The Resource Management Technical Assistant provides technical and administrative support to the division including: Planning and Regulations, Natural Heritage, Conservation Services, Nature Centre and Policy programs. This position provides support and prepares responses to inquiries and requests related to GRCA planning and regulations programs. Duties also include file and data management and reporting, data entry and analysis as well as nature centre and conservation services technical and administrative support. This position reports to the Director of Resource Management.
1. Provide administrative support services for the Director of Resource Management and the Division. Maintain filing and document management systems and data entry.
2. Process legal, real estate and public inquiries and assist in the preparation of correspondence regarding GRCA regulations on specific sites.
3. Compile file tracking and summary reports from the planning database and other sources for planning and regulations programs.
4. Assist in preparation of background information and correspondence for permit, plan review and resource planning submissions.
5. Assist with nature centre and conservation services programs including scheduling programs and resources, co-ordinate event registration and notices, technical assistance with development of program materials, and responses to general inquiries.
6. Process fee payments and liaise with accounting department as required.
7. Provide coverage for other administrative staff, co-ordinate the training of student/temporary administrative staff and assist with other GRCA administrative duties.
8. Organize internal and external meetings and events including preparation and distribution of meeting agendas and minutes, booking facilities, catering and equipment. Attend meetings and events as required.
9. Assist staff with Microsoft Office and Adobe suite of tools and scanning of drawings or maps.
10. Other related duties as assigned by the Director of Resource Management.
1. University Degree or College Diploma in Environmental Resources, Planning, Administration or related discipline.
2. Minimum of 1 year of administration, planning or related experience.
3. Proven communication (written and verbal) and excellent interpersonal skills.
4. Ability to work in a team or independently with limited supervision and maintain a high level of work productivity and quality with a strong customer service delivery focus.
5. Demonstrated experience in file and document management with a high level of attention to detail and excellent organizational skills.
6. Advanced computer skills in Microsoft Office (i.e. MS Word, Outlook, Excel, Access and PowerPoint), Adobe Premiere or equivalent video editing software and knowledge of Adobe Acrobat and AODA requirements for customer service and written communication.
7. Working knowledge of resource management or water management principles and familiarity with the Conservation Authorities Act and municipal planning applications is an asset.
8. Demonstrated ability in the use and interpretation of mapped information including aerial photography, legal surveys, Geographic Information Systems (GIS) and familiarity with database systems and analysis tools.
9. Ability to organize, summarize and assist with the interpretation and analysis of data and information required to support projects in the Resource Management Division.
10. Ability to exercise professional judgment and discretion in dealing with confidential information.
11. A valid driver's license.
The salary range for this position is Job Level D $45,443.27 to $55,288.88 - annual salary (2020 Rate)
Approximate Start Date: January 2021
Term of Employment: January to December 2021
Contract length: 11 months
Application deadline: 2020-12-23
Expected start date: 2021-01-25
Job Types: Full-time, Temporary
Salary: $24.96-$30.37 per hour
- On-site parking
- Monday to Friday
- No weekends
- planning or admin work: 1 year (Required)
- Bachelor's Degree (Preferred)