Senior Programme Assistant (WASH)

International Organization for Migration (IOM)

Pemba, Mozambique 🇲🇿

JOB DESCRIPTION

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

The International Organization for Migration (IOM), the UN Migration Agency is a dynamic and growing inter-governmental organization, with 174 member states. IOM is committed to the principle that “humane and orderly migration benefits migrants and society”. Established in 1951 and now active in over 590 field locations worldwide, IOM works with partners, government, and civil society to promote international cooperation to address operational challenges of migration and mobility, assist in the search for practical solutions to migration problems, and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. IOM addresses the migratory phenomenon from an integral and holistic perspective, including links to development, to maximize its benefits and minimize its negative effects. 

RESPONSIBILITIES

  1. Carry out WASH need assessments and analyse the data collected towards the implementation of projects in the water, sanitation, and hygiene promotion to respond to the needs of IDPs and host community. 
  2. Assist the Project Officer to ensure that materials are used in accordance with Bill of Quantities (BoQ), keeping, records and coordinating with the logistic officer for request and delivery to implementation sites. 
  3. Contribute to contingency planning for possible WASH emergency response if required.
  4. Implement and monitor WASH social projects and participate in their evaluation. 
  5. Contribute to the integration of cross-cutting issues in the WASH programming such as Gender Based Violence (GBV), Accountability to Affected Populations (AAP), Environment and other cross cutting issues of relevant.
  6. Liaise and interact with implementing partners and contractors daily to discuss social and technical issues on the site. 
  7. Assist in liaising with the government at local, district and provincial level for the issue of permissions and any other support and communication with them. 
  8. Assist the Project Officer in preparing final bidding documentation for tender processes.
  9. Regularly monitor all wash hygiene projects in progress and provide weekly updated summary to the Project Officer (WASH). 
  10. Prepare daily field reports, and reports, and discuss matters that need attention with supervisor. 
  11. Assist supervisor in verifying that projects are completed to a satisfactory standard before final payment is authorized. 
  12. Bring to the attention of the supervisor any works which are not meeting timelines or where quality standards are not being met. 
  13. Follow up on procurement processes in coordination with the Procurement Unit and payments to service providers, contractors, and suppliers in coordination with the Resource Management Unit. 
  14. Engage with the community and outreach community personnel to coordinate hygiene activities in the field. 
  15. Regularly monitor the performance of the WASH systems under his/her area. 
  16. Supervise the WASH, cash for workers in the site and monitoring the process of receiving materials in line with the needed quantity and quality.
  17. Perform such other duties as may be required or assigned.

QUALIFICATIONS

Education

  • Bachelor’s degree in engineering/social science or a related discipline from an accredited academic institution with four years of relevant    professional experience, OR
  • High School with six years of relevant experience.
     

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

  • Experience in monitoring and supervision of WASH projects (or relevant CCCM/HEALTH activities). 
  • Experience in projects related to setting up hygiene promotion campaigns related to WASH (e.g., food hygiene, handwashing) or starting and setting up training of water committees.
  • Flexible to work in the field to supervise the contractor and in the office prepare cost estimates, Bill of Quantities (BoQ), technical specifications, schedules, and other tender documents. 
  • Competent to use computer-aided design (CAD) technology and design software (Auto CADD, STAAD, MS Office, etc.) as well as surveying instruments (level, total station, etc.), mapping devices (GPS) and related software (ArcGIS, QGIS, etc.) would be of great   added              value.                  
  • Able to prepare schedules/bills of quantities and estimating cost as well use of MS Office suite software (Word, Excel, Project, etc). 
  • Knowledgeable in Mozambican National Building Standards and Water and Sanitation regulations at national and district level and related local/international standards and specifications.

Skills

  • Knowledge of local context in target project areas (i.e., Northern Region of Mozambique). 
  • Maintain effective and active communication with all the stakeholders. 
  • Good communication skills.
  • Experience in the implementation of activities that include the promotion of hygiene.
  • Knowledge of financial rules and regulations in the Mozambican context. 
  • Knowledge in MS office applications, AUTOCAD and affiliates software and desirable mapping devices (GPS) and related software (ArcGIS, QGIS, etc.) would be of great added value.

Languages

  • Fluency in English and Portuguese is required (oral and written) Working knowledge of Portuguese is an advantage.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies â€“ behavioural indicators (Level 2)

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies â€“ behavioural indicators (Level 2) (applicable only if position is with direct reports)

  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
  5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies


POSITION TYPE

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DEGREE REQUIRED

LANGUAGE REQUIRED

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