Project Coordinator

Meridian Institute

Washington, DC, United States 🇺🇸

Meridian Institute is seeking a full-time Project Coordinator to contribute to Meridian’s mission to help people collaborate to solve complex problems, make informed decisions, and implement solutions that improve lives, the environment, and the economy.  The Project Coordinator is an integral part of project teams supporting logistics and coordination. Given COVID-19, Meridian staff have been working remotely since March 2020, and will continue to for the foreseeable future. This full-time position will eventually be expected to work from Meridian’s Washington, DC office. The Project Coordinator selected will begin work in February 2021.

How to Apply

Completed applications are due by 10 pm EST on Monday, January 11, 2021.

Required materials include:

  1. Cover Letter – 1 page
    Drawing from your personal and professional experiences, please explain how you hope to contribute to Meridian as a Project Coordinator.
  2. Resume – 1 page
    Detail relevant education, training, experiences, and accomplishments.

Submit the cover letter and resume here. Please direct any additional questions about the position to Jennifer Brassanini ([email protected]).

Position Description

Meridian Project Coordinators work on multiple project teams focused on various topics with varying levels of support needs, in addition to providing general administrative support to the organization. Projects range from one-month efforts focused on facilitating a single meeting to multi-year projects where Meridian oversees the development, design, and implementation of an ongoing collaborative initiative. The Project Coordinator provides meeting support on a variety of platforms, both virtual and in-person. The role manages and maintains all project material and data, produces internal and external communications, and provides overall support to multiple teams and projects. The typical areas of responsibility include:

  • Coordinate availability and schedule calls and meetings
  • Manage and maintain project MS Teams sites and other technical tools decided by the team for effective collaboration and communication
  • Manage and maintain contact data
  • Meeting planning and support, both virtual and in-person
  • Coordinate electronic and verbal communication with participants and project teams
  • Manage participant RSVPs for meetings, interviews, and other events

Click here to view the full position description.

Eligibility Requirements

A bachelor’s degree or similar degree program is desired, but not a requirement. Eligibility criteria include:

  • Minimum 2 years in meeting planning or similar coordination expertise
  • Full professional proficiency or higher in English
  • Thorough technical knowledge and proficiency with Outlook, and Microsoft Office Suite programs (MS Teams) and working knowledge of Zoom
  • Legally able to work in the United States without visa support/sponsorship


Required Characteristics—Successful applicants must have:

  • Exceptional level of professionalism and service with all levels of stakeholders and staff.
  • Ability to handle multiple tasks at once, manage time effectively, and receive and balance direction from multiple Project Directors with special attention to details.
  • Passion for the issues and work that Meridian is involved in, ability and willingness to learn, and ability to work independently and be self-motivated.
  • Experience and enthusiasm for effectively working as part of a team. Ability to work with people from culturally diverse backgrounds.
  • Thorough technical knowledge with Microsoft O365 (Word, Excel, Outlook, Teams, SharePoint, OneNote, PowerPoint) and other commonly used computer programs and technology, such as Zoom, as well as the ability to learn and deploy new and evolving technologies and tools.

Desired Characteristics—Preference will be given to candidates with the following characteristics:

  • Experience with virtual collaboration tools, including Zoom, visual collaboration (e.g. Mural, Miro), and polling (e.g. Poll Everywhere).
  • Online communications skills including experience with managing website content in WordPress, and facility with platforms such as MailChimp.

Compensation and Benefits

The hiring range for the Project Coordinator is $45,000 – $50,000 per year and offers will be made dependent on experience. The position is hourly, non-exempt position ($21.64 – $24.04 per hour) and eligible for overtime compensation. The selected candidate will receive a performance evaluation at 6 months and a performance and salary evaluation again after one year. Meridian offers an excellent benefits package including health, dental and vision insurance; employer contributions to a 401(k) plan; and vacation, sick, and holidays (alternative holidays available upon request and approval). In addition, a Project Coordinator will be issued a laptop and mobile phone in conjunction with employment. Washington, DC based staff are provided reimbursement of costs incurred by using public transit to commute to work.

Equal Opportunity Employment

Meridian recognizes that our work is made stronger and more impactful by the contributions of diverse groups from around the world. At Meridian, we welcome people from all backgrounds and do not discriminate based on race, ethnicity, color, age, religion, sex, sexual orientation, gender identity, disability, national origin, creed, class, ancestry, or other grounds.

Meridian Institute is a participating employer in the U.S. Department of Homeland Security program, E-Verify.