; knowledge of French is desirable. Knowledge of another UN official language is an advantage

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED