As one of the three implementing agencies of the Global Environment Facility (GEF), UNDP oversees a portfolio of projects in the focal areas of biodiversity, climate change, international waters, ozone depleting substance phase-out, land degradation, and persistent organic pollutants. The cumulative value of UNDP’s GEF portfolio is valued at nearly US$5.0 billion. These projects are implemented through UNDP’s network of more than 130 country offices located in developing countries, as well as, numerous UN and other agency partners. In Europe and CIS, there are 22 country offices, implementing over 30 projects in the focal areas of biodiversity, land degradation, and sustainable forest management.
As part of project monitoring and supervision, the GEF conducts annual review of project monitoring through Project Implementation Reports, Tracking Tools, and regional portfolio summaries.
This consultancy is aimed to support review process, completion and delivery of high quality monitoring tools and documents mentioned above for the focal areas of biodiversity, land degradation, and sustainable forest management in the region of Europe and CIS.
Under the direct supervision of, and upon request from, the RTAs for Biodiversity, Land and Ecosystems, the consultant will be expected to carry out the following main tasks:
- Review Tracking Tools and completion of other data for projects having completed Mid-Term/ Final Evaluation (MTE/FE) during the course of the current PIR period;
- Support for Annual Project Implementation Review for Europe and CIS;
- Support preparation of regional summaries for the Biodiversity, Land and sustainable forest management focal areas for Europe and CIS;
Review Tracking Tools, and completion of other data for projects having completed Mid-Term/ Final Evaluation during the course of the current PIR period.
- Ensure the appropriate GEF tracking tools have been submitted along with the PIR reports;
- Check that all portions of the tools have been completed in required quality;
- Liase as necessary with project teams to ensure completion of tracking tools;
- Cooperate with Regional Knowledge Management specialist as necessary;
- Prepare separate table to reflect which tools have been completed for MTR/FEV;
- Package the electronic tools in zip file(s) of up to 3MB and transfer worksheet summary and zip files to RTA and PTA for submission to GEF SEC in line with PIR requirements.
Support for Annual Project Implementation Review for Europe and CIS
- Review and finalize each APR/PIR Excel spreadsheet (or Word document in exceptional cases) for quality and completeness of information collected through the 2016 PIR process, including the following: project progress, project risk (number, type, description and response), financing and co-financing, outcomes (general for all projects, specific outcomes for each OP), and, lessons learned. The PIRs should be finalized with due consideration to the PIR quality evaluation criteria, which will be provided;
- Liaise with the relevant Country Office, project team and/or RTA as directed, to support correction and completeness of every PIR, including review of receipt of supporting documentation (e.g., MTEs, FEVs).
Support for the preparation of regional summaries on Biodiversity, Land and sustainable forest management focal areas for Europe and CIS
On request of RTA, prepare regional summaries of previous year’s results in the area of biodiversity, sustainable land management, and sustainable forest management. This may include:
- Provide an analysis of projects that were highly satisfactory in terms of implementation progress and progress towards achieving objectives;
- Provide an analysis of projects rated unsatisfactory and highly unsatisfactory satisfactory in terms of implementation progress and progress towards achieving objectives, and indicate what will be done to address the causes of poor performance;
- Describe emerging good practice from these projects.
- Portfolio development: Provide an assessment of trends regarding elapsed times in the overall portfolio, indicate the most prominent problems in slow maturing projects, and identify actions that will be taken to move projects along at various phases of the project cycle;
- Adaptive management: Highlight examples where project design has been adapted to changing circumstances on the ground;
- Lessons learned: Provide an account of lessons learned during project implementation, grouped by topic or theme. Indicate how these lessons are being disseminated and incorporated into project design and implementation;
- Specific types of analysis may change based on the formats of the GEF Secretariat.
- Finalized tracking tools with a worksheet summarizing status of biodiversity, land degradation and sustainable forest management tracking tools submitted at mid-term or final evaluations during Project Implementation Reporting period, due by 31 July 2017;
- Finalized PIRs for Europe and CIS, due by 31 December 2017;
- Finalized regional summaries submitted to RTA, due by 31 December 2017.
Information on Working Arrangements:
- Estimated level of effort: approximately 60 days each year, spread in various intermittent assignments. Maximum working days over the 3-year period would be 180;
- UNDP does not warrant that any quantity of services will be purchased during the term of the Framework Agreement as this will depend on forthcoming needs and satisfactory performance;
- IC as a Framework agreement is non-exclusive (i.e. it does not prohibit UNDP from entering into another such framework agreement with another individuals or entities);
- The initial contract would be for one year (May 2017 – May 2018) with an option for renewal in subsequent years dependent on demand for services and satisfactory performance evaluation;
- The Framework Agreement to be signed will be for a fixed all-inclusive daily fee;
- Once the Framework Agreement is signed, if there is a specific assignment, the focal person at UNDP-GEF would contact by email the Consultant informing of the assignment, specific deliverables, and timeline;
- The consultant must advise within 48 hours whether s/he is available to deliver the requested service;
- Thereafter a Purchase Order will be raised. Financial commitments will only be established each time the services are requested within the scope of the Framework Agreement through the transmitted email and purchase order;
- The consultant will work from home;
- The Consultant will be given access to relevant information necessary for execution of the tasks under this assignment;
- The Consultant will be responsible for providing her/his own working station (i.e. laptop, internet, phone, scanner/printer, etc.) and must have access to a reliable internet connection;
- The consultant will engage with the Supervisor by email and Skype on an as needed basis;
- Given the global consultations to be undertaken during this assignment, the consultant is expected to be reasonably flexible with his/her availability for such consultations taking into consideration different time zones;
- Payments will be made upon submission of a detailed time sheet and certification of payment form, and acceptance and confirmation by the Supervisor on days worked and outputs delivered.
- Demonstrates integrity by modelling the UN’s values and ethical standards;
- Promotes the vision, mission, and strategic goals of UNDP;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favouritism.
- Demonstrates commitment to human development principles and values;
- Shares knowledge and experience;
- Provides helpful feedback and advice;
- Responds positively to critical feedback and differing points of view;
- Acknowledges and responds constructively to the points of view of others;
- Works toward creative solutions by analyzing problems carefully and logically;
- Expert excel skills to generate various worksheets, pivot tables, presentations;
- Highly organized, detailed oriented, ability to work with ease and accuracy to generate financial related worksheets.
- Master Degree in Business Administration, Social Sciences, Environmental Sciences or any other closely related field (max. 5 points).
- At least 4 years of experience in the review and analysis of project evaluation reports and direct project managementand/or support experience (max. 10 points);
- Preparation of PIRs for GEF-funded projects and/or UN agency direct project management or support experience highly desirable (max 5 points);
- At least 3 years of experience preparing portfolio impact assessments in the biodiversity land or ecosystems management focus areas is an advantage (max. 5 points);
- Experience with completion and/or review of GEF tracking tools is desirable (max. 5 points).
- Excellent communication skills in English (max. 5 points);
- Basic level of Russian is an asset (max. 5 points).
- Only those applications which are responsive and compliant will be evaluated;
- Offers will be evaluated according to the Combined Scoring method – where the technical criteria will be weighted at 70% and the financial offer will be weighted at 30%;
- The technical criteria (education, experience, languages) will be based on a maximum 40 points. Top 3 applicants obtaining 28 points or more of the total technical points will be deemed technically compliant and considered for financial evaluation;
- Financial score (max 100 points) shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal of those technically qualified;
- The financial proposal shall specify an all-inclusive daily fee. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal must additionally include a breakdown of this fee (including all foreseeable expenses to carry out the assignment);
- Applicant receiving the Highest Combined Score and has accepted UNDP’s General Terms and Conditions will be awarded the contract.
Documentation to be submitted:
- Applicants must submit a duly completed and signed UNDP Personal History form (P11) to be downloaded from the below link;
- Applicants must reply to the mandatory questions asked by the system when submitting the application.
- Applicants must submit a duly completed and signed Annex II Offeror´s letter to UNDP confirming interest and availability for the Individual Contractor (IC) assignment to be downloaded from the UNDP procurement site.
Kindly note you can upload only one document to this application (scan all documents in one single PDF file to attach).
UNDP Personal History form (P11) required of all applicants:
General Conditions of Contract for the ICs:
Annex II Offeror´s letter to UNDP confirming interest and availability for the Individual Contractor (IC) assignment