Development of Project Identification Form (PIF) for a LDCF Project ‘’Rwanda: Climate Proofing Green Villages for Better Adaptation to Climate Change

United Nations Development Programme (UNDP)

Kigali, , RW


Rwanda is a landlocked least developed country, which, despite having generated impressive economic growth for over a decade, still faces multiple socio-economic and environmental challenges. This is being addressed through a multitude of national, sectoral and local development plans, based on the overarching “Vision 2020” and the Economic Development and Poverty Reduction Strategies (EDPRS, currently EDPRS-2 from 2013 – 2018). To tackle and address the challenges of population growth, environmental degradation, poverty reduction, social protection and vulnerability to climate change, the Government of Rwanda (GoR) has incorporated the concept of green village in the Vision 2020 Umurenge Programme (VUP). The concept was designed to serve as a model of clustered rural settlements (umudugudu) where productivity and improved livelihoods can be enhanced through integrated environmental management.

Since 2009, the green village concept has been tested, piloted and demonstrated under the UNDP-UNEP Poverty and Environment Initiative (PEI) programme, which significantly improved the lives of some 150 families and sustainable management of environment and natural resources in two pilot green villages. With support from PEI, a green village toolkit was developed and completed to provide guidelines for development of new green villages in Rwanda. The initial green villages have generated high level political support and interest to up-scale this green village approach through the ‘Imidugudu’ resettlement national roll-out programme. The Government now requires that all 30 districts pilot two green villages. UNDP has supported the strong interest and effort of the Government of Rwanda in piloting and up-scaling green villages through several programmes.

From these pilot villages, it has been demonstrated that the green village approach can address many priority areas including poverty reduction, social protection, improved infrastructure, and sustainable environment and natural resources management. However, due to its original objective of integrated settlement and poverty reduction, in many cases the climate change component has not been specifically addressed in the development of most green villages. Considering the fact that climate change scenarios portray changing conditions in most of Rwanda and that villagers are often relocated or resettled from areas vulnerable to climate impact, strengthening climate change adaptation elements in green villages has been found crucial. For more background information, please refer to the Annex I to the ToRs. 

Against this background, UNDP with agreement of the REMA (also the GEF operational focal point) will now develop a Project Identification Form (PIF) for GEF/LDCF funding on “Climate Proofing Green Villages for better adaptation to climate change” (initial proposed title). After the approval of the PIF, a full proposal will be developed. It is in view of the above that an international consultant is being sought to provide expert advice in the area of climate change adaptation and in the development of the PIF for submission to UNDP for consideration of GEF funding under the LDCF.

2. Objective and scope of the work

The purpose of this consultancy is to work with the Government of Rwanda and UNDP, to scope and develop a PIF that would be eligible for funding by GEF/LDCF. The PIF should be aligned with the expectations of GoR, UNDP’s experience, GEF/LDCF Guidelines and the concept note already developed. In particular, the PIF should incorporate the climate change adaptation measures into the green village approach in Rwanda, that will promote synergies between addressing development priority areas of green villages and reducing vulnerability to the impact of climate change while enhancing the adaptive capacity and resilience of communities, most likely in two disaster prone areas in western, northern provinces in the districts that were seriously affected by landslides in 2016 (Gakenke, Ngororero) and eastern provinces in the districts that were recently affected by  drought.

Application procedure

All interested and qualified international individual consultants may also download the Individual Consultant Notice, Terms of Reference documents from UNDP Rwanda website at:          

Candidates must only apply by sending the following documents to the only email address at: [email protected]

  • Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  • Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  • Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how he/she will approach and complete the assignment;
  • Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs.
Duties and Responsibilities

The international consultant (IC) will undertake a scoping mission to identify potential work areas as identified by the Government of Rwanda, UNDP and other stakeholders in terms of generating local and global environment benefits through the green village approach, especially by introducing climate adaptation elements. The consultant will work closely with the Poverty Reduction and Environment Unit of UNDP, UNDP-UNEP PEI team, UNDP Regional Technical Advisors on Climate Change, and Division of Climate Change and International Obligations in REMA and other stakeholders deemed relevant.

The individual consultant will develop a Project Identification Form (PIF) by undertaking the following major tasks and having responsibility including:

  • Collect background materials and review relevant background documents on current baseline situation (reports, plans, Acts, legislation, procedures, studies/assessments) in Rwanda related to climate change adaptation, poverty reduction and land degradation in particular. The already prepared Concept Note (see Annex I) can be used as guidance;
  • Conduct a scoping mission and hold extensive in-depth consultations with Government of Rwanda, national stakeholders and donors functioning in Rwanda on national priorities in climate change adaptation and its linkages to green village approach; 
  • Propose detailed interventions for the target sites which have high risk of disaster and that are recently affected by climate driven disasters such as landslides, floods and drought in Western, Northern and Eastern provinces of Rwanda;
  • Define the situational analysis including the baseline status for the project to address the impacts of climate change, poverty reduction and improvement of livelihoods and resilience of communities and expected outcomes through introduction of climate change adaptation elements in the Green Village approach, including demonstrations in three target sites;
  • Identify the key stakeholders to be involved in the formulation and implementation of the project;
  • Outline the intervention strategy that comprises but not limited to: elements of policy influencing and capacity development, integration of climate change in planning for and development of green villages, development of appropriate tools/manuals and capacities for integration, demonstration of climate proofed green villages in identified districts.
  • Identify several possible scenarios for intervention and the most cost-effective approach within the GEF/LDCF strategic objective;
  • Formulate a PIF following the supplied template with the components as below and in close consultation with stakeholders for GEF/LDCF and potential donors for co-financing:( Project framework showing the project components, expected outcomes, expected outputs and financing arrangements, Indicative financing plan summary for the project by source if available, project justification by stating the issue, how the project seeks to solve it, and the expected adaptation benefits to be delivered, alignment of the project with national priorities plans and GEF/LDCF eligibility criteria including incrementality, technical feasibility, mobilization of co-financing, etc, indicating the coordination with other related initiatives, stakeholder analysis and gender consideration, indicating additional cost reasoning, indicating risks that might prevent the project from being achieved and outlining risk mitigation measures and proposed approach for knowledge management, indicating the cost- effectiveness of the project, justifying the comparative advantage of UNDP to undertake the project).
  • Conduct and complete Environmental and Social Screening Procedure (ESSP) based on UNDP’s checklist/GEF requirements and address any opportunities/risks identified;
  • Remaining available for quick reviews and possible adjustments during the GEF approval period.

Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Ability to establish and maintain good working relations with colleagues in multi-cultural environment;
  • Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.

Functional Competencies:


  • Capacity to engage with a wide audience of diverse background. Strong interpersonal skills with ability to work under pressure.

Technical Skills

  • Good understanding of knowledge management.
  • Experience in institutional coordination and harmonisation;
  • Relevant computer literacy, including socio-economic statistical packages.


  • Excellent communication skills, reporting with ability to express ideas clearly, concisely and effectively, both orally and in writing.


  • Ability to establish and maintain good working relations with colleagues in multi-cultural environment.
Required Skills and Experience


  • Postgraduate or other advanced university degree (at least MSc. or equivalent) in the area of climate change adaptation, natural resource management, rural development, agriculture or any other relevant disciplines.


  • At least 8 years of professional work experience, of which at least 5 years are in drafting UNDP/GEF Projects PIFs and documents;
  • Proven experience in successful PIF preparation and proposal development in the field of environment management and livelihood improvement, climate change adaptation and /or natural resource management in developing countries, ideally in an African states context;
  • Demonstrated experience in capacity development initiatives, notably at the systemic and institutional levels;
  • Extensive conceptual and practical knowledge of UNDP/GEF-LDCF operating and strategic principles;
  • Experience of working and collaborating with a broad range of stakeholders from diverse institutions and levels including governments, civil society and communities;
  • Demonstrated ability in analytical and report drafting work in concise format and of high quality;
  • Extensive experience analyzing data and preparing analytical reports;
  • Experience in Rwanda an advantage.

Language requirement

  • Excellent written and verbal communication skills in English;
  • Working knowledge of French will be an added advantage.