- Job number: FAC02002
- Contract Type: Fixed Term Contract
- Posting End Date: 26-Mar-2025
- Location: Stirling Campus
- Grade: Grade6 £30,805 – £37,174 p.a.
- Faculty/Service: Faculty of Natural Sciences
The Post
University of Stirling (UoS) hosts the Hydro Nation Chair Research and Innovation Programme (HNC), which is funded by Scottish Water in partnership with the Scottish Funding Council. This exciting programme has been designed to provide leadership, and forge the collaborative relationships required to deliver the solutions for sustainable water management in Scotland.
Working closely with the HNC and Scottish Water Research and Innovation team, the Programme coordinator will be part of the Operational management Group and support the project activities.
The Programme Coordinator reports to the HNC Programme Manager and will support the programme coordination and administration to facilitate the successful delivery of the £3.5Million programme, with the responsibility for providing efficient delivery of the Hydro Nation Chair Programme.
This role will be based on campus with opportunities for agile working. On occasion you may be required to attend events, Scottish Water sites or other community events.
Description of Duties
This is an exciting role, operating as part of a multi-institutional team that spans across four Scottish HE institutions and works closely with Public Sector Body Scottish Water. As such this role presents a unique and challenging career opportunity, working with both industry and academia. The successful applicant will develop a wide range of administrative and project coordination skills that can be applied across industry and academia.
Coordination and Administrative
- Provide programme administrative support to the Programme Manager, including monitoringprogress to plans, and providing and coordinating of relevant information for key reports, papers, and presentations to help ensure key deadlines are met
- Ensure that all data is captured in a timely and accurate manner and available in the appropriate governance structures
- Coordinate and have responsibility for documentation and maintenance of any programme funds, including sub projects funded by the HNC Catalyst Fund
- Undertake analysis of funding, terms and conditions, and deadlines and provide regular updates to the Programme Manager to support the long term sustainability of the HNC Programme
- Lead the organisation and coordination of meetings and provide secretariate support to the meetings by preparing draft agendas, collating, or drafting supporting papers, preparing minutes and capturing/ monitoring actions.
- Review current processes and practices, and where required develop and introduce appropriate new processes and practices. Provide advice and guidance to colleagues on current processes and train colleagues as required
- Provide support for Scotland Hydro Nation Chair activities, including diary management, and coordinating meetings
Communication
- Contribute to the content for all social media and website posts to ensure Hydro Nation has positive and up-to-date online content. Provide source material for online posts as required
- Communicate regularly with all projects providing key dates and information to the project as required
- Manage the project / programme library of key documents, following information management best practice
Relationships
- Build positive working relationships with all projects internally and externally as well as with key teams across the university
- Support the Programme Manager, Hydro Nation Chair and wider team with key work activities, prioritising your workload to ensure urgent issues are dealt with in a timely fashion
The role holder will undertake such other duties as may be required, commensurate with the grade and nature of the role
Essential Criteria
- Educated to HNC level or equivalent (where no formal qualifications are held,
additional relevant experience is required) - Strong interpersonal and communication skills
- Excellent organisational skills and a methodical approach
- High standard of literacy with the ability to draft correspondence: Accuracy and an eye for detail
- Ability to manage and monitor a variety of tasks at the same time, work pro-actively and to organise and prioritise their own work and that of others
- Ability to work flexibly on several activities simultaneously
- Resilient with the ability to work under pressures and tight deadlines while maintaining high standards of quality and accuracy
- Experience of working in a customer focussed administrative environment
- Ability to work independently and as part of a team
- Excellent skills in office IT systems including the full use of the Microsoft Office Suite
Desirable Criteria
- Experience of working in a research-led and/or business-focused environment within higher education
- Ability to analyse data and provide reports
- Experience of social media channels and content creation
- Marketing, comms, events experience
- Aptitude to learn the use of management systems for tracking workflow and follow up actions
Additional Information
Part time (80%FTE)
Fixed term until 31 March 2027
Grade 6: £30,805 – £37,174 p.a. pro-rata
The closing date for applications is midnight on Wednesday 26 March 2025.
There is an expectation that work will be undertaken in the UK.
For the purposes of sponsorship, this role may be eligible for sponsorship depending on candidate circumstances under SOC code 4159.
The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.
Behaviours and Competencies
The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.
- Managing self and personal skills
Being aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly. - Delivering excellent service
Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards. - Finding solutions
Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation. - Embracing change
Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles. - Using resources effectively
Identifying and making the most productive use of resources including people, time, information, networks and budgets. - Engaging with the wider context
Enhancing your contribution to the organisation through an understanding of the bigger picture and showing commitment to organisational values. - Developing self and others
Showing commitment to own ongoing professional development. Supporting and encouraging others to develop their professional knowledge, skills and behaviours to enable them to reach their full potential. - Working together
Working collaboratively with others in order to achieve objectives. Recognising and valuing the different contributions people bring to this process. - Achieving Results
Consistently meeting agreed objectives and success criteria. Taking personal responsibility for getting things done.
About Us
Faculty of Natural Sciences
The Faculty of Natural Sciences (FNS) encompasses the Divisions of Biological and Environmental Sciences, Computing Science and Mathematics, Psychology and the Institute of Aquaculture. FNS is a distinctive academic arena where new fundamental understandings of the complex and challenging inter-relationships between human behaviours, technologies, biological and environmental systems are created, explored and tested. The most recent national assessment of research – REF2021 -confirmed that 80% of our research is classed as world leading and internationally excellent. It is supported through UK Research Councils, European Union and a range of research charities We work with businesses and public service organisations both at home and overseas to achieve direct and positive outcomes for society across a range of critical problems. Substantial investment aligned with the City, Region, and Growth deals is supporting major new infrastructure developments linked to the Faculty including Scotland’s International Environment Centre and the National Aquaculture Technology and Innovation Hub.
Biological and Environmental Sciences (BES)
Our research interests are broad, ranging from conservation and evolutionary ecology to environmental processes including carbon and nutrient cycling, aquatic and catchment sciences, landscape and forest ecology, evolutionary biology, environment and human health, energy and environmental sustainability. Research activities are led by principal investigators who seek to understand the fundamental processes driving the evolution and maintenance of the natural environment and its interactions with human populations. We develop and exploit a range of technologies from Earth observation through to molecular techniques to understand how environments function and ecosystems are impacted from local to global scales and over annual to millennial timescales. Our research and impacts are found in all continents of the world and position us as a leading institution in Environmental Protection and Biological Conservation. In REF2021 all 100% of our research was rated as having either outstanding or very considerable impact.
Hydro Nation Chair – find out more here: Hydro Nation | About | University of Stirling
The University
The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions, and helping to shape society.
The University has 18,500+ students globally and employs 1,800 staff, with more than 140 nationalities represented on our scenic central Scotland campus. Our campus environment is ranked first in the UK and top three in the world, and our sports facilities rank first in the UK and top five in the world (International Student Barometer 2022, wave two), reflecting our long-standing designation as Scotland’s University for Sporting Excellence.
We were shortlisted for University of the Year 2024 at the Times Higher Education Awards and are proud holders of a Silver award from the Athena Swan Charter, in recognition of our commitment to advancing gender equality. We have an overall five-star rating in the QS Stars University Ratings and are ranked top 30 in the UK for postgraduate teaching and learning (Postgraduate Taught Experience Survey 2024). In recognition of our excellence in business education, we are accredited by AACSB International.
Eighty-seven per cent of our research has an outstanding or very considerable impact on society, with more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021), and we have twice been recognised with a Queen’s Anniversary Prize; for our Institute for Social Marketing and Health (2014) and our Institute of Aquaculture (2019).
Alongside partners, the University spearheads the £214 million Stirling and Clackmannanshire City Region Deal – which will deliver three major University-led projects: the National Aquaculture Technology and Innovation Hub, Scotland’s International Environment Centre, and the Intergenerational Living Innovation Hub. We are also a central partner in the Forth Valley University College Health Partnership.
